Planning and Coordination Analyst

Advertised on behalf of :

Location : Nairobi, KENYA
Application Deadline :17-May-22 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-4
Languages Required :
Duration of Initial Contract :1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women East & Southern Africa Regional Office (ESARO) maintains a large presence in the Eastern and Southern Africa region, covering 22 countries, with country offices in 12 countries and a Programme Presence in Somalia.

Placing women’s rights at the center of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.  UN Women supports improved UN coordination and accountability mechanisms, and up-scaling of the quality of support provided to Member States in addressing national gender equality priorities. UN Women’s coordination work is supported at the regional level by its Regional Offices – working with the UN Development Group (UNDG) Regional Groups and the Regional Coordination Mechanisms. At the country level UN Women supports and works within UN Country Teams (UNCT).

UN Women has placed emphasis on improving its planning and results-based management as an organization. The Regional Offices support and provide guidance to UN Women Country and Programme Presence Offices in planning and results-based management.

Reporting to the Regional Planning and Coordination Specialist, the Planning and Coordination Analyst will provide support to the Regional Planning and Coordination Specialist in strategic planning, knowledge management, operations  , partnership building, coordination as well as advocacy and communication.

Duties and Responsibilities

Provide support to the Regional Planning and Coordination Specialist in strategic planning and partnership

  • Provide support towards the formulation of concept notes for UN Women's intervention areas; as well as the office’s strategic note;
  • Provide support to the Biannual and Strategic Note development processes (supporting the Regional Office and Country Office level process)  as well as program and project proposals sent for the Regional Level Project Approval Committee’s processing;
  • Follow up on required action/outstanding issues and report on outcome/ result. Alert the Strategic Planning and Coordination Specialist on critical issues to be addressed.

Provide technical support to the development of strategic partnerships efforts, coordination and Intergovernmental work

  • Provide support through monitoring of Strategic partnerships and related Memorandum of Understanding (MOU), Letter of Agreements (LOA), among others by way of keeping online tracking system
  • Prepare background documents and analysis for the Strategic Planning and Coordination Specialist to forge and implement strategic partnerships to increase outreach on UN Women’s work in the region;
  • Provide secretarial support the Regional Civil Society Advisory Group (R-CSAG) as well as the Regional Gender Working Group (RGWG) as necessary.
  • Provide logistical support to the Regional Gender Working Group bi-monthly (two months basis) meetings

Provide advocacy communication, knowledge management support to the Regional Office

  • Provide research related support on Regional and Country level achievements for publishing on online platforms such as the coordination community of practice monthly newsletter;
  • Provide logistical support for the regional level Generation Equality Forum advocacy campaigns as well as other global level events such as International Women’s Day, the 16 Days of Activism Against Gender Based Violence;
  • Provide logistical support for Africa pre-Commission on Status of Women annual event

Facilitate knowledge building and sharing

  • Provide support to the development and dissemination of good practices and lessons learned; ensure incorporation into programme planning;
  • Provide logistical support towards the annual staff retreat and all quarterly review and planning meetings of ESARO

Support other operations related activities as may be needed and requested by Supervisor

Key Performance Indicators

  • Timely and quality contributions to the CO’s coordination efforts
  • Quality inputs and technical support provided to UN agencies
  • Quality inputs to planning processes and reports, and quality support to the Country Representative
  • Increased awareness of UN Women’s work
  • Increased resources mobilized and interest in GEWE among partners and donors


Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Good knowledge of gender equity and women’s empowerment issues
  • Good knowledge of UN system and understanding of inter-agency coordination processes
  • Good knowledge of results based programme planning and management
  • Ability to promote and monitor inclusion of gender-specific objectives, indicators, targets and activities in the UN agencies programmes
  • Good analytical skills
  • Ability to provide advice and support.

Required Skills and Experience

Education and certification:

  • A bachelor’s degree in international development, public administration, public policy, or other relevant social science field is required;
  • A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.


  • At least 6 years of progressively responsible experience working with inter-agency coordination and strategic programme planning processes; 
  • Experience in the development, planning, implementation, monitoring and reporting of programmes;
  • Experience working in gender equality and women’s rights at the international level is an asset;
  • Experience working in developing countries within the UN system, Agencies, Funds or Programs is an asset.

Language requirements:

  • Fluency in English is required;
  • Knowledge of the other UN official working language is an asset.


At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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