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National Coordination Support Consultant – To be seconded to the Ministry of Women, Children & Poverty Alleviation (MWCPA) and provide support coordination of the preparedness activity and information management for the Fiji Safety and Protection Cluster
|Advertised on behalf of :|
|Location :||Suva, FIJI|
|Application Deadline :||12-Nov-21 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||Up to 220 working over 12 months’ period / work assignment.|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The Fiji Multi Country Office (MCO) covers 14 Pacific countries, with field offices/presence in 6 countries, and five ‘focus countries’ (Fiji, Vanuatu, Solomon Islands, Tonga and Samoa). Each field presence is led by a national Country Programme Coordinator. UN Women, in partnership with Pacific Islands Governments, regional organizations, CSOs, donors and UN agencies, focuses on delivering within four interlinked programme areas:
Within the Gender and Protection in Humanitarian Action Outcome areas (Outcome 5), UN Women Fiji MCO works on integration of gender and protection in all phases of humanitarian response, including preparedness, disaster risk reduction and management and recovery. There are different needs and opportunities of girls, boys, women and men during humanitarian crises, and pre-existing inequality is exacerbated. Protecting human rights and promoting equality is central to humanitarian action. UN Women supports the Pacific Humanitarian Team and Regional/National Clusters to mainstream gender and protection into humanitarian planning and action through coordination, capacity building, technical support and knowledge sharing activities. The Fiji National Cluster system was first formed in late 2012 during the response to TC Evan. Along with other national cluster groups under the overall leadership of the National Disaster Management Office (NDMO) Clusters, the Safety and Protection Cluster functions as a coordination forum through which the protection actors prepare for and respond to disasters to ensure the protection needs of the vulnerable groups in affected areas are addressed.
The Ministry of Women, Children and Poverty Alleviation (MWCPA) leads the cluster and provides direction, coordination, planning, strategy development, quality standards and advocacy functions. As Co-Conveners of the Cluster in support of MWCPA, UN Women and UNICEF have been providing both technical and secretariat support to the Fiji Safety and Protection Cluster.
The Cluster had a review and planning meeting in July 2020. One of the lessons and recommendations was that the Cluster needs better data management system to plan and coordinate responses. A technical working group was established to focus on data and information management, and this has been identified as a key focus in the Cluster workplan.
The Safety and Protection Cluster Coordination Support Consultant will be seconded to support the Ministry of Women, Children and Poverty Alleviation (MWCPA) on coordination of the preparedness activity and information management for the Fiji Safety and Protection Cluster.
Duties and Responsibilities
Objectives of the assignment
UN Women Fiji MCO is looking for an individual to support the Ministry of Women, Children and Poverty Alleviation with the Secretariat and Information Management of the Fiji Safety and Protection Cluster.
For this purpose, the selected consultant will work under the overall leadership of the Permanent Secretary of the Ministry as the Chair of the Cluster and direct supervision of the UN Women Humanitarian and DRR Programme Analyst to coordinate and support the work of the Fiji Safety and Protection Cluster in a participatory and consultative manner.
The National Consultant is expected to support the workplan of the Fiji Safety and Protection Cluster to:
Scope of Work/Duties and Responsibilities
Under the overall guidance of the Ministry and UN Women Programme Analyst working in collaboration with the Cluster Technical Working Group on Information Management Members, the consultant will undertake the tasks as outlined in the deliverable table in Section V.
Duration of the assignment
The duration of this assignment will be up to 220 working days over a 12-months period from November 2021 to November 2022 as per suggested schedule of deliverables below.
The National Consultant is expected to deliver, specifically, the following major tasks or outputs:
The assignment should be carried out within a period of 12 months, not exceeding 220 working days, with the National Consultant being responsible for delivering the following outputs:
Upon receipt of the final deliverables, related reports and documents will be reviewed and approved by UN Women within one week.
All the deliverables should be agreed with the UN Women’s counterpart at the MWCPA and UN Women and be provided in English hard and electronic copy. Note that all materials, including any video footage and images, will remain property of UN Women and cannot be used without UN Women’s permission.
The Consultant’s performance will be evaluated based on timeliness, responsibility, initiative, communication, and quality of the products delivered.
