Jobs - 105185- National Programme Officer/ Associate Operations O

National Programme Officer/ Associate Operations Officer

Location :

Dakar, SENEGAL

Type of Contract :

FTA Local

Starting Date :

01-May-2022

Application Deadline :

14-Mar-22 (Midnight New York, USA)

Post Level :

NO-A

Duration of Initial Contract :

7 months renewable, subject to satisfactory performance and funding

Languages Required :

English French

Expected Duration of Assignment :

7 months renewable, subject to satisfactory performance and funding

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNODC Global Maritime Crime Programme (GMCP) supports Member States to improve their criminal justice systems to prevent, interdict, investigate and prosecute maritime crime, through a sound rule of law framework and effective international cooperation. The programme runs globally under sub-regional programmes covering Latin America and the Caribbean, the Atlantic Ocean, the Mediterranean, the Gulf of Aden and Red Sea, the Indian Ocean (East/West) and the Pacific Ocean. This position is within the UNODC GMCP Atlantic Ocean Programme, based in the UNODC Regional Office for West and Central Africa (ROSEN).

The UNODC GMCP Atlantic Ocean sub-programme works with multiple costal States in West and Central Africa and in close coordination with key regional organizations including ECOWAS, ECCAS and the Yaoundé Architecture and its components. The programme is supported by contributions from a number of international partners including Canada, Denmark, the EU, Germany, Italy and the US.

The programme has a high and growing level of delivery requiring a strong administrative and operations structure. In view of improving the organization, efficiency and compliance of administrative work supporting project implementation, personnel, finance and reporting, the NPO will coordinate the programme administration team (approximately 6 personnel) and their work. The NPO will cover all UNODC GMCP Atlantic Ocean projects in ECOWAS and ECCAS States, apart from Nigeria.

The NPO will work under the direct supervision of the UNODC GMCP Programme Coordinator for the Atlantic Ocean and under the overall supervision of the UNODC Representative for ROSEN. The NPO will engage regularly with UNODC GMCP and ROSEN project managers and administrative staff as well as UNODC colleagues in its Vienna HQ. Frequent coordination with implementation partners including UNDP will be required.

Duties and Responsibilities

Within delegated authority, The National Programme Officer (Associate Operations Officer) will provide administrative, organizational and coordination support for the UNODC GMCP Atlantic Ocean sub-programme. The focus of work is overall coordination of all aspects of project administration and operations including planning, delivery and closure, working closely with the project administration team responsible for carrying consultancies, travel, procurement, finance and other roles. The NPO will promote a collaborative, client-oriented approach and contribute to the maintenance of high staff morale and effective programme delivery.

The National Programme Officer will carry out the following tasks:

Provide coordination, guidance, training and daily supervision to general support service staff and personnel to ensure timely completion and efficiency of tasks
Ensure compliance of administrative actions with UN rules, donor agreements and good practices; identify and resolve bottlenecks in administrative processes
Contribute to the annual planning of the programme and activities
Manage and update planning and monitoring tools
Coordinate with external partners to facilitate and optimize programme administration
Ensure correct tracking of all equipment and fixed assets
Ensure efficient closure of commitments and grants
Ensure compliance with team document management (physical and digital)
Contribute to administrative tasks (HR, procurement, travel etc) as required
Conduct financial monitoring as required
Undertake any other tasks as required.

Competencies

Professionalism:

Has knowledge and ability to perform a broad range of administrative functions. Is able to apply knowledge of various United Nations administrative, financial rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation:

Establishes and maintains productive partnerships with all relevant stakeholders, identifies clearly their needs to develop and implement legal, policy and other responses, ensures continuous dialogue with the stakeholders monitoring the relevant developments and undertaking the necessary adjustments; meets timeline for delivery of technical assistance and other services and products.

Required Skills and Experience

Education:

A first-level university degree in business or public administration, management, economics, finance, accounting, or a related field is required.

2 years of qualifying experience may be accepted in lieu of an advanced university degree.

Experience:

A minimum of two years of progressively responsible experience in national and/or international finance, budget and administration or related area, is required.
Work experience with large Enterprise Resource Planning Systems is required.
Work experience with electronic administrative and business processes systems is desirable.
Experience with Umoja/SAP or Oracle is desirable.

Languages:

English and French are the working languages of the United Nations Secretariat. For the position advertised fluency in English and French, i.e. oral and written proficiency, with excellent document drafting skills, is required.