Background

In the United Nations Development Programme (UNDP), the General Operations (GO) division within Headquarters (HQ) in New York is entrusted with the oversight of all UNDP fixed assets. The Country Offices (CO) and HQ units are required to carry out a bi-annual physical verification exercise of existing fixed assets and reconcile the results with the asset-management module records within PeopleSoft (ATLAS).

GO is seeking the services of a consultant for 2 months to assist with the preparation of the annual fixed asset schedule and relevant notes to the financial statement. The consultant will also work on reviewing the accuracy of data in the asset registers to ensure that the property plant and equipment are in line with required IPSAS standards.  The consultant will report to the Asset Management Specialist within GO and be part of a wider team of staff involved in the fixed-asset management process.

Duties and Responsibilities

Reporting to the Asset Management Specialist the consultant will perform the following duties:

  • Prepare data for the fixed assets annual reporting requirements

  • Work with Business units to correct identified discrepancies in the fixed assets’ transactional data

  • Prepare consolidated reports and analytics

  • Provide weekly status updates on progress achieved

  • Perform other duties as assigned by the Asset Management Specialist

Competencies

  • Strong analytical skills and ability to work with large data

  • Strong knowledge of advanced functions in Excel to analyze large set of data

  • Practical knowledge in reconciling/investigating complex data sets

  • Good working knowledge of accounting principles

  • Being conscientious and efficient in meeting commitments, observing deadlines and achieving results

  • Displays open, co-operative behavior with other team members

  • Remains calm and in control, and good humored even under pressure.

  • Demonstrates respect and a clear interest in people by what he/she says and does

  • Must be able to speak, write and communicate in English clearly and effectively.Knowledge of Spanish and/or French is an advantage

Required Skills and Experience

Academic qualifications:

  • High School Certificate or bachelor’s degree in Business Administration/Finance/Accounting.

Experience:

  • Strong excel skills

  • Working knowledge of property, plant and equipment (fixed assets)

  • 5 years of relevant experience with High School Certificate or 2 years with bachelor’s degree

  • and familiarity withproperty plant and equipment recording and reconciliation process is an advantage

  • < >xperience with ERP systems is an advantage

Language:

  • Fluency in written and spoken English is required;

  • Working knowledge of another UN language would be an asset

  • Application Procedure

    The application package containing the following (to be uploaded as one file):

  • A cover letter with a brief description of why the Offer considers her/himself the most suitable for the assignment;

  • Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references;

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

  • The financial proposal shall specify a total lump sum amount, and payment terms around the specific and measurable deliverables of the TOR. Payments are based upon output, i.e. upon delivery of the services specified in the TOR, and deliverables accepted and certified by the technical manager.

  • The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; (excluding mission travel); living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
  • In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

  • If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation process

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical evaluation - Total 70% (70 points):

  • Criteria 1. Proven track record of big data analysis; Maximum Points: 35;
  • Criteria 2. Strong knowledge of Excel and advanced functions; Maximum Points: 20;
  • Criteria 3. Knowledge of general accounting principles; Maximum Points: 15;

Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.

Financial evaluation - Total 30% (30 points)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional arrangement

The consultant will work under the guidance and direct supervision of Asset Management Specialist and will be responsible for the fulfilment of the deliverables as specified above.

Payment modality

  • Payments are based upon output, i.e. upon delivery of the services specified above and deliverables accepted and upon certification of satisfactory completion by the manager. 

  • Annexes (click on the hyperlink to access the documents):

    Annex 1 - UNDP P-11 Form for ICs

    Annex 2 - IC Contract Template

    Annex 3 – IC General Terms and Conditions

    Annex 4 – RLA Template

    Any request for clarification must be sent by email to cpu.bids@undp.org 

    The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.

    The work week will be based on 35 hours, i.e. on a 7 hour working day, with core hours being between 9h00 and 18h00 daily.