UN Women: Programme Specialist - Programme Support



Advertised on behalf of :

Location : New York, UNITED STATES OF AMERICA
Application Deadline :06-Jun-22 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-3
Languages Required :
English  
Duration of Initial Contract :1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Programme Support Management Unit (PSMU) is established to provide corporate advisory services and direct support for project and programme development and implementation including Policy, Programme and Intergovernmental Division (PPID). PSMU guides the Policy, Programme and Intergovernmental Division, Regions and Countries in following best practices to ensure that all projects and programmes maintain a level of standardization, planning, share knowledge, and work collectively towards UN Women' s strategic goals.

PSMU offers the Regional Offices (ROs) and Country Offices (COs) a range of services, trainings and toolkits that increase their operational capacity to deliver programmes on time, on scope and on budget. It also supports the implementation of global project managed by HQs.

Under the overall guidance of the Chief of PSMU and direct supervision of the Manager - Programme Support, the Programme Specialist - Programme Support will play a proactive role in the promotion of programmatic oversight and programme and project implementation, and monitoring the implementation of certain programmes or projects.


Duties and Responsibilities

1.   Programme implementation strategies

  • Promote quality assurance for management of programme implementation to ensure smooth workflow and processes for results-based management.
  • Analyze and monitor programme and project implementation to ensure adherence to implementation rates and utilization of resources to meet agreed upon targets and results, and keep supervisor informed.
  • Monitor programme and project implementation exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions Analyze and align programme budgets with logical framework matrices and work plans in support to results based budgeting and appropriate cost recovery.
  • Support Manager PSU in following up of programme and project audit recommendations and ensure tracking system is set up to monitor status of actions taken to improve management and business practices in overall delivery (implementation).

2.   Provide technical support in Programme and Project Financial Resources Management

  • Support proper planning and expenditure tracking of financial resources, including extra-budgetary income in accordance with UN Women rules and regulations.
  • Maintain the budgets monitoring system, control of budgetary status versus authorized spending limits and budgets delivery levels.
  • In consultation with the UN Women Finance Section, monitor the year end and monthly accounts closure and reconciliation of relevant general ledger accounts.
  • Exercise the Finance user role in Atlas.
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Monitor the Accounts Receivables for UN Women projects and programmes and follow up with partners on contributions, to ensure timely, accurate identification and recording of receipts for income application.
  • Coordinate and facilitate timely execution of requests for programming actions and agreements with Regional Offices and Country Offices
  • Provide reports on programme expenditures, budget performance and delivery targets set by the team.
  • Monitor and analyze financial situation on the portfolios and programmes to ensure adherence to delivery rates and utilization of resources to meet agreed upon targets and results.

3.   Provide management and operational and Corporate Programme Implementation Oversight Mechanisms support

  • Provide support to the Global Quarterly Business Review (QBR) mechanism data, information, and analysis on programmatic areas
  • Provide support to the Regional Quarterly Business Review (QBR) mechanisms, data, information, analysis.
  • Provide support to the oversight and monitoring of Policy Programme and Intergovernmental Division (PPID) key performance indicators, leading analysis, and preparing reports for the Policy Programme and Intergovernmental Division (PPID) Directorate and Leadership Team.
  • Provide targeted support and services in support of the programmatic QBR areas.
  • Systemic monitoring and quarterly programme and project implementation analysis to support the oversight of specific key donor portfolios.
  • Provide programme and project implementation advisory services when required.
  • Ensure effective information flow, communication and coordination across the office, between programmes, projects and operations, and with other UN Women offices and units.
  • Undertake review and clearances for PPID including but not limited to post establishment requests, issuance of delegation of delegation of authority from field and HQ and other programme actions for PPID Director clearance that fall under the Delegation of Authority of the Director, Policy, Programme and Intergovernmental Division (PPID) and the Assistant Secretary General (ASG)/Deputy Executive Director (DED) for Policy, Programme, Civil Society and Intergovernmental Support.

4.   Provide knowledge management support

  • Manage the process of identifying and synthesizing best practices and lessons learned that are directly linked to the implementation of the selected programme and contribute to their global dissemination.
  • Support capacity building efforts on programme and project implementation, including partner management.

Key Performance Indicators

  • Quality creation of effective implementation of programmes/ projects which capture the strategic priorities of UN Women;
  • Timely sharing of pertinent information, inputs and analysis with the Chief for timely action and follow-up by the Directors of Policy Programme and Intergovernmental Division;
  • Effective coordination of stakeholders to ensure priorities are achieved;
  • Timely and quality training session on programme management;
  • Timely and quality development of speeches and presentation materials;
  • Timely and quality input to meetings and strategic discussions.

 


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Values and Competencies Framework:   https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf 

Functional Competencies

  • Ability to lead strategic planning, results-based management and reporting.
  • Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/attitudinal change.
  • Ability to build strong relationships with clients; focuses on impact on results for the clients and responds positively to feedback.
  • Ability to manage complexities.


Required Skills and Experience

Education and certification:

  • Master’s degree or equivalent in Business Administration, Social Sciences, International Relations, Political/Development Studies, or other relevant discipline is required
  • A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • PRINCE2® Practitioner and/or Project Management Professional (PMP®), and Managing Successful Programmes (MSP®) Practitioner certification is an asset.

Experience:

  • At least 5 years of progressively responsible experience in project and programme development, strategic planning, coordination support or change management is required;
  • Proven track record of drafting and advising on high quality proposals, reports, strategic notes and related documents for senior officials;
  • International development experience preferably focused on, or strongly involving in project management and gender equality at national, regional and/or international levels;
  • Technical expertise in all aspects of project management including; planning, financial management, budget management, risk management, communications and stakeholder engagement;
  • Experience in an international organization is required;
  • Experience with dealing with bilateral and multilateral funding sources is desired;
  • Prior experience in the UN System is an asset.

Language Requirements:

  • Fluency in English is required;
  • Working knowledge of another official UN language is an asset;

 

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-P11-Personal-History-Form.doc. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)


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