Monitoring and Evaluation Associate

Location : BISSAU
Application Deadline :27-Mar-22 (Midnight New York, USA)
Additional Category :HIV, Health and Development
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
French   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :8 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background and rationale

The United Nations Development Program (UNDP) Guinea Bissau Office is recruiting 1 Monitoring and Evaluation Associate consultant to support INASA in the deployment of the real-time monitoring initiative within the framework of DHIS2.

Under the overall guidance of the UNDP Monitoring and Evaluation Specialist, and the direct supervision of the INASA DHIS2 data base administrator, the Monitoring and Evaluation Associate will contribute to the management of program data and will work closely with the staff of the Monitoring and Evaluation team in order to support the good execution. from the program.

Duties and Responsibilities

Objective of the assignment

  • Contribute to the monthly monitoring of the activities of the Monitoring and Evaluation Unit within INASA in order to achieve the following results:
  • Real Time Monitoring (RTM) in all health facilities with tablets - monitoring plan available and implemented
  • Data in private sector institutions of SAB / Biombo, including major hospitals (HNSM, HM, etc.) available in the RTM/DH IS2 platform no later than the 15th of each month;
  • Follow-up on the integration of complete Community Health Workers (CHW) monthly reports into DHIS2 before the 15th of each month;
  • Checking the quality of data in RTM/DHIS2, in collaboration with the database administrator, in accordance with WHO quality guidelines and tools with monthly reports of the quality assurance process of the data. RTM data;
  • Update of the PNLP integrated micro-plan with DHIS2 data for the current year, analysis of trends and alerts on risks relating to stock-outs of malaria control products;
  • Contribute to building the M&E capacities of sub-beneficiaries through the preparation, organization and facilitation of retraining/training sessions in RTM/DHIS2;
  • Participation in the realization of joint quarterly missions in the field in collaboration with INASA, DRS & PLNP + other partners on RTM / DHIS2, accompanied by the following consolidated reports:
  • Consolidation of recommendations for program monitoring (based on mission reports),
  • Preparation of the plan for monitoring the implementation of the said recommendations, together with the related performance reports.
  • Assist INASA in setting up data validation mechanisms
  • Participation in any other tasks of the monitoring and evaluation team as defined by the supervisor.
  • 3. Duties and Responsibilities
  • Under the overall supervision of the M&E specialist (Health and Social protection, UNDP) and the direct supervision of the DHIS2 data base administrator, the consultant will:
  • Provide support to implementation of the project’s M&E framework;
  • Prepare accurate and quality reports on the project implementation;
  • Review, provide inputs and update as necessary the M&E plan, indicators and tools;
  • Enter data into reporting systems and databases and prepare indicator reports for internal and external reporting and project management purposes;
  • Plan and participate in field visits;
  • Manage participants and meeting/ event arrangements;
  • Assist in documentation of lessons learned;
  • Assist the team in coordinating with partners and stakeholders;
  • Assist in relevant support tasks as required.


  • Work plan
  • Completeness, timeliness, and quality of data improved through the RTM/DHIS2
  • Validated data for the production of progress reports to the donor
  • The provision of data from the RTM/DHIS2 to the PNLP and UNDP.


Consultant Profile



Professional experience;

  • Able to manage conflicting deadlines and priorities;
  • Able to coordinate activities such as missions, special events, etc.
  • Able to assume full responsibility for activities, ensuring that mission objectives are met in a transparent and inclusive manner;
  • Set clear goals and performance standards; perform responsibilities as it should be; Self-analysis of performance problems; seeking appropriate guidance and support.

Resource management

  • Strong organizational skills;
  • Ability to work independently, produce high quality outputs;
  • Solid opinion, strategic thinking and ability to manage competing priorities;
  • Able to find creative solutions to daily problems, working in an ever-changing work environment.

Communication and advocacy

  • Strong ability to write clearly and convincingly, adapting style and content to different audiences and speaking clearly and convincingly;
  • Ability to produce high quality professional documents and products under pressure and to defend and negotiate difficult issues and positions for senior and official employees;
  • Strong ability to present at meetings with the ability to adapt to different audiences;
  • Strong analytical, research and writing skills with demonstrated ability to think strategically;
  • Strong clear and fast communication skills;

Strong interpersonal skills in negotiation and liaison.


University degree in computer engineering, data management, statistics or equivalent.

Required Skills and Experience


  •  Professional experience of at least five (2) years relevant professional experience in project management, monitoring and evaluation at the national or international level.
  • Experience in research methods, monitoring and evaluation tools, development of reports, development and analysis and elaboration of indicators and data collection, analysis and reporting is required.
  • Experience in the use of computers and office software package, including management of databases.
  • Proficiency in Portuguese, speaking and writing. Intermediary knowledge in French is required. The mastery of other languages ??(Crioulo and/or English) is an advantage;
  • Solid knowledge of the Guinean Health Information System is an advantage.


  • Fluency in Portuguese and Crioulo is necessary;
  • Intermediary knowledge in is French required;
  • Good knowledge in English is desirable.


Required documents:

  • A cover letter explaining why you are the most suitable candidate for this assignment;
  • A brief methodology on how you will approach and conduct the tasks, describing the tools and workplan proposed for this assignment. The methodology should be relevant to the Project objectives and aligned with the current Project Results Framework (attached to the Tor);
  • A financial proposal;
  • A personal CV including past experiences in similar projects and at least 3 professional references.


Lump sum contracts: The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.

Travel: All envisaged travel costs within country for field missions shall be borne by UNDP.

Evaluation: Individual consultants will be evaluated based on the following methodologies:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

  • Responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
  • Technical Criteria weight – 70 points;
  • Financial Criteria weight – 30 points.

Only candidates obtaining a minimum of 70 points would be considered for the Financial Evaluation.

Evaluation criteria:

  • Education background - 10 points;
  • Experience as defined in the ToR - 15 points;
  • Competences as defined in the ToR - 10 points;
  • Understating of the ToR - 15 points;
  • Methodology and overall approach - 30 points;
  • Overall quality of the proposal (comprehensiveness, structure, language and clarity) - 20 points.

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