Quality Assurance Expert for Cantonal Governments and Public Enterprises


Location : Home Based - Sarajevo, BOSNIA AND HERZEGOVINA
Application Deadline :23-Jan-22 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Duration of Initial Contract :January 2022 – June 2022 (maximum 52 expert days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 104120.

The Consultancy is planned within the Strengthening Public Integrity and Transparency at Sub-National Level Project and Public Enterprise Integrity Project.

The Strengthening Public Integrity and Transparency at Sub-National Level Project (SPIT) is primarily funded by the Good Governance Fund (GGF) of the UK Government and implemented by United Nations Development Programme (UNDP) in Bosnia and Herzegovina (BiH). As part of the UNDP BiH’s Rural and Regional Development Sector’s portfolio, the Project has an overall objective to strengthen public integrity and transparency at sub-national level by introducing systemic improvements in targeted sub-national governments’ anti-corruption efforts. The Project output will be achieved through four main activities: support to strengthening transparency and integrity standards in Sarajevo and Tuzla cantons; support to transparency and integrity in the conduct of local governments; development of local government association capabilities in the areas of transparency, integrity and accountability; and implementation of recommendations for improved transparency and integrity of public enterprises and institutions. The main beneficiaries of the project are Sarajevo and Tuzla cantonal governments, with relevant line ministries and institutions/offices, twelve local governments, entity local government associations, four publicly owned enterprises and public service providers as well as resident non-governmental organisations working on anti-corruption and fraud prevention. The Project is expected to ultimately benefit the citizens of all authorities where the intervention will be implemented due to greater public confidence in their institutions and improved efficiency and effectiveness of services rendered.

The Project intended results are as follows:

  • Transparency and integrity standards in Sarajevo and Tuzla cantons are strengthened;
  • Greater transparency and integrity in the conduct of local governments is achieved;
  • Local government association capabilities in the areas of transparency, integrity and accountability are strengthened; and
  • Recommendations for improved transparency and integrity of public enterprises and institutions are implemented.

The Public Enterprise Integrity Project (PEIP) is part of the Local Development Programme and is a Norway-funded initiative aimed at improving the performance and fiscal responsibility of public companies and institutions, operating primarily in Sarajevo Canton. The Project entails the design and administration of a series of in-depth reviews, looking at how key companies and institutions discharge their mandates and manage the public funding they are entrusted with. In addition to the reviews, the Project entails the design and deployment of a Corruption Risk Mapping tool, aimed at identifying the prospective corruption exposure of public entities, as well as a comprehensive capacity building programme for key personnel of both public corporations and line ministries, tasked with overseeing their work.

As part of the intended “Result 1” under SPIT project, the Project will work in Sarajevo and Tuzla cantons, supporting impact assessment of the Law on Preventing and Combatting Corruption in the Sarajevo Canton in line with the FBiH Regulation on Regulatory Impact Assessment (RIA), support to drafting and implementation of the Sarajevo Canton Regulation on Regulatory Impact Assessment, and provision of training on this regulation. Furthermore, the Project will support the development of the methodology for integrity risk mapping, and development of Integrity plans in selected institutions of Sarajevo Canton, risk mapping and development of Integrity plans in selected institutions in line with the approved methodology, and development of a methodological regulation on risk mapping and integrity plan development. In addition, the Project will provide technical expert assistance to implementation of regulation on managing grants and donations in Tuzla Canton and conducting assessment of public employment practices and supporting implementation of recommendations in Tuzla Canton.

As part of the intended “Result 4” of the SPIT project and “Result 3” and “Result 4” of the PEIP intervention, the Project will aim at supporting the implementation of selected actions and measures in 7 public enterprises and institutions in Sarajevo Canton, for which performance reviews have been conducted.

The purpose of the Consultancy is to provide expert guidance to the UNDP Project Team and contribute to the successful achievement of the aforementioned results.

The Quality Assurance Expert is expected to provide expert guidance and independent quality assurance in the process of implementing the Project activities.


Duties and Responsibilities

In line with the provisions of the Project Document, the Quality Assurance Expert will provide expert support and independent quality assurance throughout the project implementation to ensure successful achievement of Project results. In particular, the Consultant will have specific set tasks, as follows:

Task 1: Conduct desk review of relevant materials and familiarise with the process framework and details

Under this task, the Consultant will:

  • Review and get acquainted with the Terms of Reference for the Project which outline the objectives, timeline, milestones, methodological approaches and expected deliverables (to be provided by UNDP);
  • Get acquainted with relevant analytical materials related to relevant cantonal governments and public enterprises and institutions.

