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Support Consultants Hansard Fiji Parliament
|Location :||Suva, FIJI|
|Application Deadline :||18-Apr-22 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||25 April 2022 to 31 Dec 2022|
|Expected Duration of Assignment :||80 days|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP, with financial assistance from the Government of Australia, Japan, and New Zealand, has been supporting the Fiji Parliament since Fiji’s return to the parliamentary style of governance in 2014. The first and second phases of the Fiji Parliament Support Programme (FPSP) has been implemented from 2014 and completed as of December 2021. The main recommendations from the second phase terminal evaluation identified the need for continued engagement with the Fiji Parliament to strengthen and consolidate the democratic gains made by the country since 2014.
The third phase of the FPSP (FPSP-3) will be implemented from 2022 – 2024 and aims to engage more deeply on capacity development assistance, in alignment with the priorities expressed by the leadership of the Fiji Parliament. This assistance will target but not necessarily limit to; i) Increasing transparency on the work undertaken by Parliament and increasing engagement with Civil Society, ii) Strengthening effective legislative processes and scrutiny through capacity building of the Members of Parliament (MPs) and Parliament Secretariat Staff on key issues such as gender, financial regulations, budget processes and other pertinent development issues. ii) Increasing capacity of Committee Members as well as external actors from the Civil Society to scrutinize and the oversight of public policies and spending. Capacity development will also be offered to consolidate the partnership between Parliament and civil society, in order for the latter to bolster its capacity to contribute to the work of parliamentary committees as an active and constructive partner. FPSP will continue to support the institutionalization of good practices, including modernization of Parliament through digital transformation and improved business continuity. A change management process will also be supported within the institution to ensure the Parliament continues its positive trajectory and achieves its strategic objectives. The proposed timeframe for support is four years from January 2022 – December 2025. This allows for seamless support throughout the current and next Parliament terms.
Duties and Responsibilities
Scope of Work
Hansard is an edited verbatim record of what is said in Parliament during official debates held in Parliament Chambers. Hansard also includes records of voting on specific legislation and bills where a simple majority is required for the legislation to be adopted. It also written ministerial statements and verbal contributions made by MPs and the Speaker of Parliament.
Hansard reporters are tasked with the recording of discussions in the Parliamentary Chambers and then edited to remove repetitions and obvious mistakes but without taking away from the meaning. The report, once cleared by the Speaker, is published daily covering the preceding day and is followed by a bound final version. Before it is bound, the verbatim notes need to be indexed for easy reference purpose according to the names of the MPs, items of discussion on the Order paper, and the subject of debate.
The Hansard Team within Parliament of Fiji is currently undergoing a transition with the retirement of key and experienced staff. As such, there is a capacity gap that needs to be addressed in terms of providing the Editor of Debates with the capable and knowledgeable personnel who can assit the junior staff to quickly decipher the debates and accurately record for the timely compilation of the Hansard Report. Particular attention is required to the fact that the turnaround for producing the report is less than 24 hours. This is relevant to some sessions where the Hansard reports must in the subsequent sitting. Reporters therefore need to work through leisure hours to ensure that the report is completed before the start of the next business day.
Expected Outputs and Deliverables
The key outputs, divided over 80 working days, for the 2 Hansard Reporting Consultant, can be categorized into 3 distinct categories:
Similarly, the second consultant will work with the team responsible for the afternoon sessions and will be assessed for 20 reports over 20 working days.
*Parliament Sitting (4 Sittings * 5 days = 20 days)
** Committee Sittings 8 sessions * 5 days per Committee = 40 Daily reports from Committees.
Duration of the Work
Parliament of Fiji, Suva.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Required Skills and Experience
Educational Qualifications (Minimum):
Price Proposal and Schedule of Payments
Consultant must send a financial proposal based on…
Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.
Schedule of Payments
Evaluation Method and Criteria
Individual consultants will be evaluated based on the following methodology:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
Technical Criteria for Evaluation (Maximum 70 points)
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
If the proposed bid or cumulative assessment over past 12 months exceeds USD100K, shortlisted candidates shall be called for an interview which will be used to confirm and/or adjust the technical scores awarded based on documentation submitted.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications.
Incomplete proposals may not be considered.