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National Consultant to Develop a Data Management System for the Parole and Probation Administration and Infection Prevention Control Data Management System for Agencies Housing PDLs
|Location :||Manila, PHILIPPINES|
|Application Deadline :||17-Dec-21 (Midnight New York, USA)|
|Additional Category :||Sustainable Development and Poverty Reduction|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||100 days spread over 11 months|
|Expected Duration of Assignment :||January - December 2022|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UNODC is implementing three projects on Criminal Justice Reforms. One is the INL/US supported project entitled Support to COVID-19 Infection Management for People in Prison and Persons with Drug Use Disorders which seeks to strengthen the preparedness and resilience to crises and emergencies in the longer term, in South and Southeast Asian countries, including the Philippines, by providing guidance on strategies, building capacities, and improving existing infrastructure. For the Philippines component, the following outcomes are aimed for:
The second is the Strengthening the management of violent extremist prisoners and the compliance with the Nelson Mandela Rules in the Philippines, in the context of the COVID-19 pandemic supported by the DFAT. The project aims for a structural integration of international rules and standards for the treatment of prisoners within the Philippines correctional system, supported by strengthened institutional capacity to manage violent extremist offenders. It will do this through the achievement of two outcomes, namely:
The third one is the strengthening parole and probation management in the Parole and Probation Administration supported by the government of Japan. The aim of the collaboration is to introduce the principles of effective parole and probation management to the agency. These include the principles in four domain areas: risk/needs assessments, supervision, programming, and documentation and case management. The foreseen activity is as follows:
Provide pilot training for policymakers and frontline officers from the PPA to share and implement the newly-developed 1) risk/needs assessment tools, 2) modules and programmes on community supervision/treatment and 3) the common system of documentation and management.
With regard to the first two projects, the Philippine courts have a data management system, called the e-Court System, that is currently in use was developed by a consultant software company commissioned by the Supreme Court. However, it was developed without much consultation from the end users, which are the judges and the court staff. The resulting system is therefore largely extractive, i.e. not interactive, and is being used only for monitoring by a central unit at the Supreme Court. (Note that the developer is the same company that built the Single Carpeta System that was also found to have flaws and difficult to implement and is currently being fixed.)
In addition, among agencies housing PDLs (BJMP and BuCor) no IPC data management system that tracks the progress of cases/clients' infection (e.g., COVID-19, tuberculosis, hepatitis, etc.) has been implemented. The roll-out of the IPC Data Management System would help streamline the work of relevant intervention for greater efficiency and efficacy, thus improving the overall health conditions of PDLs.
As for the PPA project, since the new assessment tools and supervision modules have been developed recently under the UNODC’s initiative, UNODC is now planning to carry out the pilot implementation/training to share and implement those tools for the PPA officials. For that purpose, it is essential to update the current data management system to adapt to the new modules
This TOR supports the mandate and efforts of UNODC to promote non-custodial measures, in line with the United Nations Standard Minimum Rules for Non-custodial Measures, as well as minimum standards and safeguards for PDLs responding to current and future health emergencies, through the creation of a data management system for PPA, BJMP and BuCor and the training of a pilot cohort of BJMP, BuCor and PPA staff in the Philippines.
Duties and Responsibilities
The purpose of the assignment is to design, develop, test and deploy a fully automated web-based system for BJMP/BuCor and PPA respectively to collect, manage, analyze and report data that will eventually strengthen the IPC strategies/management among the relevant agencies and also implement properly the new community supervision modules/programmes properly.
The focus is on building a simplified data management system capable of exporting a raw file in an excel type which will serve as an offline file for disconnected or no internet access situation, that collects, catalogues, and generates analysis on client information, management of community corrections, infection management and other relevant information. A fully developed system of assessment with data inputs and analysis outputs must include data entry applications. The system must be supported by a comprehensive documentation, manuals and other user-friendly assets for wide and quick adoption by BJMP/BuCoR and PPA officials. This consultant also explores ideas and recommendations for implementation of the Single Carpeta System among the criminal justice agencies.
SCOPE OF WORK
The TOR will target the following tasks for a 11-month period covering 16 January to 15 December 2022 under the supervision of the National Programme Officer for Prison Reforms and with additional guidance from the Senior Policy Advisor based in UNODC Manila and the Associate Crime Prevention and Criminal Justice Officer (Prison Reform):
EXPECTED OUTPUTS AND DELIVERABLES
The following task and deliverables table shall guide the Consultant’s work:
GOVERNANCE AND ACCOUNTABILITY
DURATION OF WORK AND DUTY STATION
Duty station is Manila, Philippines (with possible travel within the country as agreed between UNDP/UNODC and consultant prior to travel; travel expenses will be shouldered by UNDP/UNODC). The expected duration of the assignment is 100 person-days between 16 January – 15 December 2022, unless revised in a mutually agreed upon timetable between the Consultant and UNDP.
In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work and travel of the Individual consultant shall be done within the guidelines and protocols set by the local and national government. Field work, trainings, meetings, and coordination shall be done in compliance with community quarantine policies.
Excellent written communication and presentation/public speaking skills focus on results, ability to interact productively in a teamwork environment
Required Skills and Experience
CRITERIA FOR SELECTION OF THE BEST OFFER
The Offers received will be evaluated using a combined scoring method - where qualifications and technical proposal will be weighted 70 points and combined with the price offer which will be weighted 30 points.
The review of CV and Portfolio will be rated using the criteria in the table below. Only offerors who will obtain a minimum of 49 out of 70 obtainable points will be considered qualified and shortlisted, and eligible for evaluation of financial proposal.
SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
RECOMMENDED PRESENTATION OF OFFER
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Offerors must upload in one (1) file the documents mentioned above.
Templates for a) P11 Personal History Form and b) Offeror's Letter to UNDP Confirming Interest and Availability and Financial Proposal (Annex 2) are available through the link below. UNDP General Terms and Conditions for Individual Contractors are also available:
Incomplete submission of required documents may result in disqualification.
Please see the deadline of submissions above.
Because of the volume of applications UNDP receives, only shortlisted offerors will be notified.