Background

UNDP internship programme offers an outstanding graduate-level student the opportunity to acquire direct exposure to UNDP's work with the objective of deepening his/her knowledge and understanding of UNDP’s goals, principles, and activities. It is designed to complement development-oriented studies with practical experience in various professional areas.

UNDP activities are based on the premise of embracing diversity and inclusion. This premise is fundamental for the professional enrichment of young people in general, as well as for the UNDP work environment itself. In line with the Agenda 2030 and its pledge of “leaving no one behind”, this internship program aims to provide training and an immersive professional experience for underrepresented people in the United Nation system, such as young women, people with disabilities, people from underprivileged backgrounds, such as low-income families, LGBTI people, people living with HIV, among other groups.

UNDP is committed to promoting diversity in its workforce, in terms of gender, race, age, ethnicity, sexual orientation, gender identity, nationality and culture. All information presented in the applications will be treated with the utmost confidentiality.

In Angola, UNDP plays the Principal Recipient role for the Global Fund (GF) NMF3 Grant. In addition, and as part of the Government counterpart financing, UNDP manages the Government funding for HIV health products, as a complement to the GF funding, over the same period. The UNDP Angola GF Project Management Unit (PMU) carries out the Procurement and Supply Management (PSM) function for both sources of funding, based on the Annual HIV, TB, Malaria and Covid Quantification Reports and Plans to support Benguela and Cuanza Sul. The PMU also conducts non-health procurement activities for goods and services required for the implementation of the GF grant.

The PMU’s PSM portfolio will carry out large GF and Government-funded health procurement processes. At the same time, the PMU will submit its Year 1 PUDR and support INLS during the audit of GF grants to Angola by the GF Office of the Inspector General. Within such a context, additional support needs in relation to its PSM function have been identified by the PMU’s Management.

Duties and Responsibilities

1.) Support the execution of health procurement processes:

•  Support customs clearance processes in liaison with the PSM Assistant;
•  Support on verification of quantity and quality on arrival of goods at port and airport;
•  Support the reception of health products at the Luanda warehouse; ensure that Delivery Notes Reception Reports are issued and are on file;
•  Support the administrative processes related to the quality control of health products;
•  Organize the archiving of health procurement documentation.

2.) Support the execution of non-health procurement processes:

• Organize the archiving of supporting documents related to Individual Contracts (IC) under the current and past Grants;
• Help document selection processes for providers of goods and services;
• Provide procurement support for events organized by the PMU (meetings and workshops); request and compare quotations for goods and services.

3.) Support the PMU on Logistics and Operations at central level:

• Obtain exemptions and letter of exclusivity from the National Regulatory Authority of Medicines (ARMED):
•  Submit all shipping docs to the Custom clearance agent to proceed with the clearance process;
• Follow up to obtain pending clearance documents (CNCA, BL, DU License, etc...);
• Ensure communication between UNDP, Custom Clearance agent and some local freight forwarders; 

4.) Support PSM to track payments of invoices: 

• Track all payments of custom clearance invoices;
• Track payments of all non-health procurements and local health procurements.

Supervisory/Managerial Responsibilities:

• The Senior PSM Specialist will lead, coordinate and supervise the intern’s activities.

Competencies

Required Skills and Experience

Education:

Enrolled student of a degree programme or completed 4 years of full-time studies at a university in the field of Pharmacy or sciences related on Logistics and Operations or supply chain.

Experience:

No experience required.

Language:
Fluency in Portuguese and good working knowledge of English is required.

Eligibility for internships in UNDP:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
• Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
• Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.

Remuneration:

• Interns receive a monthly stipend paid in local currency.
• Interns are not financially remunerated by UNDP.