Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under its Strategic Note 2018-2022; PNG Country Office focuses on delivering programmes under four thematic areas;

• Women’s leadership and political participation
• Ending Violence Against Women
• Women, Peace, Security and Humanitarian Actions
• Global Norms, Policies and Standards

 Under the supervision of the Deputy Country Representative, the Programme Management Specialist is responsible for managing the development, implementation, monitoring and reporting of programmes for the Country Office, including providing technical support to the implementation of the Country Office programme, managing the monitoring and reporting for the Country Office, overseeing and guiding people and budget management for the programme team, building partnerships and providing support in developing resource mobilization strategies, and managing knowledge building efforts.

Duties and Responsibilities

1. Manage the programmatic development for the Country Office, based on the Strategic Note

• Provide overall programme advisory support to the Office Management;
• Guide the development of the CO programme, and provide technical support to the design and formulation of programme/ project initiatives;
• Review and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed;
• Provide technical advice on the development of systems, processes and mechanisms to support programme planning, implementation, monitoring and progress reporting;
• Review and evaluate proposals and oversee the preparation of donor proposals and reports;
• Draft policy documents, briefs and other strategic papers/ materials for the use in the development and presentation of policy and programmatic positions.
• Participate in UN System planning and programming processes in PNG, ensuring that gender equality concerns are clearly reflected and mainstreamed in process.

2. Provide technical support to the implementation of the Country Office programme

• Review programme annual work plans to assure compliance with UN Women programme goals and results-based indicators;
• Analyze and ensure alignment of activity plans to approved results frameworks;
• Analyze and ensure alignment of project budgets with approved logical framework matrices and work plans;
• Follow up programme requests with operations team in close liaison with Operations Manager;
• Manage the process of partner selection to assure compliance with UN Women policies and procedures and ensure systematic follow up to partner capacity assessments; and implementation of capacity development plan.

• Build and manage relationships with implementing partners, as necessary;
• Coordinate and support compliance with corporate programme and project management requirements (including planning, monitoring, evaluation and research plan, results management system (RMS), donor agreement management system (DAMS) and LEADS.

3. Manage the monitoring and reporting for the Country Office

• Coordinate the compilation of information in preparation of country office donor and UN Women reports;
• Coordinate the process of gathering information and preparing progress reports on programme implementation; prepare technical reports in close cooperation with programme personnel;
• Monitor and support respective staff to maintain up to date CO dashboards for partner agreements and donor agreements;
• Prepare programme team for audits and monitor implementation of audit recommendations;
• Provide training on results-based management to office staff, as necessary.

4. Oversee and guide people and budget management for the programme team

• Perform staff performance reviews of supervised staff, ensure capacity development of staff members by suggesting development opportunities;
• Monitor and analyze financial situation on the portfolios and programmes to ensure adherence to approved budgets and delivery/ utilization of resources to meet agreed upon targets and results and full compliance to the recommendations of the auditors, spot checks and monitoring visits.;
• Ensure effective information flow between programmes and operations, and with other UN Women offices and units.

5. Build partnerships and provide support in developing resource mobilization strategies

• Develop and implement partnerships and resource mobilization strategies;
• Analyze and research information on donors, finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
• Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships;
• Provide substantive support on inter-agency coordination related activities.

6. Manage knowledge building efforts

• Manage the process of identifying and synthesizing of best practices and lessons learned to guide programme improvement and strategic planning and contribute to their global dissemination.
• Programme team workplans and budgets are developed and implemented in line with Strategic Note and Country Office/ Multi Country Office/ Regional Office work plans
• Programme team adhere to UN Women’s Rules, Regulations, policies and procedures, using a results-based management approach
• Programmes are implemented according to workplan and budget
• Regular monitoring of programmes, issues/deviations are raised in a timely manner
• Timely and quality reporting and regular dissemination and sharing of information, including best practices/ lessons learned

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Strong programme formulation, implementation, monitoring and evaluation skills
• Ability to develop detailed operational plans, budgets, and deliver on them
• Ability to synthesize program performance data and produce analytical reports to inform management and strategic decision-making
• Strong analytical skills
• Strong knowledge of Results Based Management
• Good knowledge of UN programme management systems

Required Skills and Experience

Education and certification:

• Master’s degree or equivalent in Social Sciences, Political Science, Development, Public Administration, Gender is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:

• At least 5 years of progressively responsible experience in programme management, including programme design, programme coordination, monitoring and evaluation, donor reporting and capacity building;
• Experience in working in a gender related area is an asset;
• Experience in setting priorities, budgets, work plans, participating in programme development and programme writing;