Senior Consultant (Procurement)


Location : Dehradun, Uttarakhand, INDIA
Application Deadline :03-Jun-22 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Duration of Initial Contract :12 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNDP strives to have a workforce, which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.

Background

The UN General Assembly, and all its 193-member countries, in September 2015 adopted a global development vision entitled Transforming Our World: The 2030 Agenda for Sustainable Development. This 2030 Agenda was designed as a plan of action for people, planet and prosperity. It lays out 17 new Sustainable Development Goals (SDGs) and 169 targets, to stimulate global action over the next 15 years on issues critical to humanity and the planet. India committed to these SDGs at the September 2015 UN Summit and the SDGs officially came into force on 1 January 2016. The Government of India has actively engaged in nationalizing the SDGs from early 2016. NITI Aayog, the National Institution for Transforming India, has been entrusted with the responsibility of coordinating the efforts on SDGs with ministries and states, indicative of “whole of government” approach. The NITI Aayog has prepared an Action Agenda (3 Years) and is preparing medium term perspective plan (7 years) and long term (15 years) goals for the country through a 15-year vision document for a period up to 2030, which will be co-terminus with sustainable development goals. The Ministry of Statistics and Programme Implementation (MoSPI) has prepared a Draft National Monitoring Framework consisting of 306 Indicators. At National level a High-Level Steering Committee has been constituted for refining the indicators which will emerge as backbone on the development interventions of the country.

The UNDP India Country Programme Document CPD (2018-2022) signed with the Government of India (GoI) aims at transformative change and development impact at scale. In line with this, UNDP has initiated active support to many state governments in mainstreaming SDG’s within their schemes and programmes as a part of an UN system wide to SDG roll out for visioning and planning in India. In view of India’s commitment to the 2030 Agenda, Uttarakhand too has set ambitious targets for itself for achieving the SDGs within the state and has already formulation its SDG Vison 2030 document.

In Uttarakhand, of 6.2 million people in the age group 15–59 years in 2010, 3.2 million participate in the labor force (51 percent labor force participation rate—75 percent for male, 28 percent for female), and 16 percent of the total labor force is in wage employment. This is one of the unique characteristics of workers in Uttarakhand,

which has also contributed to the fast-economic growth of the state, that is high mobility. The working-age population is more likely to migrate both intrastate and interstate. 1However, the overall job growth in the state has been negative since 2005. Moreover, the share of workers with salaried jobs remains quite low. The nonfarm sectors of Uttarakhand’s economy are not creating enough jobs to absorb the growing size of its population that is not in school. This is especially so for the state’s women, whose participation in the labor force has been declining since 1994.

Therefore, the development of the skills and training sector in terms of access, quality, and relevance is one of the country’s top priorities and the Government of Uttarakhand (GoUK) is equally committed to these goals.

Uttarakhand Policy for Skill Development, Employment & Entrepreneurship 2017

The draft policy recognizes the need of scaling efforts for skill development and entrepreneurship across the State and provides the framework for skill development activities in the state for Increasing e the employability of workers, the competitiveness of enterprise, and lead to less than 4% unemployment rate. The policy envisages the creation of an integrated institutional mechanism with the Uttarakhand Skill Development Mission as the Nodal agency for skill development and Employment activities- as single window for the stakeholders for skill development, employment activities, , with a Skill Development, Employment and Entrepreneurship cell in other State Government departments.

The Uttarakhand Workforce Development Project (UKWDP)

To improve the quality and relevance of training at priority Industrial Training Institutes (ITIs) and to increase the number of labor-market-relevant workers through short-term training in Uttarakhand, a project has been signed with World Bank on Uttarakhand Workforce Development. The Country Partnership Strategy of World Bank Group, India expresses that it will contribute to the 12th Five Year Plan target of providing skills training to 400 million workers by 2022. The project will contribute to these objectives by supporting Uttarakhand to strengthen the delivery of skills and training programs to produce higher-quality workers with relevant market skills and increasing access. This state-level skills development project would also play a strategic role in the World Bank’s engagement in the skills agenda at the national level. An in-depth experience and lessons from Uttarakhand would inform the national-level engagement and could also provide a demonstration effect. There would be close linkages and synergies between the proposed project and the national-level engagements.

The Uttarakhand Workforce Development Project (UKWDP) has the following three components. Components 1 and 2 use a Result-based Financing (RBF) approach using Disbursement-linked Indicators (DLIs), and Component 3 uses traditional expenditure-based financing.

