UN Women: Budget Specialist

Advertised on behalf of :

Application Deadline :22-Oct-21 (Midnight New York, USA)
Type of Contract :TA International
Post Level :P-3
Languages Required :
Expected Duration of Assignment :364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


NOTE: The duration of the assignment is for 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategy, Planning, Resources and Effectiveness Division formulates corporate strategies aligned to the corporate objectives, promote transparent budget planning of resources from all funding sources in line organization priorities and advocates fiduciary integrity by ensuring that internal controls and risk management are fully in place. The Division monitors and reports on corporate programmes and budget implementation to ensure coherent achievement of results in keeping with the UN Women Strategic Plan and United Nations Strategic Framework. The Division also ensures coherent and integrated strategic analysis, planning and budgeting across UN Women while providing advice to senior management.

The Budget Specialist reports to the Chief of Budget for guidance and supervision and is responsible for providing support in budget planning, preparation, allocation, management and monitoring to ensure the availability and effective and optimum utilization of UNW financial resources according to plans and approved allocation and compliance with UNW financial regulations and rules, policies and procedures to meet UNW commitments, goals and objectives.

The Budget Specialist will be responsible for the regular budget management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects and outputs in the system, support and improve budget management as required. The Budget Specialist will also liaise with the finance unit for reporting, liaising with programme colleagues for budget execution in accordance with the programme of work, and report monthly as per the requirements of UN Programme Planning and Budget Division. He/She will also coordinate financial reporting for the regular budget and be responsible for carrying out similar functions for other types of budgets funded from core and non-core resources.  

Duties and Responsibilities

Provide technical support in budget planning, analysis and management:

  • Analyze past/current fiscal operations, estimate revenues and expenditures, evaluate trends in patterns of resource allocations, analyze records of present/past operations, analyze budget proposals for budgetary objectives and present thoroughly researched information/conclusions/recommendations, including reports containing an analysis of the office’s financial situation (expenditures versus budget allocations) to facilitate budget preparation, planning and approval processes;
  • Prepare financial forecast of core and non-core resources contributions for planning purposes;
  • Clear proposals to ensure UN Women /UN regulations and rules are complied with and that budgets for UN Women support costs are correctly reflected in project budgets and that correct chart fields are used;
  • Approve budgets in ATLAS based on approved (and signed) project documents, budgets and expenditures;
  • Support the budget planning, analysis and management of the budgets funded from UN regular resources and other UN Women core and non-core resources;
  • Review and clear non-core contribution agreements; 
  • Review and clear financial reports to the UN for the regular budget as well as other non-core funded projects funded by other donors.

Provide technical support in budget monitoring, oversight and control:

  • Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions;
  • Establish and implement control mechanisms for and monitor budgetary status versus authorized spending limits and budget delivery results. Take appropriate and timely action to ensure compliance;
  • Prepare and modify budgets for UNW management projects to ensure expenditures within authorized spending limits. Take action in cases of variances;
  • Review requests from offices and recommend actions for budget approval;
  • Take action on Mandatory Budget Revisions to ensure unspent budget balance is “rephased” into future year. Keep Atlas current on changes to budget information and keep stakeholders informed;
  • Process year-end budget “rephasal” to ensure estimated expenditures are reflected in the current year budget and unspent funds are rephrased to future year/s;
  • Review and clear requests for purchases and payments;
  • Review and clear GL journal entries to make adjustments to contributions and expenditures.

Provide Advisory support and technical guidance:

  • Serve as technical resource person for Atlas Project/Budget Module and focal point for UNW regular budget;
  • Serve as Liaison officer for UN Programme Planning and Budget division;
  • Provide advice to UN Women staff on budget issues, processes and procedures;
  • Collaborate with UN Women Atlas helpdesk and departments, and UN Programme Planning and on corporate issues related to project/budget modules to ensure UN Women needs and interests are taken into account in systems development and updates.

Contribute technically to Knowledge management and capacity building:

  • Design and/or introduce, learning tools, best practices and innovations in budget business operational practices and management including drafting guidelines and policies;
  • Contribute to the development of knowledge base in budget planning, preparation and management through capacity building and conducting and/or organizing training events and activities on budget panning principles, processes, policies, rules and procedures;
  • Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas budget modules;
  • Capture, synthesize and/or codify lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge.

Provide any other support as requested by supervisor.

Key Performance Indicators: 

  • Effective and efficient support to budget planning, preparation and management of UN Women regular and non-core resources.
  • Sound policies and advice.
  • Proper oversight, control and monitoring of programme and project resources provided.
  • Timely and accurate budget oversight and control.


Core Values:

  • Integrity;
  • Professionalism;
  • Respect for Diversity.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

  • Strong knowledge and expertise in budget/financial principles, planning and management; 
  • Solid knowledge of complex budget, financial rules and a regulations, preferably UN/UNDP/UN Women  Financial Rules and regulations;
  • Demonstrated business acumen and judgment;
  • Conceptual/strategic skills and success in implementing budget/financial re-engineering, management systems development, policy design, innovation and knowledge product development; 
  • Solid knowledge and experience in the application of complex financial systems and web based management systems (such as Atlas);
  • Advanced knowledge of office software packages, spreadsheet and database (MS Word, Excel).

Required Skills and Experience


  • Master’s degree in Financial Management, Economics, Business, Public Administration, or other related area.  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.


  • A minimum of 5 years of experience in financial planning, budget management and operations;
  • At least 3 years in a large international and/or corporate organization preferably in the UN system and its organizations;
  • Experience in the design and application of a budgeting tool is preferable.


  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.


All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)


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