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UN House Assistant
|Location :||Brussels, BELGIUM|
|Application Deadline :||26-May-22 (Midnight New York, USA)|
|Type of Contract :||NPSA (Regular)|
|Post Level :||NPSA-5|
|Languages Required :||English French|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||1 year (renewable)|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The UN House in Brussels is administered by UNDP and is at present comprised of 14 UN Agencies, Funds and Programmes dedicated to maintaining, nurturing and developing the partnership between the UN, the European Union institutions, the Belgian government and other partners.
Working in close collaboration with the UN House Management Committee (UNHMC) (including as necessary, with the Operations/Administrative personnel of the UN House agencies), the UN House Assistant provides support to the UN House agencies by ensuring that quality service is provided and sustained to i) maintain a high standard of shared common utility services and ii) provide a comfortable and safe working environment.
With excellent communications skills, the UN House Receptionist must be self-motivated, with the capacity to take initiatives. S/he should display a client-, quality- and results-oriented approach whilst promoting the values of the United Nations.
Duties and Responsibilities
Committed to the judicious and transparent use of UN resources, the UN House Assistant will carry out the following tasks in consistency with the UNDP corporate rules, regulations and policies:
Planning and implementation of common service activities:
Invoice Management for common services
Under the guidance and direct supervision of the Chair of the UNHMC, the UN House Assistant will ensure the effective delivery of premises maintenance and administrative services, facilitate the efficient running and maintenance of the said services, guarantee satisfactory performance of any outsourced common services providers, and the accurate billing and charging of shared costs across UN House Agencies.
As designated Common Premises Focal Point, the UN House Assistant will report to and support the UNDP Deputy Director as Chair of the UNHMC and the UNHMC in the daily administration of the UN House.
Whilst performing the duties, s/he will work in close collaboration with the Operational/Administrative units of the UN House and with UNDSS Belgium.
Desired additional skills and competencies
Required Skills and Experience
Minimum education requirements
Minimum years of relevant work experience
The following documents shall be required from the applicants
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.