Description of Responsibilities :

Under the guidance and supervision of the Operations Manager, the Intern provides operational support services ensuring high quality and accuracy of work, execution of transparent and efficient services and processes in CO. The Intern promotes a client, quality and results-oriented approach.

The Intern works in close collaboration with the operations, programme and projects staff in the CO and other UN agencies staff to exchange information, resolve procurement and administrative issues and ensure consistent service delivery.

• Conduct market research and supplier sourcing.
• Consolidate asset data and supporting document.
• Help develop tender documents.
• Assist managing competitive bidding process including bid opening, bid evaluation, consolidate evaluation document.  
• Conduct market research
• Update and prepare internal learning materials.
• Update consultant roaster and supplier roaster.
• Performs miscellaneous job-related duties as assigned.

The intern is also expected to have proficient English editing skills and be able to conduct Chinese to English and English to Chinese text translation.

• Ensure that the translation text is technically, linguistically and grammatically correct. The translation services provided should be of high quality, and would not need further editing after completion of translation;
• Provide accurate and timely translation to the satisfaction of UNDP standards;
• Observe confidentially and refrain from divulging any information about the content of the text;
• Translation shall be done within agreed deadlines;
• The documents translated remain the copyright of UNDP and should not be shared to any third party;
• Set up database of UN/UNDP terminology;
• Research and analyze the needs of Operations unit and develop several Standard Operating Procedures (SOP) at UNDP.

Language skills:

• High level of proficiency in English and Mandarin Chinese required;
• Knowledge of other UN languages is an advantage.

IT skills:

• Knowledge and a proficient user of Microsoft Office productivity tools;
• Some familiarity with graphic design software or web-based tools is an asset.

Other competencies and attitude:

• Sound communication skill and sense of judgment;
• Database management skills;
• Detail-oriented, preferably with previous administrative and office management experience;
• Eager to learn new things and gradually adapt the theory into practical work;
• Ability to work independently and collaboratively.

Education and Experience

Candidates must meet one of the following educational requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher), or;
• Be enrolled in the final academic year of a first university degree programme (undergraduate; minimum Bachelor’s level or equivalent); or
• Have graduated with a university degree (first university degree, or second university degree or equivalent, or higher) and, if selected, must commence the internship within a one-year period of graduation.

Major in translation, interpreting, English, International Development, International Business or other relevant fields is strongly desired.

REQUIRED DOCUMENTS

Please submit your application with below documents in one PDF. For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.

a)     CV and letter of motivation

b)     Copy of school transcript

c)     Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount. (if applicable)

*Candidate who didn’t submit required documentation will not be further considered.

INTERNSHIP CONDITIONS

• Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
• The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
• Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
• Interns must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfil the terms of their internships. Therefore, the internship must not be foreshortened for the purposes of allowing an intern to apply for a position.
• Interns are not staff members and may not represent UNDP in any official capacity.

Disclaimer

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.