Programme Associate



Advertised on behalf of :

Location : Kyiv, UKRAINE
Application Deadline :15-Dec-21 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2022
Expected Duration of Assignment :12 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

UN Women work in Ukraine focuses on supporting the government and civil society in advancing gender equality and implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of women’s rights and gender equality in all spheres of UN work.

The project “Transformative approaches to achieving gender equality in Ukraine” aims at employing transformative approaches to the advancement of gender equality and women’s empowerment, which we understand as breaking out with ‘business-as-usual’; instead of focusing on barriers women face and empowering women through working with women, gender transformative approaches engage variety of agents of change. Transformative approaches aim at removing the root causes, structural barriers, and restrictive social norms, that underpin the persistence of gender inequalities in various areas of life. In our case transformative approach means engaging with the key institutions at the same time, that have significant impact on either reproduction of restrictive gender stereotypes or can help to break down these social norms and pave the way to greater gender equality and women’s empowerment: the government, women’s organizations, and the private sector.

Under the overall guidance and supervision of the Programme Coordinator, Programme Associate contributes to the effective implementation of UN Women Project “Transformative approaches to achieving gender equality in Ukraine”. The Programme  Associate supports the project by performing a variety of administrative, finance and communications processes ensuring high quality and accuracy of work. S/he promotes a client, quality and results-oriented approach.

The Programme Associate works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Impact of results:

The key results have an impact on the efficiency of the project.  Timely delivery of services and accurate presentation of information strengthens the capacity of the office and promotes the image of UN Women.


Duties and Responsibilities

Summary of key functions:

  1. Provision of administrative and logistical support
  2. Support with financial management of the project
  3. Provision of communication assistance
  4. Support to knowledge development and knowledge sharing

Provision of administrative and logistical support

  • Contribute to the project annual work plans and reports in a timely and quality manner based on the requirements of UN Women and donor(s);
  • Participate in data collection, analysis and maintenance of project-related data and files, including by maintaining accurate electronic and paper-based information and records systems, and participating in project activities (meetings, roundtables, conferences, etc.) including preparation, implementation and follow up actions, such as taking notes and preparing minutes, as required;
  • Assure smooth operations of the project by following established UN Women operational rules and procedures, including preparation of supporting documentation for contracts and payments, facilitating tenders and recruitment of experts and consultants, participating in selection processes as required, preparing documentation required for recruitment and contract extensions, and other administrative actions, and assist in the process of procurement and delivery of project goods and services;
  • Ensure that travel arrangements and authorizations, mission requests, passport and visa requests and extensions, flight bookings and all other matters related to travel of international and national project staff inside and outside Ukraine are properly and timely authorized and processed;
  • Perform administrative support functions, including maintaining personnel records, procurement and contracting processes, keeping inventory and management of office supplies, purchase of office equipment and furniture as required, etc.;
  • Handle project telephone enquiries and correspondence, including drafting and translating project-related correspondence as required, and maintaining a database of contacts with governmental and non-governmental institutions, local authorities, NGOs, academia, beneficiaries, partners, etc.;
  • Perform other duties as assigned by the Programme Coordinator.

Support with financial management of the project

  • Provide day-to-day support to the project’s financial operations in accordance with UN Women rules and regulations and relevant standard operating procedures (SOPs), including preparation of the project’s budget and budget revisions, requests for payments and maintaining necessary budgetary controls and records;
  • Ensure timely payment requests and payments to consultants, subcontractors and service providers in accordance with established payment schedules and within the limits of the project budget, including by creating requisitions in financial ERP system and registering related receipts;
  • Monitor expenditures and prepare accurate financial reports and forecasts, and undertake basic financial analysis (i.e. budget variance) to support project information needs;
  • Ensure the proper closing of accounts at the end of each financial year and the preparation of all financial reports required in accordance with established UN Women financial rules and regulations;
  • Assist project management in preparation/revision of Project Implementation Plan.

Provision of communication assistance

  • Review press and publications for articles of interest to project and circulate them to project staff;
  • Contribute to the development of project promotion and information materials, including web-based platforms, leaflets, brochures and newsletters, etc., and liaise with relevant communication staff of participating UN agencies, as required.

Support to knowledge development and knowledge sharing

  • Provision of necessary administrative support for effective knowledge management and sharing within the Unit;
  • Facilitation/conduction of trainings for the operations/projects staff on administration;
  • Providing of sound contribution to knowledge networks and communities of practice.

Measurable outputs of the work assignment:

  • Full and appropriate use of UN Women Financial Operational Policies and Procedures and Standard Operating Procedures during implementation of the Project;
  • High-quality organizational and logistical support provided to project activities and events in timely manner;
  • Project recruitment and procurement processes are properly organized, and project records are kept in order;
  • Project budget is properly maintained with necessary budgetary controls and records.

PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS:

  • Quality of work;
  • Relations with colleagues and ability to be an effective team player;
  • Initiative;
  • Technical skills;
  • Knowledge of required procedures;
  • Communication and listening skills.


Competencies

Core Values

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

FUNCTIONAL COMPETENCIES

  • Basic research and analytical skills;
  • Results-Based Approach;
  • Strong communication skills;
  • Client orientation and quality assurance;
  • Strong interpersonal skills and ability to work effectively with minimum or no supervision as well as part of a team;
  • High level of creativity and excellent writing skills;
  • Ability to identify problems and proposes solutions.
  • Strong organizational and time management skills;
  • Self-development, initiative-taking;
  • Manage conflict;
  • Mature judgment combined with a proactive, energetic approach to problem solving;
  • Ability to work under continuous pressure and meet tight deadlines.


Required Skills and Experience

Education:

  • BA /BSc degree in Business Administration, Bachelor of Commerce, Human Resources, Finance, Social Sciences, International Relations and any other related fields.

Experience:

  • Min three (3) years (with Bachelor degree) of relevant experience (in administration and/or programme support service or other related field).
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc).
  • Experience in handling of web-based management systems (ERP systems) would be an advantage.
  • Experience of working in international organizations/projects will be considered as an advantage.

Language Requirements:

  • Fluency in oral and written English and Ukrainian.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).



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