DEADLINE EXTENDED - UNFPA - Administrative Assistant

Location : Skopje, Republic of North Macedonia
Application Deadline :05-Jun-22 (Midnight New York, USA)
Additional Category :HIV, Health and Development
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Expected Duration of Assignment :One year (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The Administrative Assistant position is located in the UNFPA North Macedonia Country Office. Under the direct guidance and supervision of the Admin/Finance Associate, the Administrative Assistant supports the implementation of the UNFPA Country Programme in North Macedonia. The Administrative Assistant is a part of a team, which provides integrated programme and operational support within a system strengthening approach fundamental to UNFPA’s overall strategy. The Administrative Assistant provides financial, administrative and logistical support to the programme and operations team in the implementation of the Country Programme Document 2021 - 2025.

How you can make a difference:

UNFPA is the leading UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

You will be part of the team of the Country Office in North Macedonia and will provide continuous financial and administrative support in the implementation of the Country Program priorities.  You will play an instrumental role in supporting the management and coordination of the planned activities. You will apply the existing systems and procedures in order to ensure achieving the goals.

Duties and Responsibilities

  • Supporting the implementation of the programme and project workplans and budgets, and providing support in their revisions, executing the financial transactions in accordance with UNFPA financial rules. 
  • Supporting the preparation and following up on the funding requests and reports by implementing partners.
  •  Supporting the Admin/Finance Associate and the program team in developing project proposals, annual plans and reports.
  • Support the operational activities for the UN Country Team and its working groups.
  • Provide logistical, travel, administrative and financial support, and follow-up on ongoing projects and events.
  • Supporting the organizing of the local procurement and distribution logistics for goods and services.
  • Maintaining regular communication with the local vendors, delivery of goods by vendors and submission of invoices and related documents.
  • Maintaining the office archiving system, including the digital files.
  • Assisting the Admin/Finance Associate in implementation of all operational procedures necessary for smooth implementation of the activities.
  • Providing support for other activities as requested by the Country Office team.



  • Exemplifying integrity,
  • Demonstrating commitment to UNFPA and the UN system,
  • Embracing cultural diversity,
  • Embracing change

Functional Competencies:

  • Providing logistical support
  • Managing data
  • Managing information and workflows
  • Managing documents, correspondence and reports
  • Planning, organizing and multitasking
  • Supporting financial data analysis

Core Competencies:

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact

Required Skills and Experience


Completed secondary level education required. First level university degree is desirable.

Knowledge and Experience:

  • Five years of previous in professional experience in programme/ project administration and/or management;
  • Three years of experience in financial management, with knowledge of programme or project finance;
  • Strong interpersonal and organisational skills;
  • Computer literacy, including Microsoft Office programmes;
  • Experience in using corporate programme & financial management software (e.g.  Atlas/PeopleSoft, other EPR and / or G Suite is an asset);  
  • Experience with international organizations (UN, development agencies, international NGOs or other), particularly in areas relevant for UNFPA mandate will be considered an asset


Language proficiency in both written and oral English and Macedonian. Knowledge of other local languages shall be considered an asset.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.


UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline

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