Programme Associate



Advertised on behalf of :

Location : Freetown, SIERRA LEONE
Application Deadline :11-Nov-21 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Dec-2021
Expected Duration of Assignment :1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women is recognized in the Sierra Leone as an expert in advancing the implementation of gender related global norms and standards through strengthening the national gender machinery, the parliament, the justice mechanisms ; the police, the military as well as with traditional leadership institution. UN Women’s portfolio in Sierra Leone is inclusive of the following flagship programs: Women’s Leadership and political participation. Women’s Economic empowerment. Ending Violence Against Women. Women in Peace, Security & Humanitarian Action. 

Reporting to Programme Specialist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.


Duties and Responsibilities

  1. Provide advanced administrative and logistical support to the formulation and management of programmes
  • Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
  • Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations; 
  • Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
  • Review programme data from programmes/ projects for the Country Office  website;
  • Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

       2.   Provide advanced administrative support to the financial management of the Programme Unit

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Maintain internal expenditures control system; post transactions in Atlas;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Prepare and follow up of cost-recovery bills in Atlas.

       3.    Provide advanced administrative support to the Programme Unit

  • Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
  • Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
  • Prepare public information materials and briefing packets;
  • Liaise with high level officials on administrative issues;
  • Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;

    4.    Provide administrative support to Resource Mobilization

  • Prepare cost-sharing and other agreements; follow up on contributions within the Country Office in Sierra Leone   resource mobilization efforts;
  • Organize, compile and process information from donors, Country Office in Sierra Leone , and programme team, as inputs to various databases and documents.

    5.     Facilitation of knowledge building and knowledge sharing

  • Support synthesis of lessons learnt and best practices related to programme management and finance;
  • Coordinate the organization of training for the office staff and partners on programme and operations related issues.

 Key Performance Indicators

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for Country Office in Sierra Leone management and donor purposes;
  • Quality maintenance of internal systems;
  • Quality background and presentation materials.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Strong knowledge of programme management;  
  • Ability to create, edit, synthesize and present information in clear and presentable formats;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Excellent financial and budgeting skills;
  • Excellent IT skills.


Required Skills and Experience

Education and certification:

  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset.

Experience:

  • At least 7 years of progressively responsible experience in administration or programme management/support.
  • Experience in working in a computer environment using multiple office software packages.
  • Experience in the use of ATLAS is an asset.
  • Experience in supporting a team.

Language Requirements:

  • Fluency in English
  • Working knowledge in another official UN language is an asset



If you are experiencing difficulties with online job applications, please contact the eRecruit Helpdesk.

© 2016 United Nations Development Programme