The estimated level of effort (LoE) for this task is 1 expert day.

Task 2: Provide quality assurance of key project deliverables

Under this Task, the Consultant will:

  • Review and provide substantive suggestions and comments, as necessary, to the impact assessment of the Law on Preventing and Combatting Corruption in Sarajevo Canton and Sarajevo Canton regulation on Regulatory Impact Assessment;
  • Review and provide substantive suggestions and comments, as necessary, to the designed training materials on regulatory impact assessment;
  • Review and provide substantive suggestions and comments, as necessary, to developed Integrity plans in selected institutions in Sarajevo Canton;
  • Review and provide substantive suggestions and comments, as necessary, to the Guidelines on risk mapping and integrity plan development in Sarajevo Canton;
  • Review and provide substantive suggestions and comments, as necessary, to the draft regulation on managing grants and donations in Tuzla Canton;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of public employment practices and supporting implementation of recommendations in Tuzla Canton;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of work positions in Internal Audit Department of JU Dom zdravlja Kantona Sarajevo and provide recommendations for improvements;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of internal documents of Internal Audit Department of JU Dom zdravlja Kantona Sarajevo and draft amendments;
  • Review and provide substantive suggestions and comments, as necessary, to the designed training materials for employees who are potential members of public procurement committees at JU Dom zdravlja Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the draft internal code of conduct for employees at JU Dom zdravlja Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the draft Ethics Code of JU Dom zdravlja Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of the Integrity plan of JU Dom zdravlja Kantona Sarajevo, along with a designed M&E mechanism;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of the existing Rulebook for the Prevention of Corruption of JU Dom zdravlja Kantona Sarajevo and defined procedures and processes for areas vulnerable to corruption, along with amendments to provisions related to accountability and sanctioning;
  • Review and provide substantive suggestions and comments, as necessary, to the developed mandatory disclosure policy for members of the governance bodies of JU Dom zdravlja Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of implementation of the Integrity Plan and draft Integrity Plan of KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the draft bylaw on internal reporting of irregularities and corruption of KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of procurement processes and recommendations to improve the preparation of procurement technical specifications at KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the developed system for employee performance management at KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the recommendations for improvement of the website of KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the draft methodology for procurement planning at KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the developed mandatory disclosure policy for members of the governance bodies of KJKP Rad;
  • Review and provide substantive suggestions and comments, as necessary, to the functional job analysis and draft Rulebook on internal organization and systematization of work positions of JU Služba za zapošljavanje Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the recommendations for improvements of Human Resources Management processes at JU Služba za zapošljavanje Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of the Internal Audit Department of JU Služba za zapošljavanje Kantona Sarajevo and draft internal rules and procedures for of Internal Audit Department;
  • Review and provide substantive suggestions and comments, as necessary, to the developed public procurement planning system, along with a realistic public procurement plan at JU Služba za zapošljavanje Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the draft Integrity Plan of JU Služba za zapošljavanje Kantona Sarajevo, along with M&E mechanism;
  • Review and provide substantive suggestions and comments, as necessary, to the developed mandatory disclosure policy for members of the governance bodies of JU Služba za zapošljavanje Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the developed system for performance management monitoring and evaluation in one priority sector or department of JU Služba za zapošljavanje Kantona Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the developed public procurement internal rules and procedures of JU Studentski Centar;
  • Review and provide substantive suggestions and comments, as necessary, to the functional job analysis and draft Internal organization and systematization of work positions in JU Studentski Centar;
  • Review and provide substantive suggestions and comments, as necessary, to the draft Integrity plan of JU Studentski Centar;
  • Review and provide substantive suggestions and comments, as necessary, to the functional job analysis and provided recommendations for improvements of the organisation and systematisation of work positions at KJKP Toplane-Sarajevo;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of the existing anti-corruption and integrity mechanisms at KJKP Toplane-Sarajevo and provided recommendations for improvements;
  • Review and provide substantive suggestions and comments, as necessary, to the draft rulebook for the prevention of corruption of KJKP Toplane-Sarajevo, with action plan and accompanying documents and procedures and processes for areas most vulnerable to corruption;
  • Review and provide substantive suggestions and comments, as necessary, to the analysis of risk management structures and protocols in place at selected public enterprises and institutions;
  • Review and provide substantive suggestions and comments, as necessary, to the draft methodology for administration of corruption risk mapping in selected public enterprises and institutions;
  • Review and provide substantive suggestions and comments, as necessary, to the developed desk reference guide for corruption risk mapping in selected public enterprises and institutions;
  • Review and provide substantive suggestions and comments, as necessary, to the designed training materials on corruption risk management and anti-corruption mechanisms.

