Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
UN Women MCO-Caribbean (MCO) covers 22 English and Dutch speaking countries and territories in the Caribbean. The MCO maintains a physical presence in five (5) countries but there remains high and consistent demand for the exercise of UN Women’s integrated mandate across the 22 countries and territories
Reporting to the Representative, the Executive Assistant is responsible for providing a variety of executive administrative support to the Country Representative with full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
The Executive Assistant to the Country Representative works in close collaboration with UN Women personnel, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.
Duties and Responsibilities
The Consultant will be responsible for producing the following deliverables:
DELIVERABLES
Monthly report of duties outlining:
- Steps taken to manage the Representative and Deputy Representative’s calendars efficiently.
- Management of ticketing and DSA for Representative and Deputy Representative travels.
- Support to providing meeting materials for Representative and Deputy Representative.
- Support to events as needed.
Competencies
Core Values:
- Respect for Diversity;
- Integrity;
- Professionalism.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Core Values and Competencies:
Functional Competencies:
- Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
- Knowledge of administrative rules and regulations;
- Ability to perform work of confidential nature;
- Ability to create, edit, and present information in clear format, using appropriate IT functionality;
- Ability to administer administrative processes.
Required Skills and Experience
Experience:
- At least 5 years of progressively responsible experience with administrative, secretarial, or programme experience;
- Experience in the use of computer applications, software packages such as Microsoft Office, and web-based management systems is an asset;
- Experience with the ATLAS system is an asset.
Languages:
- Fluency in written and oral English is required.
Education:
- Completion of secondary education is required;
- Bachelor’s degree in business administration or public administration is an asset.
LOCATION AND DURATION
- The consultancy will be based in Barbados.
- The consultant will be engaged for a maximum of 180 working days during the period 7 February - 31 August 2022.
REMUNERATION
- The consultancy fee will be negotiated before contracting. The consultant will be remunerated monthly on submission of the monthly report.
HARDWARE, SOFTWARE, AND COMMUNICATION:
- The consultant must be equipped with a fully functional laptop, which must comfortably run Office 365 programs, using operating systems Microsoft Windows 10/11, or Mac OS X 10.11 or upward. The consultant must be reasonably accessible by email and telephone (preferably mobile). The use of reliable, internet-based (Skype or equivalent) is required.
REFERENCES:
- Minimum of three client references that include the name of the contact person, title and contact information.
OTHER:
- Interviews will be conducted with the shortlisted applicants.
- The consultant contracted will be required to sign a statement of confidentiality and freedom from any conflict of interest with potential future contractors with respect to the TORs and work that they will be delivering.
Note:
Submissions to UNDP Jobs are limited to a maximum of 10 MB, virus-free or corrupted contents to avoid rejection, and no more than 1 email transmission. All applications must be submitted through UNDP jobs. Please do not send applications to UN Women staff as they will not be accepted.
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).