Procurement/Contracts Analyst


Location : Copenhagen, DENMARK
Application Deadline :10-Jun-22 (Midnight New York, USA)
Type of Contract :IPSA (Regular)
Post Level :IPSA-9
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
13-Jun-2022
Duration of Initial Contract :12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Instructions to Applicants: Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as  reports, presentations, publications, campaigns or other materials.

Background Information

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policies and guidance to support the results of UNDP's Strategic Plan. BPPS's staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP's Crisis Bureau (CB) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP's development programmes. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working. BPPS supports UNDP and partners to be more innovative, knowledge and data-driven including in its programme support efforts.

 

The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. As affirmed in the Political Declaration of the 2019 High-Level Meeting on Universal Health Coverage (UHC), the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, the Vaccine Alliance (Gavi) and others are critical partners for delivering on the health-related goals of the 2030 Agenda. Stronger Collaboration, Better Health: Global Action Plan for Healthy Lives and Well-being for All outlines how a dozen multilateral health, development and humanitarian agencies, including UNDP, the Global Fund, Gavi and others will collaborate to be more efficient and effective in supporting countries to deliver UHC and achieve the health-related SDG targets.

 

UNDP’s partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund), in line with UNDP’s HIV, Health and Development Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind. 

 

As a long-standing partner of the Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP’s provision of the integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach in supporting countries with significant national capacity constraints to manage large-scale health programmes. By providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management, UNDP is able to deliver results whilst sustainably transitioning to national entities. UNDP’s track record as PR over the last 15 years and capacity to deliver in challenging operating environments has been critical for strengthening its positioning as a health implementation support partner

 

Based on demand from Country Offices, and building on the relationships, expertise, systems and partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (GFHIST) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Solar for Health.

 


Duties and Responsibilities

Under the supervision of the Procurement Specialist (Copenhagen), and in close collaboration with the GF-HIST the Procurement/Contracts Analyst will undertake the following tasks:

 

Supports the development and maintenance of procurement architecture to efficiently and cost-effectively meet UNDP’s needs for the procurement of quality health products:

  • Ensures compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; supports implementation of a client-oriented procurement management system;
  • Supports the development and establishment of various Long-Term Agreements (LTAs), in line with UNDP Quality Assurance for health products  and Procurement policies and UNDP rules and regulations;
  • Conducts market research and trend analysis to support the development of tailored procurement strategies for new procurement processes;
  • Supports maintaining the procurement architecture in place through Service Level Agreements (SLAs) with other partners and LTAs with manufacturers/suppliers;
  • Supports long-term procurement planning to inform decision making leading to most cost-effective means of procurement;
  • Consolidates demands and shares forecasts with suppliers based on Country Offices Health Procurement Plans;
  • Evaluates on a regular basis the prices and delivery times obtained through the procurement architecture in comparison to other procurement partners to further inform the evolution of the UNDP procurement architecture; and
  • Regularly liaises with partners and UNDP units (e.g. Office of Information Management and Technology) to harmonize the tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).

 

Supports procurement service delivery to Country Offices through procurement arrangements with partners for health products, more particularly pharmaceuticals:

  • Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support;
  • Conducts procurement processes in response to specific needs and transmits Cost Estimates to Requisitioning Units;
  • Supports the development and implementation of Key Performance Indicators to monitor the performance of suppliers under the established Long Term Agreements and provide regular consolidated reports;
  • Conducts quarterly meetings with suppliers and liaises with procurement service partners to ensure timely and effective delivery of required goods and services;
  • Supports the identification and mitigation of procurement and delivery related risks;
  • Guides Country Offices on utilization of procurement architecture and facilitates the communication with procurement services partners on complex and/or urgent cases;
  • Provides support and guidance to Country Offices on the development and implementation of procurement strategies for complex cases;
  • Supports the mapping of procurement business processes and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement, and proposes controls for the workflows;
  • Provides support to Country Offices implementing health infrastructure works procurement.

 

Supports the elaboration of innovative procurement strategies to respond to new demands/opportunities:

  • Compiles and analyses historical data for forecasting of health products including pharmaceuticals;
  • Manages internal and external data requests relating to health products’ supply and pharmaceuticals;
  • Acts as a GFHIST focal point to ensure correctness and timely submission of insurance declarations;
  • Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and other bureaus); and
  • Participates in meetings with suppliers/other procurement partners.

 

Knowledge Sharing on procurement services for health products to UNDP Country Offices and HIV, Health and Development Group:

  • Ensures systematic knowledge sharing on health procurement with Country Offices by assisting in the organization of training workshops and knowledge tools;
  • Supports identification and implementation of sustainability practices in health procurement and communication of results among internal and external stakeholders;
  • Assists in the development and introduction of health procurement analytical tools and approaches;
  • Supports in the preparation and communication of results;

Any other activity assigned by the Procurement Specialist (Copenhagen).

 

Institutional Arrangement:

The Procurement / Contract Analyst will report to the Procurement Specialist (Copenhagen).

Travel: 

The Contractor may also be expected to undertake duty travel associated with performing the functions.

 


Competencies

Core competencies

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:

LEVEL 2: Facilitates conversations to bridge differences, considers in decision making

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

Thematic Area

Name

Definition

Business Direction and Strategy

Negotiation and Influence

Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations

Business Development

Knowledge Generation

Ability to animate individuals and communities of contributors to participate and share, particularly external

Business Management

Risk Management

Ability to identify and organize action around mitigating and proactively managing risk.

Procurement

Data Analysis

Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making

Procurement

Supplier / Relationship Management

Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement Management

The ability to acquire goods, services or works from an outside external source

Procurement Management

Health

HIV

Ability to engage with national disease programmes in support of development and national strategies/plans

 


Required Skills and Experience

Min. Academic Education

Master’s Degree in business administration, Public Administration, Finance, Economics, or other related fields.

Min. years of relevant Work experience

  • A minimum of two years of relevant experience at the international level in the procurement of health products.

Required  skills and competencies

  • Experience in planning, developing and managing long term agreements for health products.
  • Experience in engaging with suppliers of health products. 
  • Knowledge of UNDP or UN procurement policies and procedures.

 

Desired skills and competencies

  • Experience in developing countries is an asset.
  • Familiarity of Global Fund procurement policies and procedures is an asset.
  • Knowledge and understanding of global pharmaceutical and health products markets is an asset.
  • Familiarity with ERP systems (e.g., Atlas) is an asset.
  • Demonstrated experience in development of training, guidance materials, tools is an asset.
  • Demonstrated experience in the development of standard operating procedures for procurement processes is an asset.  
  • A second UN language is an asset.

Required Language(s) (at working level)

Fluency in English, both written and oral.

 

Professional Certificates

Completion of relevant training, academic and/or professional certification in procurement is an asset.



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