  • Component 1: Improving the Quality and Relevance of ITI Training
  • Component 2: Increasing the number of Skilled Workers through Short-term Training
  • Component 3: Policy and Institutional Development and Project Management.

UNDP as a technical support agency:

UNDP will provide support to the Department of Skill Development and Employment (DSDE) and Uttarakhand Workforce Development Project (UKWDP) in hiring of team of

professionals and provide capacity building support through trainings, workshops, exposure visits and Knowledge Management along with documentation of best practices. In context of above, UNDP is looking to hire a Senior Consultant (Procurement) to support the State Project Implementation Unit of UKWDP /Department of Skill Development and Employment in implementation of the project. The Senior Consultant (Procurement) would be placed with the SPIU of UKWDP, DSDE, Uttarakhand.


Duties and Responsibilities

As part of the Project Management Team the Consultant will be hired by UNDP for World Bank and will support the existing Human Resource – State Project Implementation Unit (SPIU) for the Uttarakhand Workforce Development Project under this role. The consultant will:

  • Ensuring full knowledge and systematic application, including by key staff officials, of the World Bank's procurement and consultancy guidelines.
  • Preparing documentation required for the procurement of Goods, consulting and non- consulting services, including assisting the SPIU in drafting and issuing bidding documents (Terms of Reference, Request for Expressions of Interest, Requests for Proposals, bidding documents), specifications, cost estimates, work schedules evaluation criteria;
  • Assist in preparing and updating the project procurement plan at regular intervals.
  • Managing the procurement of Goods and consultancies required for state level activities under the project.
  • Executing NCBs.
  • Providing relevant information and suggesting possible solutions on any procurement related issue.
  • Building procurement and contract management capacity building of SPIU staff.
  • Acting as a support and reference person for all project-related procurement tasks.
  • Submitting quarterly procurement progress reports to the SPIU Director.
  • Acting as first line for dealing with enquiries and complaints referred to the SPIU.
  • Preparing monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;
  • The Consultant shall report to the Secretary DSDE/Project Director/ Joint Project Officer/Deputy Project Officer on regular basis.

The candidates will be hired as individual consultants and the monthly remunerations towards hired candidates will be made based upon the submission of monthly progress record/performance sheet duly endorsed by the reporting officer of DSDE (SPIU).

Deliverables & Payment Schedules:

Payment %

Deliverable target dates

  • Submit monthly procurement report with procurement plan for all activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

 

8%

 

Month 1

  • Prepare 5 documentation required for the procurement of Goods, consulting and non-consulting services, including assisting the SPIU in drafting and issuing bidding documents (Terms of Reference, Request for Expressions of Interest, Requests for Proposals, bidding documents), specifications, cost estimates, work schedules evaluation criteria;
  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Report to the Secretary DSDE/Project Director/ Joint Project Officer/Deputy Project Officer on regular basis and share progress

8%

Month 2

  • Manage procurement of goods and consultancies required for state level activities under the project
  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

9%

Month 3

  • Execute NCBs.
  • Submit quarterly procurement progress reports to the SPIU Director.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

8%

Month 4

  • Build capacities of  SPIU staff on procurement and contract management
  • Submit quarterly procurement progress reports to the SPIU Director
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

8%

Month 5

  • Prepare 5 documentation required for the procurement of Goods, consulting and non-consulting services, including assisting the SPIU in drafting and issuing bidding documents (Terms of Reference, Request for Expressions of Interest, Requests for Proposals, bidding documents), specifications, cost estimates, work schedules evaluation criteria;
  • Submit quarterly procurement progress reports to the SPIU Director.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

9%

Month 6

  • Assist in preparing and updating the project procurement plan at regular intervals.
  • Submission of Monthly Procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

8%

 Month 7

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Act as a support and reference person for all project-related procurement tasks
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

8%

Month 8

  • Submit yearly procurement progress reports to the SPIU Director.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

9%

Month 9

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank
  • Share progress update with all government stakeholders

8%

Month 10

  • Submit monthly procurement report with procurement plan for all the procurement activities under the Uttarakhand Workforce Development Project.
  • Providing relevant information and suggesting possible solutions on any procurement related issue.

