Historique

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and rule of law. Under the broader framework of the Sustainable Development Goals (SDGs) and in close coordination with other UN agencies, UNDP is supporting Afghan people’s aspiration for peace, prosperity, and sustainability. UNDP is currently implementing its flagship crisis response programme, ABADEI (Area Based Approach to Development Emergency Initiatives), as part of the ongoing UN-led response to prevent a humanitarian catastrophe and the breakdown of Afghanistan’s economy following the August 2021 shift in power.

Under the direct supervision of the Human Resources Analyst, the HR Associate ensures effective delivery of transparent HR services in the Country Office. The HR Associate promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. The HR Associate works in close collaboration with the teams across the office, in Operations, Programme and projects teams as well as corporate teams, in support of successful CO performance in HR management.

The Human Resources Associate supports the delivery of HR services by the unit for the full life cycle of personnel—from the facilitation of recruitments, through hire and onboarding, contract managements, life and organizational events, and separation from service. The HR Associate provides support to personnel by responding to queries and directing them through UNDP self-service platforms as applicable; they liaise with the Global Shared Services Centre for the transactional processing, supports services provided to agencies, funds and programmes, and promotes a client-oriented approach to their work, nurturing good relationships and collaboration with country office and project teams as well as with GSSC and headquarters. They are responsible for the timely execution of HR activities in line with rules and regulations, corporate policies and frameworks, with transparency and integrity.

Devoirs et responsabilités

ONLY CURRENT AFGHANISTAN NATIONALS AVAILABLE FOR EMPLOYMENT IN KABUL AND THROUGHOUT VARIOUS LOCATIONS IN AFGHANISTAN, ARE ELIGIBLE TO APPLY FOR THIS POSITION. ALL OTHER APPLICANTS WILL NOT BE CONSIDERED.

The Human Resoouces Associate will:

  • Administration and implementation of HR strategies and policies, suitable application of processes and procedures.
  • Effective administration of human resources.
  • HR Services to UNDP and other UN agencies.
  • Facilitation of knowledge building and knowledge sharing.

1. Supports the administration and implementation of HR strategies and policies, the suitable application of processes and procedures.

  • Provides full compliance of HR records and reports with UN rules and regulations, UNDP policies, procedures and strategies, effective implementation of the internal control framework, and the proper functioning of the HR management system and practices.
  • Provides information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, HR business processes.
  • Supports business process mapping and streamlining, and provides input the drafting and updating of standard operating procedures.

2. Assists in the provision of HR services for full life cycles of personnel through effective administration of human resources.

  • Supports hiring managers in the preparation and submission of recruitment packages to in accordance with HR standards and corporate requirements.
  • Supports the screening and maintenance of country office local positional functional rosters.
  • Acts on, monitors and tracks all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through corporate enterprise resource planning, talent acquisition and service platforms.
  • Coordinates administrative support to retirees ensuring the timely entry of their MIP contributions, reception of bank deposit slips and finance unit related processes and entering relevant information in ATLAS/Quantum.

3. Supports in HR Services to UNDP and other UN agencies

  • Maintains the country office staffing table and supports workforce planning.
  • Facilitates the processing of locally administered entitlements.
  • Validates cost-recovery charges in Atlas/Quantum for HR services provided by UNDP to other agencies. Provides support and information on personnel benefits to UN agencies based on UNDP policies and practices.
  • Submits, upon receipt from managers and budget owners, instructions for the creation or update of positions in Atlas/Quantum
  • Provides support in the creation and entry of vendor information as appropriate. 
  • Acts as absence processor and supports unit/team leave monitors.
  • Provides support in the promotion of work/life balance issues and other initiatives for staff wellbeing, including those related to a safe and secure environment in the workplace.

4. Supports the facilitation of knowledge building and knowledge sharing in the area of human resources

  • Supports and conducts training and HR clinics on human resources, including on- and offboarding.
  • Contributes to the information channels for HR, including intranet sites, bulletins and other communication tools.
  • Synthesizes lessons learnt and best practices in HR.
  • Contributes to knowledge networks and communities of practice.

Perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.

Compétences

Core Competency

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements  

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 

Cross-Functional & Technical competencies

System Thinking

  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.

Effective Decision Making

  • Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.

Communication

  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.

Digital Awareness and Literacy

  • Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Customer Satisfaction/Client Management

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.
  • Provide inputs to the development of customer service strategy. 
  • Look for ways to add value beyond clients' immediate requests. 
  • Ability to anticipate client's upcoming needs and concerns.

Operations Management

  • Ability to effectively plan, organize and oversee the Organization’s processes in order to convert its assets into the best results in the most efficient manner.
  • Knowledge of relevant concepts and mechanisms.

Diversity and inclusion

  • Ability to design and deliver diversity and inclusion approaches;
  • Ability to integrate diversity and inclusion considerations into the specific people and organizational strategies, policies and initiatives;
  • Knowledge of the theory and methods to mitigate biases and eliminate discrimination;
  • Knowledge of practical ways to increase participation of underrepresented groups in the workforce;
  • Knowledge of inclusive workplace practices and behaviours.

 

Qualifications et expériences requises

UNDP STRONGLY ENCOURAGES QUALIFIED WOMEN TO APPLY FOR AVAILABLE POSITIONS FOR WHICH THEY MEET THE STATED MINIMUM REQUIREMENTS

Application Requirement

All Applicants MUST complete and attach the UNDP Personal History-P-11 Form (found here) to their applications in the vacancy site. 

Submission of personal resume or Curriculum Vitae (CV) will not be acceptable and candidates who fail to attach the above required P-11 form will not be considered.

Min. Education requirement:

  • High School diploma required or Bachelor degree in Human Resources, Business or Public Administration or related fields.

Relevant Experience: 

  • High School Diploma with six (6) years of experience in Human Resources experience required is required. 
  • Bachelors’ Degree with three (3) years of expereince in Human Resources experience required.

Required Skills:

  • Experience in usage of computers and office software required.
  • Experience in handling of web-based management systems.

Desired Professional Certificates

  • Experience in use of enterprise resource planning (ERP) software and SharePoint an asset.

Language Requirements:

Proficiency in English is required – both written and oral.

Fluency in local language of duty station Dari and/or Pashto is required.

ONLY CURRENT AFGHANISTAN NATIONALS AVAILABLE FOR EMPLOYMENT AND WILLING TO TRAVEL IN KABUL AND THROUGHOUT VARIOUS LOCATIONS IN AFGHANISTAN, ARE ELIGIBLE TO APPLY FOR THIS POSITION. ALL OTHER APPLICANTS WILL NOT BE CONSIDERED.