Consultant - HR Assistant (Open to Indian Nationals Only)



Advertised on behalf of :

Location : New Delhi, INDIA
Application Deadline :27-Mar-22 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Apr-2022
Duration of Initial Contract :One Year (20 Working Days Per Month)
Expected Duration of Assignment :One Year (20 Working Days Per Month)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s Country Office, based in New Delhi, India, works to accelerate the advancement of gender equality and the empowerment of women through the strengthening of strategic partnerships, technical and policy advisory services and advocacy with governmental, inter-governmental and civil society partners. In addition, UN Women CO is charged with leading and coordinating the UN system’s work on gender equality, including through ensuring accountability for results.

Under the guidance of the Operations Manager (India CO) and the daily supervision of the Human Resources (HR) Associate, the Consultant (HR Assistant) is responsible for administratively supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.


Duties and Responsibilities

Provide support to administer and implement HR strategies and policies in India CO in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Provide general, standard information to the management and staff on HR strategies, rules and regulations;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Prepare written response to queries concerning HR related matters.

Provide HR administrative and logistical support services to India CO and region in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
  • Provide support for leave management; record management;
  • Facilitate staff separation process.

Support to facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Support in job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
  • Screen candidates and facilitate and participate in interview panels as necessary;
  • Support in documentation for the Central Review Board (CRB);
  • Provide regular recruitment status reports.

Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Support compliance with the performance appraisal review in the office and region and staff learning and development;
  • Support in the preparation of Office learning plan and individual learning plans in consultation with the Operations Manager.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Generate a variety of standard and non-standard statistical and other reports from various databases;
  • Update position data in association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

Facilitate knowledge building and knowledge sharing globally:

  • Organize training courses, workshops, information sessions, orientations and consultations for staff;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Undertake other tasks assigned by the supervisor.

Expected Deliverables:

  • Timely and accurate HR administration support;
  • Timely and accurate organization of recruitments;
  • Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
  • Timely administrative service delivery to the India CO;
  • Up-to-date and secure databases, filing and records.


Competencies

Core Values / Guiding Principles:

Integrity:

  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

  • Demonstrate an appreciation of the multicultural nature of the organisation and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

  • Demonstrate and safeguard ethics and integrity.

Organisational Awareness:

  • Demonstrate corporate knowledge and sound judgment.

Work in teams:

  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

  • Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behaviour towards others.

Conflict Management:

  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

  • Encourage learning and sharing of knowledge.

Functional Competencies:

  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Focuses on impact and result for the partners and responds positively to feedback.


Required Skills and Experience

Education:

  • Bachelor’s degree or equivalent in HR Management or a related field.

Experience:

  • Minimum 5 years of experience in Admin. Support and/or HR Management.
  • Working knowledge and use of computers and its programmes / applications. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spread sheet and database packages.

Language:

  • Fluency in English and working knowledge of any other Indian language.

Application:

Interested applicants should apply to this announcement through UNDP jobs site: jobs.undp.org

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
  • Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
  • Applications received after the close date will not be accepted;
  • Only short-listed candidates will be contacted.

Evaluation and Selection Criteria

Criteria for shortlisting of CVs will be based on the following assessment:

  • Required Degree and Qualification (5 points);
  • Minimum 5 years of experience in Admin Support and/or HR Management. (5 points);
  • Working knowledge and use of computers and its programmes / applications. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spread sheet and database packages (5 points);
  • Fluency in English (5 points).

The evaluation process for selection of the candidate will be based on the following assessment:

  • Interview (80 points);
  • Written Test (20 points).

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.



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