8%

Month 11

  • Submit quarterly procurement progress reports to the SPIU Director
  • Prepare a monthly progress reports of procurement activities, project account and regular progress reports in acceptable format to the World Bank;

9%

Month 12


Competencies

  • Knowledge related to Public Procurement Systems
  • Exposure to Central or State government’s work / externally aided projects
  • Good communication, interpersonal and presentation skills, with an ability to work in a multi- cultural environment.
  • Establish, build and sustain effective relationships, partnerships and alliances, advocate effectively and communicate sensitively
  • Identifies problems and propose solutions
  • Demonstrates extremely strong influencing and facilitation skills.
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Actively works towards continuing personal learning and development in the subject area of the project, acts on learning plan and applies newly acquired skills.
  • Strong Oral and Communication skills.
  • Strong analytical, assessment
  • Ability to apply conceptual models in support of implementation of the various activities assigned by the SPIU/DSDE, Uttarakhand
  • Good knowledge of the results-based management of the activities/initiatives;
  • Good working Knowledge of computers, MS Office, ICT Tools;
  • Ability to lead implementation of initiatives
  • Ability to build and sustain effective partnerships with Government Agencies, academic institutions, training agencies etc.
  • Demonstrated openness to change and ability to manage complex situations
  • Good team player with strong ability to work in teams and with people with no direct reporting relationships
  • Compassionate for the poor and willing to look at issues from their lens
  • Honest, fair and objective in work
  • A Self-starter and a target-oriented person
  • Prior exposure of implementation of government programmes

Core Competencies:

  • Promotes and enforces ethics and integrity and creates precedence in good practice
  • Demonstrates corporate knowledge and sound judgment
  • Self-development, ability to take initiative, adopt a corporate approach to complex situations
  • Creates and promotes an enabling environment for open communication


Required Skills and Experience

Educational Qualifications:

B.Tech and MBA with at least 10 years of relevant working experience. Additional relevant qualification(s)/experience /assignments would be an advantage and will be given added  weightage.

Experience:

  • Must be conversant with procurement practices /systems existing in India at sub-national level.
  • Must have in-depth knowledge and understanding of public procurement and contract management related principles and procedures.
  • A strong track record in advising governments in reforming national public procurement systems
  • Knowledge on rules, regulations, policies, procedures, institutional structures, performance measurement, professional and career development, and good practices of national and international public procurement systems
  • Expertise and experience in a) service delivery, particularly public procurement, public financial management auditing and anti-corruption; and b) institutional development for stakeholders’ involvement and coalition-building for reforms.
  • Experience of using innovative technologies for delivery of training
  • Proven experience of leading professional staff and builds their initiative and enables them to function as members of efficient and effective teams
  • Developed and managed partnerships with academic institutions, training agencies for implementation of workforce development at various levels
  • Relevant professional experience in the field of institutional development, capacity building , project design, project monitoring, research, reporting and documentation.
  • Understanding of Human Resource issues.
  • Good communication, interpersonal and presentation skills, with an ability to work in a multi- cultural environment
  • Previous work experience with government agencies is desirable.

Language Requirements: Fluency in written and oral English and Hindi.

Official Travel:All official travel must be authorized and certified in advance .Candidates will be entitled to get TA/DA as per government rules from SPU/DSDE and in case of official journey outside the state, prior approval of disaster management cell shall be required.

Schedule of Payments

Consolidated annual consultancy fee (Remunerative) of Rs 1,800,000 (@1,50,000 per month)payable in equal monthly instalments, upon submission of monthly progress report certified by the reporting officer.

Institutional Arrangement

  • Contact will be administered by UNDP on behalf of the state government of Uttarakhand.
  • The Senior Consultant would report to Director, Uttarakhand work force development project, Government of Uttarakhand;
  • All the logistic support related official travel will be borne by the Government of Uttarakhand as per their prevailing rules.

Documentation Required

Personal CV indicating all past experiences from similar projects, as well as the contact details(email and telephone number) of the candidate and at least 3 professional references.

Evaluation Method and criteria

Step 1: Short listing would be done based on the following criteria

  • Educational Qualification - 30 Marks;
  • Relevant Experience - 40 Marks;

Step 2: Personal Interviews (Face to Face/ Skype)

  • Suitability for the assignment - 30 Marks;

Only shortlisted candidates will be called for an interview. The interviews will be conducted based on the competencies (skills) required as per the ToR. Final selection will be done on the basis of merit/marks secured in interview process.

If face-to-face interviews are conducted, travel costs will be borne by the shortlisted candidate.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence



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