Background

NOTE

Application procedure:

• Application with a CV must be submitted online via this website. Please click on “Apply Now” Tab and complete required fields and upload CV. Please note that website accepts only one document therefore, if you would like to upload more than one document, please make sure to combine it into a single one.
• Financial offer in a form of completed and Signed Offeror’s Letter to UNDP Confirming Interest and availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 106933.

Due to a long period of neglect and under-investment during and after the war in Bosnia and Herzegovina (1992-1995), public infrastructure, buildings, in the country are now in a dire state and in urgent need of upgrade and modernization. In its Nationally Determined Contribution (NDC) under the Paris Agreement, BiH explicitly recognizes the potential of public sector buildings for GHG emission reduction and emphasizes that to increase emission reduction amount and develop a sustainable system for public building renovation, international financial support is required. 

Detailed energy audits conducted in public facilities by UNDP confirm that average energy use in a building can be reduced cost-efficiently by about 60%, assuming a given comfort level in the building (e.g. 20°C) before and after retrofitting.

In addition to energy efficiency, significant potential for GHG emissions reduction lies in fuel switch measures: over 80% of public sector buildings are currently using fossil fuels (coal, light fuel oil (LFO), natural gas) or district heating systems, which are also predominantly coal-based.

In order to improve energy efficiency of public buildings, switch fuel or apply other EE measures, the Project Scaling-up Investments in Low-Carbon Public Buildings (LCPB) plans to scale-up investment in low-carbon public buildings via public procurement of goods, works and services. These procurement processes will be conducted by four Project Responsible Parties[1] (RPs).

The RPs will conduct procurement procedures and as a result of the procurement processes contracting companies will be selected and hired for execution of  necesary retrofitting works. 

It is expected the RPs will engage companies (contractors) for implementation of heating system installation and/or switch-fuel works on 21 objects in 18 local governances in BiH. These works include, but are not limited to: installation, switch-fuel, retrofitting, reconstruction, restoration, renovation and restructuring of heating systems.  The incumbent will perform Quality assurance, Quality control and supervision of these activities.

It is expected the incumbent will have an extensive need (at least 90% of needed days for this asignement) for travel and site visits in up to 18 LGs in BiH. Each object will require a separate trip and these trips need to be organized by the incumbent. The expected AVERAGE lenght of a round-trip should be approximated at 250 kilometers.

[1] Project Responsible Parties are:

• Federal Ministry of Physical Planning;
• Ministry of Spatial Planning, Construction and Ecology of Republika Srpska;
• Environmental Protection Fund of F BiH and
• Environmental Protection and Energy Efficiency Fund of the Republika Srpska.

Duties and Responsibilities

Under the direct supervision of the Project Manager, the Consultant will monitor execution of the Heating systems on site and be responsible to provide the following services:

Task 1: Analysis and quality assessment of BoQs and technical documentation

• Analyze in detail and get familiar with technical documentation related to subject works on the Heating systems;

Task 2: Monitoring and QA/QC of executed works

• Perform regular installation/reconstruction site visits during the execution of the works on Heating systems;
• Submit report with photographs after each site visit.
• While the primary site supervision will be done by the Expert Supervisors, the Engineer recruited under this ToR will provide the second-level verification/quality assurance of the Contract execution. This verification will include direct communication with the supervision companies, end-user/beneficiary’s appointed supervisions, and the Contractors.
• Ensure that the works are executed in line with the design documents, relevant laws and technical procedures;
• Control quality and quantities of executed works and built-in materials.
• Verify all supporting documentation created during the construction process, with special emphasis on documentation related to payments.
• Meetings with contractors, RPs and primary site superintendent when needed
• Liaise with primary site superintendent, request progress reports and advise him/her on all issues concerning his/hers duties if needed to ensure proper implementation of project activities
• Be informed on possible requests concerning increase of quantities of the works or additional works and advise Project Manager/Team on Contractor’s requests for additional works, change of materials, and other changes to the original design that might occur during the project implementation.
• Keep track of the correspondence with contractors, RPs and supervision personnel.
• Attend to final inspection of the completed works.
• Provide monthly  progress reports to the Project Manager.
• Provide technical support and advise to Project Manager and Project team on potential obstacles for implementation as well as alternative or new design solutions, when necessary

Task 3: Reporting on all performed activities

• Provide final report on QC/QA per each object i.e. completed works on the Heating systems of the objects

Services shall be completed fully in accordance with the relevant national legislation and professional standards.

The consultancy is expected to last up to 55 working days in the period June 2022 – May 2023. The assignment will not require presence in the UNDP premises.

Deliverables/outputs

Competencies

Corporate competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism;
• Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment

Functional competencies:

• Strong interpersonal skills, communication and diplomatic skills, ability to work in a team
• Openness to change and ability to receive/integrate feedback
• Ability to work under pressure and stressful situations
• Strong analytical, reporting and writing abilities
• Excellent public speaking and presentation skills

Required Skills and Experience

Academic Qualifications/Education:

• Bachelor’s degree in Mechanical Engineering from a recognized University

Experience:

• State exam in mechanical engineering;
• Minimum 10 years of professional experience in the relevant field of Mechanical engineering, especially in design, revision of design, supervision and quality assurance of Heating system works in buildings of similar complexity;
• Minimum 30 BoQs, supervisions and quality controls conducted;
• Proven experience in work of Heating systems design and installation, in regard to relevant regulations and by-laws.
• Experience in working in complex environments and projects related to the field of installation of Heating systems, technical project documentation development as well as Heating systems installation supervision;
• Experience on similar projects with focus on implementation/ supervision/ quality control on energy efficiency in construction with regards to installation of Heating systems and/or switch-fuel works.
• Working experience within the area of preparation, implementation and monitoring of Heating-systems/Fuel-Switch projects; methodological and calculation skills;
• Excellent and proven experience in dealing with contractors and local partners;

Languages Requirements:

• Excellent use of B/C/S.
• English language proficiency will be considered an asset.

Longlisting/Shortlisting Criteria

Qualifications as stated in the ToR

Only candidates obtaining a minimum of 60 points would be considered for Technical Evaluation.

Technical Evaluation Criteria

Evaluation

Individual  will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• * Technical Criteria weight-70%
• * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications:

• Explaining why they are the most suitable for the work 
• Provide a reference list with short description of the projects;
• Personal CV/P11, including past experience in similar projects and at least 3 references.

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

• For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
• Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.