If and when necessary, Consultant may engage in direct discussion with the Team Leader of the Service Provider, so as to obtain/provide clarifications. The entire service will be delivered in the official languages in Bosnia and Herzegovina.

No field visits are envisaged; Consultant is expected to deliver the service as a desk-based exercise.

In case potential applicants are planned to be engaged as experts in the above-mentioned process, they are considered ineligible for this assignment.

The estimated level of effort (LoE) is 49 expert days.

Task 3: Reporting

Under this Task, the Quality Assurance Expert will:

  • Provide short monthly reports to the Project Coordinator informing about the progress achieved (the reports will clearly identify completed activities, risks, suggestions for improvement, and other relevant details);
  • Prepare ad-hoc reports, as requested by the Project Coordinator.

The estimated LoE for this task is 2 expert days.

Deliverables/outputs

 

#

Deliverables / Outputs

# of Days per Task

Due Date

Percentage

1.

Task 1: Conduct desk review of relevant materials and familiarise with the process framework and details
• The key relevant documents and substantive materials are reviewed by the Consultant as basis for further work

1 expert day

January 2022

3%

2.

Task 2: Provide quality assurance of the key project deliverables

Reviewed the impact assessment of the Law on Preventing and Combatting Corruption in Sarajevo Canton, draft regulation on Regulatory Impact Assessment and designed training

 

3 expert days

 

 

20th March 2022

 

 

6%

Reviewed draft regulation on managing grants and donations in Tuzla Canton and analysis of public employment practices and supporting implementation of recommendations in Tuzla Canton

 

3 expert days

 

 

20th March 2022

 

6%

Reviewed analysis of work positions in Internal Audit Department of JU Dom zdravlja Kantona Sarajevo and provided recommendations for improvements, analysis of internal documents of Internal Audit Department of JU Dom zdravlja Kantona Sarajevo and draft amendments

 

4 expert days

 

 

15th February 2022

 

7%

Reviewed designed training materials for employees who are potential members of public procurement committees at JU Dom zdravlja Kantona Sarajevo, draft internal code of conduct for employees at JU Dom zdravlja Kantona Sarajevo, analysis of the existing Rulebook for the Prevention of Corruption of JU Dom zdravlja Kantona Sarajevo and defined procedures and processes for areas vulnerable to corruption, along with amendments to provisions related to accountability and sanctioning,

 

 

2 expert days

 

 

 

10th May 2022

 

 

4%

Reviewed draft Ethics Code of JU Dom zdravlja Kantona Sarajevo, analysis of the Integrity plan of JU Dom zdravlja Kantona Sarajevo, along with a designed M&E mechanism and developed mandatory disclosure policy for members of the governance bodies of JU Dom zdravlja Kantona Sarajevo

 4 expert days

 

15th March 2022

 

7%

Reviewed analysis of implementation of the Integrity Plan and draft Integrity Plan of KJKP Rad, draft bylaw on internal reporting of irregularities and corruption of KJKP Rad and developed mandatory disclosure policy for members of the governance bodies of KJKP Rad

 

4 expert days

 

 

20th March 2022

 

7%

Reviewed analysis of procurement processes and recommendations to improve the preparation of procurement technical specifications at KJKP Rad and draft methodology for procurement planning at KJKP Rad

 

4 expert days

 

 

5th March 2022

 

7%

Reviewed developed system for employee performance management at KJKP Rad and recommendations for improvement of the website of KJKP Rad

 

2 expert days

 

 

25th April 2022

 

4%

Reviewed functional job analysis and draft Rulebook on internal organization and systematization of work positions of JU Služba za zapošljavanje Kantona Sarajevo, recommendations for improvements of Human Resources Management processes at JU Služba za zapošljavanje Kantona Sarajevo

 

3 expert days

 