Payments will be disbursed to the consultant in instalments, upon submission and approval of deliverables set forth in Section “Expected Outputs and Deliverables” above, timesheets with actual days worked and certification by the UN Women Programme Analyst for the Humanitarian Programme that the services have been satisfactorily performed.
UN Women will not cover transportation cost within Suva. Travel costs outside Suva are not envisaged and if needed will be covered separately by UN Women with prior approval. During the consultancy assignment’s related missions, UN Women will cover travel cost for the Consultant for the agreed upon routing and in conformity with UN Women applicable rules and regulations. The position is based at the MWCPA, Suva. No outside Suva travels are envisaged under the current assignment. The Consultant will be responsible for all administrative and travel expenses associated with undertaking this assignment to be based in Suva.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between MWCPA and UN Women and the National Consultant, prior to travel and will be reimbursed.
Required Skills and Experience
The Consultant should fulfil the following requirements:
Experience and Skills:
Language and other skills:
Initially, individual consultants will be short-listed based on the following minimum qualification criteria:
The short-listed individual consultants will be further evaluated based on a cumulative analysis scheme, with a total score being obtained upon the combination of weighted technical and financial attributes. Cost under this method of analysis is rendered as an award criterion, which will be 30% out of a total score of 100 points.
Evaluation of submitted offers will be done based on the following formula:
Technical evaluation will be represented through desk review of applications. Interviews and/or written tests will be organized if needed only, depending on the short-listed candidates’ qualifications.
Technical Qualification Evaluation Criteria: The technical part is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).
Financial Evaluation Criteria: In this Second Stage, the financial proposal of candidates, who have attained minimum 70% score in the technical evaluation (at least 49 points), will be compared.
The winning candidate will be the candidate, who has accumulated the highest aggregated score (technical scoring + financial scoring).
Submission of application
Interested candidates are requested to submit fully completed application on the UNDP Vacancy Site.
Applications without a complete financial proposal will be treated as incomplete and will not be considered for further assessment. UN Women reserves the right to accept or reject any bid.
The consultancy recruitment process will be governed by the rules and regulations of the United Nations Entity for Gender Equality and the Empowerment of Women (UN Women).
Deadline of all submission: 12 November 2021
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of?qualifications, competence, integrity and organizational need.?
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.?
UN Women?has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.? All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history.
Selected candidates may be required to provide additional information to conduct a background check.
Price Proposal Guideline and Template
The prospective Individual Consultant should take the following explanations into account during submission of his/her price proposal.
The daily price proposal should indicate a "lump sum amount" which is "all-inclusive". All costs (professional fees, communications, consumables during field related missions, etc.) that could possibly be incurred by the Contractor needs to be factored into the proposed price.
UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.
All travel costs in relation to the candidate movement from home to the duty station must be included in the total contract amount of the contractor. UN Women will not cover transportation cost within Suva, Fiji. Travel costs outside Suva, Fiji are not envisaged and if needed will be covered separately by UN Women with prior approval.
3.Daily Subsistence Allowance
4.Currency of the price proposal
The applicants are requested to submit their price proposals in FJD.
In case of proposals in other currency, these shall be converted into FJD using the official UN exchange rate for currency conversion to FJI at the date of applications’ submission deadline.
Price Proposal Submission Form
[ Mandatory document for the Consultant to complete and submit]
To: United Nations Entity for Gender Equality and the Empowerment of Women
Ref: National Coordination Support Consultant – To be seconded to the Ministry of Women, Children and Poverty Alleviation (MWCPA) and provide support coordination of the preparedness activity and information management for the Fiji Safety and Protection Cluster
Dear Sir / Madam,
I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment. Having examined, understood, and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference.
My maximum total price proposal for the assignment is given below:
Estimated Costs (in FJD)
*** Please be informed that for shorter assignments than a full day, the daily rate will be pro-rated into hourly rate.
I confirm that my financial proposal will remain unchanged. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, etc., which shall be required applicable laws.
I agree that my proposal shall remain binding upon me for _______________ days.
I understand that you are not bound to accept any proposal you may receive.