Communications Specialist - IPSA 10 - Office-based

Application Deadline :05-Jul-22 (Midnight New York, USA)
Time left :5d 19h 57m
Type of Contract :IPSA (Regular)
Post Level :IPSA-10
Languages Required :
Duration of Initial Contract :12 months
Expected Duration of Assignment :12 months renewable

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.


Office/Unit/Project Description 

The Technical Secretariat of UNPRPD MPTF is based in the UNDP Governance team in the Bureau of Policy and Programme Support.  The UNPRPD Technical Secretariat operates in accordance with the UNPRPD Strategic Operational Framework 2020–2025 and agreed annual work plan developed following strategic direction from the Policy Board and upon approval by the Management Committee. 

With  over 40 active programmes yearly the UNPRPD FUND is working towards improving the way in which programmes are designed and results monitored and captured in line with its new logframe.

The Communication Specialist Manages the Fund Secretariat’s digital communications, Facilitates communication/knowledge sharing, Coordinates outreach and visibility events within global spaces, Support Resource mobilization efforts as needed


Institutional Arrangement

The Communications Specialist will be reporting to the Direct Supervisor who is serving as Programme Coordinator, and will work closely with the Manager of the Technical M&EL and Programme technical Speciaist as well as the operations assistant.

Duties and Responsibilities

Scope of Work

Digital communications

  • Develop and manage workplan of digital communications activities.
  • Manage and develop content of UNPRPD MPTF digital and social media platforms, including the website, photo, audio and video channels.
  • Monitors, analyses and evaluates implementation and impact of UNPRPD MPTF social media presence.
  • Coordinates and undertakes  the production and publishing of daily content (text, images, video or HTML) that support and engages audiences in a meaningful way;
  • Works with UN country teams to ensure full coverage of the UNPRPD MPTF activities and the generation of new content;
  • Maintains UNPRPD MPTF presence in public dialogue where appropriate;
  • Works with staff to engage online audiences through social media platforms;
  • Manages social media communication with supporters and interested parties, building relationships with existing supporters and influencers to build the UNPRPD MPTF; and
  • Develops relationships with key partners to maximize visibility and traffic to UNPRPD MPTF  platforms and to maximize the distribution of content.

Facilitation of communication/knowledge sharing and management

  • Develop and manage workplan of communications  and knowledge sharing and management  activities.
  • Support the development of story-telling, visibility and outreach for UNPRPD MPTF;
  • Prepare  and implementation of communication tools and materials and advise on how these can be operationalized;
  • Develop communication messages into existing UNPRPD MPTF initiatives linked to communication/ knowledge sharing efforts;
  • Develop coordinate and produce quarterly UNPRPD News Letter.
  • Produce communication products and materials to support the work of the UNPRPD MPTF  for a wide variety of media and donor and government partners;
  • Coordinate the writing, development, design, production and dissemination of publications - particularly relevant news releases through print and video, utilizing the resources of the UNPRPD MPTF partners, and pitching pieces for publication when possible; and
  • Provide editorial input into all forms of varied publications, reports and website updates as needed.

Coordinates outreach and visibility events within global spaces

  • Develop outreach and visibility strategy
  • Identifies comms opportunities and leads strategic communications activities to support resource mobilization efforts
  • Proposes and designs concepts note for events
  • Facilitate coordination among partners and sponsors
  • Manages dissemination of event
  • Supervises organization of event with support of Operations Officer

Other duties

  • Supports operational activities in relation to communications activities



Achieve Results:

LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously:

LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility:

LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination:

LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner:

LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion:

LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies:

Thematic Area



Business Direction & Strategy

Effective Decision Making

Ability to take decisions in a timely and efficient manner in line with authority, area of expertise and resources

Business Development

Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need


Knowledge Facilitation  Collective

Ability to animate indiYiduals and communities of contributors to participate and share, particularly externally


Intelligence Design

Ability to bringing together diYerse groups of people, data, information or ideas, and technology to design services or solutions

Business Management



Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels



Customer Satisfaction/Client Management


Ability to respond timel\ and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil  and understand the real customers' needs. Provide inputs to the development of customer service strategy.


Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making


Required Skills and Experience

Min. Education requirements

  • Master’s degree in relevant field of social science, communications, journalism, or related field.

Min. years of relevant work experience

  • 5 years of work experience required in the field of communications with focus on content development, digital communications management and strategic outreach . UN experience is a strong asset.

Required  skills

  • Proved experience in designing and implementing  communications and outreach strategy.
  • Excellent experience in drafting and editing different communications materials, including articles, human-interest stories blogs, etc.
  • Proven experience in conceiving, planning and managing outreach and visibility events.
  • Proved experience in drafting messages for different audiences including donors and potential partners.
  • Proven ability to shape messages and stories for media placement;
  • Very good ability to form working relationships with web designers/coders in updated the website, graphic designers and videographers for visuals. 
  • Excellent experience in the use of computers applications and software packages (MS Word, Excel, etc) as well as web-based management systems

Desired skills in addition to the competencies covered in the Competencies section

  • Experience in UN system or international development organizations and work on human rights.
  • Proven experience in conceiving, planning and managing outreach and visibility events.
  • Proven experience in drafting messages for different audiences including donors and potential partners.
  • Very good ability to form working relationships with web designers/coders in updated the website, graphic designers and videographers for visuals. 

Required Language(s)

  • English

Professional Certificates

  • N/A

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