 

10th April 2022

 

6%

Reviewed analysis of the Internal Audit Department of JU Služba za zapošljavanje Kantona Sarajevo and draft internal rules and procedures for of Internal Audit Department and developed public procurement planning system, along with a realistic public procurement plan at JU Služba za zapošljavanje Kantona Sarajevo

 

 

4 expert days

 

 

 

28th February 2022

 

 

7%

Reviewed draft Integrity Plan of JU Služba za zapošljavanje Kantona Sarajevo, along with M&E mechanism and developed mandatory disclosure policy for members of the governance bodies of JU Služba za zapošljavanje Kantona Sarajevo and developed system for performance management monitoring and evaluation in one priority sector or department of JU Služba za zapošljavanje Kantona Sarajevo

 

 

5 expert days

 

 

 

15th March 2022

 

 

10%

Reviewed developed public procurement internal rules and procedures of JU Studentski Centar, functional job analysis and draft Internal organization and systematization of work positions in JU Studentski Centar and draft Integrity plan of JU Studentski Centar

 

3 expert days

 

 

10th April 2022

 

6%

Reviewed functional job analysis and provided recommendations for improvements of the organisation and systematisation of work positions at KJKP Toplane-Sarajevo, analysis of the existing anti-corruption and integrity mechanisms at KJKP Toplane-Sarajevo and provided recommendations for improvements and draft rulebook for the prevention of corruption of KJKP Toplane-Sarajevo, with action plan and accompanying documents and procedures and processes for areas most vulnerable to corruption

 

 

 

3 expert days

 

 

 

 

25th May 2022

 

 

6%

Reviewed analysis of risk management structures and protocols in place at selected public enterprises and institutions, draft methodology for administration of corruption risk mapping in selected public enterprises and institutions and developed desk reference guide for corruption risk mapping in selected public enterprises and institutions

 

 

3 expert days

 

 

 

10th May 2022

 

6%

Reviewed designed training materials on corruption risk management and anti-corruption mechanisms

 2 expert days

 

25th May 2022

 

4%

3.

Task 3: Reporting
•  Reports prepared and agreed with the UNDP Project Team
•  Final report prepared and submitted

2 expert days

Each month

By 20th June 2022

4%

 


Competencies

Corporate competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional competencies:

  • Demonstrates professional competence to meet responsibilities and post requirements and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Results-Orientation: Plans and produces quality results to meet established goals, generates innovative, practical solutions to challenging situations;
  • Communication: Strong analytical, reporting and writing abilities, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear and persuasive style tailored to match target audiences;
  • Teamwork: Ability to interact, establish and maintain effective working relations with a culturally diverse team;
  • Ability to work under pressure and stressful situations.


Required Skills and Experience

Academic Qualifications/Education:

  • University degree in law, economics, business administration, public policy or another related field.
  • Advanced degree will be considered an advantage.

Experience:

  • At least 7 years of relevant professional experience in the area of anti-corruption;
  • Extensive knowledge of and experience in development of anti-corruption policy and institutional frameworks in BiH;
  • Experience in delivering technical assistance to governments or public enterprises and institutions;
  • Excellent understanding of relevant policy, legal and administrative frameworks in BiH;
  • Proven analytical skills and ability to conceptualise and write concisely and clearly.

Languages Requirements:

  • Excellent writing and oral communication skills in the official languages in Bosnia and Herzegovina and in English.

Other Requirements:

  • Excellent computer skills (MS Office applications) and ability to use information technologies as a tool and resource.

Longlisting/Shortlisting Criteria

Qualifications as stated in the ToR

Criteria:

Points

Relevant Education

max 25 points 

Relevant professional experience

max 60 points 

Prior work experience with UNDP/UN Agencies

max 5 points 

Knowledge of English

max 10 points

Technical Evaluation Criteria

Criteria:

Points

Rating based on Qualifications

20%

At least 7 years of relevant professional experience in the area of anti-corruption

40%

Experience in delivering technical assistance to governments or public enterprises and institutions

20%

Submitted methodology

20%

Evaluation

Individual  will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

  • * Technical Criteria weight-70%
  • * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications:

  • Explaining why they are the most suitable for the work 
  • Provide a brief methodology on how they will approach and conduct the work; 
  • Personal CV/P11, including past experience in similar projects and at least 3 references.

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.
 



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