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Programme Administrative Associate
|Location :||New York, UNITED STATES OF AMERICA|
|Application Deadline :||26-Jun-22 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||NPSA (Regular)|
|Post Level :||NPSA-6|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||7 months|
|Expected Duration of Assignment :||July 2022 - Jan 2023|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Since its establishment in 2004, the Joint UNDP-DPPA Programme on Building National Capacities for Conflict Prevention has been engaged in supporting national stakeholders and bridging the gap between political engagement and development assistance in pursuit of sustainable peace. In 2019, the Joint Programme started a new phase (programme document 2019-2023) of its engagement that seeks to further support the Member States to deepen their capacities and strengthen their systems and processes for conflict prevention.
At the centre of the Joint Programme’s efforts to achieve these goals is a cadre of over 110 international and national experts known as Peace and Development Advisors (hereafter PDAs). Based in 70 countries, PDAs are at the forefront of UN efforts to empower national stakeholders and strengthen mechanisms and capacities for inclusive dialogue, social cohesion, reconciliation, and national peace architectures. The range of countries to which PDAs are deployed varies considerably, some are deployed to countries emerging from conflict, others where violence is escalating, and others to countries where there is no violent conflict but underlying structural causes of conflict are present. PDAs are also deployed in countries where political and developmental challenges exist around issues related to elections and constitutional processes, exclusion and inequality, environment, climate change, and natural resource management.
The Joint Programme is leading diverse initiatives to strengthen knowledge exchange and learning in the area of conflict prevention and sustaining peace, to better communicate results and impact with external and internal audiences, and to facilitate structured exchanges amongst a growing community of peace and development practitioners. Some of these initiatives include online platforms such as the peace infrastructures portal and PDA MS Teams space, online and in-person learning events such as the PDA induction programme, PDA regional and global retreats, and thematic webinars. In this context, specific expertise to support efforts for communication and outreach, information-sharing, as well as planning and coordination of diverse initiatives including online/in-person events. Given the breadth of engagement of the Joint Programme, it is also imperative to ensure that information sharing and efforts of documentation within the team are properly maintained which includes ensuring tracking systems are in place and properly updated.
Duties and Responsibilities
1) Provides programme/project management support, such as:
2) Monitors project delivery, income, and expenditures and prepares financial reports for the project donors; advises Programme redeployment of funds and project closure and prepares quarterly project delivery and operational reports, generates reports and information on the routine implementation of projects and programme/project status; Reviews, verifies and reconciles financial data and reports to ensure accuracy and conformity with UNDP financial and administrative rules and regulations;
3) Prepare financial Authorizations and provide guidance to Peace and Development Advisors, UNDP Country Offices and Resident Coordinator Offices receiving financial authorizations from the programme and undertakes any problem solving with the support of the CB operations as needed;
4) Support the procurement processes of the programme, including the hiring of consultants, organizing events and workshops; and designing and printing publications; · Processes official Unit Mission Travel Requests, including timely follow-up action with CB as needed, Monitors all travel-related payments for the Unit, liaising appropriately with CB operations and staff in the field, as required;
5) Following the established filing and archiving standards and procedures for the Bureau and the Joint Programme, organizes, updates and maintains all project/programme-related documents; and Scans and ensures proper digital filing of all programme documents that must be retained in support of corporate policies; and
6) Provides administrative and logistical support for donor meetings, country/region specific meetings, workshops, training, conferences, retreats, and any other special events organized by the Unit and assists the Joint Programme team with any additional responsibilities as required.
Cross-Functional & Technical competencies
Administration & Operations
Required Skills and Experience
Min. Academic Education:
Min. years of relevant Work experience:
Desired skills and competencies:
Required Language(s) (at working level):
Please note that the UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents (P11 (highly desirable)/ CV/ Resume, Cover Letter etc. into a single file before uploading).
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Externally advertised NPSA positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
|Click here for important information for US Permanent Residents ('Green Card' holders).|