Background

The Ministry of Tribal Affairs (MoTA) is the nodal Ministry for overall policy, planning and coordination of programmes for development of Scheduled Tribes (STs). To this end, Ministry of Tribal Affairs has undertaken activities that follow from the subjects allocated under the Government of India (Allocation of Business) Rules, 1961. and amendment(s) thereafter. Several schemes and programmes are being implemented such as Special Central Assistance to Tribal Sub Schemes (SCA to TSP); Grant under Article 275(1) of the Constitution of India; Post-Matric Scholarship for ST Students; Development of Particularly Vulnerable Tribal Groups etc. for development of the Scheduled Tribes. Ministry of Tribal Affairs is adopting various innovative strategies and implementing development solutions to address the multiple deprivations being faced by the tribal communities.

UNDP is providing technical assistance to the Ministry of Tribal Affairs in use of digital technologies for better governance of the tribal development programmes and Schemes.

In this direction, UNDP has supported the Ministry of Tribal Affairs to develop ADIVASI GRANTS MANAGEMENT SYSTEM (ADIGRAMS) Portal (https://grants.tribal.gov.in/adigram) which will provide a central database for Ministry of Tribal Affairs and the State Tribal Development/ Welfare Department to access, interact and analyse up-to-date scheme wise Physical and financial information and progress. The portal will enable the officials/stakeholders at Central, State, District, Block and village level to access, monitor and measure performance in a real-time basis and take decisions accordingly. The portal has completely digitized the process of proposal submission and approval under various scheme of MoTA.

Within the scope of above, the Consultant (ADIGRAMS) will provide technical support for operationalization of the ADIGRAMS Portal throughout the Country.

Duties and Responsibilities

Duties and Responsibilities

Scope of Work

  • Coordinate with the concerned Divisions of the Ministry of Tribal Affairs, State Tribal Departments, National Tribal Research Institute and IT Agency to organize the training programmes of State Nodal Officials, Implementing Agencies and other relevant officials/stakeholders on the ADIGRAMS for its effective operationalization;
  • Coordinate with MoTA, UNDP and IT Agency on the changes/upgrades required in the ADIGRAMS Portal;
  • Coordinate and provide an oversight on the resolution of the technical issues/hitches in the ADIGRAMS Portal;
  • Plan, Coordinate and facilitate training of users on ADIGRAMS functionalities
  • Coordinate with the State Nodal Agencies on operationalization and uploading of the data on the ADIGRAMS Portal and provide regular updates to the MoTA and UNDP on the status and challenges
  • Review the project progress reports uploaded on the ADIGRAM and alert in case of any deviations/ambiguity in reporting
  • Generate and analysis various reports from the ADIGRAMS and provide the analysis to the Ministry of Tribal Affairs for evidence-based discussion with the states;
  • Any other task assigned by the Supervisor.

Competencies

Core Competencies:

  • Demonstrates/safeguards ethics and integrity.
  • Works as a team member.

Functional Competencies:

Job Knowledge/ Technical Expertise

  • Overall understanding of the Tribal Sub Plan/Scheduled Tribes Component and other national/state level tribal development schemes and programmes
  • Understanding of the functional hierarchy of the implementation arrangement of the tribal development schemes/programmes at national and state level
  • Experience in designing and implementing research, analysis, report writing etc
  • Experience working with the UN and national/state government on the ground will be an added advantage
  • Experience of planning and conducting training programmes IT enabled monitoring systems.
  • Self-motivated and ability to work with minimal supervision.

 

Required Skills and Experience

Qualification: 

  • Postgraduate in Development /Business Administration/Social Sciences or any other relevant subjects

 

Experience:

  • At least 10 years of years of experience of working in the development sector;
  • Understanding of the Tribal Sub Plan and schemes/programmes of the Ministry of Tribal Affairs and State Tribal Departments for tribal development;
  • Experience of monitoring and evaluation of development programmes
  • Experience of working with the National/State Government will be an added advantage

Deliverables and Assignment details

The consultant shall provide the following deliverables against the tasks and work schedule specified above:

Deliverables

Month

Submission of report highlighting:

  • Training on usage of ADIGRAMS Portal of atleast three states
  • Analysis and summarization of the data flow on the portal at different administrative level for the concerned Divisions of the Ministry
  • Analysis of projects uploaded by the states segregated by Schemes, financial year and completion status
  • Technical issues and its resolutions by the IT Agency

Month 1/ 15%

Submission of report highlighting:

  • Consultive meeting/discussions with the relevant stakeholders of ADIGRAM on future upgrades/enhancements
  • Preparation of scope of work for modification/upgradation of the ADIGRAMS Portal based on the field learning/usage
  • Training of users / stakeholders of at least three states
  • Analysis report to the Ministry of projects uploaded by the states segregated by Schemes, financial year and fund allocation and fund utilized

Month 2/ 15%

Submission of report highlighting:

  • Geo-tagging of physical assets created under the projects on the ADIGRAM Portal
  • Training of users / stakeholders of at least three states
  • Suggestive upgrades/modifications for discussion with the Ministry on various reporting parameters
  • Analysis report to the Ministry of projects uploaded by the states segregated by Schemes, financial year and fund allocation and fund utilized

Month 3/ 15%

Submission of report highlighting:

  • Upgradation/modifications in the portal and their roll out
  • Training of users / stakeholders of at least three states
  • Scheme wise financial variance report capturing funds sanctioned, funds disbursed, and fund utilized (1 scheme)
  • Analysis of projects uploaded by the states segregated by schemes and sectors
  • Technical issues and its resolutions by the IT Agency

Month 4/ 15%

Submission of report highlighting:

  • Development of the training video of at least 3 modules
  • Training of users / stakeholders of at least three states
  • Scheme wise financial variance report capturing funds sanctioned, funds disbursed, and fund utilized (1 scheme)
  • Analysis of projects uploaded by the states segregated by fund sanctioned and utilizes

Month 5/ 20%

Submission of report highlighting:

  • Development of the training video of at least 2 modules
  • SOP with steps using various modules of ADIGRAMS
  • Scheme wise financial variance report capturing funds sanctioned, funds disbursed, and fund utilized (1 scheme)
  • Analysis report to the Ministry of projects uploaded by the states segregated by Schemes, financial year and fund allocation and fund utilized

Month 6/ 20%

Duration of the engagement- 06 Months

Language Requirements:  

  • Fluency in English is essential. Knowledge of Hindi would be an asset.

Evaluation Criteria

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as Responsive to the requirement. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation

•          Technical Criteria weight - 70%

•          Financial Criteria weight – 30 %

Technical Criteria (70% of total evaluation)

  1. Experience of working in the domain of Tribal Development - 20%
  2. Experience of working in the field of monitoring and evaluation with specific focus on tribal development schemes/programmes - 10%
  3. Experience working with the Government in the domain of tribal development - 30 %
  4. Relevant educational qualification - 10%

 Financial Criteria: (30% of the total evaluation) based on the total all-inclusive lump sum amount for professional fee for tasks specified in this announcement.

Submission of Proposal

Financial Proposal:

Technically qualified consultants will be requested to submit their lump sum rate i.e. consultants who score more than 70% i.e. 49 marks with respect to the above-mentioned evaluation criteria. Consultant should not specify their consultancy fee on their CV or with the submission. The CV will not be evaluated further in case the consultant submits the same.

Note: 

  1. Any kind of miscellaneous charges i.e. internet, phone, relocation charges etc. would not be reimbursed
  2. Travel, lodging and boarding as per UNDP rules subject to prior approval
  3. Individuals working with institutions may also apply, contract would be issued in the name of institution for the specific services of individual