Programme Analyst - IPSA 8


Location : Home-based
Application Deadline :05-Jul-22 (Midnight New York, USA)
Time left :9d 10h 4m
Type of Contract :IPSA (Regular)
Post Level :IPSA-8
Languages Required :
English   French   Portuguese
Duration of Initial Contract :12 months
Expected Duration of Assignment :12 months with possibility of extension


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

 

Office/Unit/Project Description

Article 13 of the Paris Agreement provides the outline for an enhanced transparency framework (ETF) for countries through which they can report on the actions they take related to climate change and the support that they provide and receive. UNDP has been supporting countries across the world in establishing and improving ETF and related reports to the UNFCCC (National Communications, Biennial Update Reports and Biennial Transparency Reports), with funding from the Global Environment Facility (GEF).

Further, led by UNDP’s Climate Policy and Strategies Team, the “Climate Promise” initiative is the world’s largest offer of support to countries on NDC enhancement and has contributed to an increase of climate mitigation and adaptation ambition. One of the most critical challenges to countries in designing and delivering their NDC targets is effective data and transparency. The ability to track, monitor and report on progress directly informs an understanding and ability to advance ambition in subsequent NDC revisions. As such, data and transparency have become critical workstreams within the Climate Promise.

Under the Climate Promise, the Government of Belgium has approved a contribution of 1.2 million euros to provide capacity building support on data and transparency to lusophone and francophone countries and foster south/ south exchanges. The project, “Enhancing climate transparency in developing countries – a contribution to the Climate Promise”, has as a primary objective to provide targeted countries with effective governance and enabling environment over time, to accelerate and scale NDC implementation, by providing streamlined support and capacity building on data and transparency. This will be delivered at the country and regional level with a focus on francophone and lusophone countries.

The project will be managed by a Project Manager and Transparency Advisor. UNDP is seeking a Programme Analyst who will support project implementation by coordinating inputs, providing support for the organization of events and other activities, and conducting financial management and reporting.

 

Institutional Arrangement

The Programme Analyst  will report directly to the Project Manager and Transparncy Advisor and under overall supervision of the Climate Change Integrated Strategies Specialist in the Climate Policy and Strategies Team and will work in close collaboration with other project staff and consultants.


Duties and Responsibilities

Scope of Work

The Programme Analyst will support the Project Manager in delivering the project’s expected activities while following UNDP financial and administrative rules and procedures. Further, the Programme Analyst will undertake qualitative analysis of lessons derived from the project and other UNDP-transparency initiatives for the development of knowledge management products. The incumbent will report to the Programe Manager and the Climate Change Integrated Strategies Specialist and will work in close collaboration with other project staff and consultants. Support to the delivery of Climate Transparency activities under the Climate Policy and Strategies Team, is also anticipated.

Specific duties include the following:

  • Conduct transparency programme qualitative analysis (lessons learned and best practices) in coordination with other partners (UNEP CBIT GSP, PATPA, GEF SEC, etc) to draft reports and/or publications on this thematic area;
  • Develop UNDP’s transparency support mapping and/or interactive dashboards in collaboration with the Climate Policy and Strategies Team intelligence pillar;
  • Proactively assist in the planning, organization and execution of project activities as defined in the project proposal and as dictated by the management team;
  • Assist the project team in the implementation of technical and operational activities for the preparation of the outputs under the project;
  • In concert with network coordinators support the organization and coordination of seminars, training activities, workshops, and other exchange and facilitation events among project stakeholders to ensure rich and diverse peer-to-peer exchange;
  • Coordinate reporting processes to ensure on-time and complete donor reporting as dictated by the project oversight plan;
  • Oversee the day-to-day operations of the project, particularly with respect to the provision of technical services and support;
  • Coordinate the preparation of detailed terms of reference for the international and local consultants and experts to be hired for the implementation of the project as needed;
  • Coordinate the selection process of technical specialist to be hired by the Project according to the rules and procedures established by UNDP;
  • Assist the Project Manager in executing and monitoring disbursements in accordance with the project budget and Work Plan;
  • Develop and institute processes to ensure proper preparation, clearance and archiving of all workshop reports/minutes, results and other project deliverables’ and results for evaluation, audit and reporting purposes;
  • Prepare and process requests for payments as authorized by the Project Manager and in accordance with UNDP and donor requirements.


Competencies

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Monitoring

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Administration & Operations

 

Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance

Finance business partnering

Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.

Procurement

Procurement Management

The ability to acquire goods, services or works from an outside external source

Finance

Accounting (general)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Finance

Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets


Required Skills and Experience

Min. Education requirements

  • Master’s degree in administration, business, or project management, international development or a related field.

Min. years of relevant work experience

  • Demonstrated progressively responsible experience in project coordination/financial management at a regional or international level.

Required  skills

  • Experience planning, coordinating and executing in-person and political meetings and events, ideally within the UN system
  • Experience in monitoring and analysis of project budgets and expenditures at the global level 
  • Previous experience coordinating donor reporting and supporting oversight or a donor-driven project
  • Demonstrated experience and proficiency in usage of office software packages, including Word, Excel, Sharedrive, Teams, Google Drive, etc.

Desired skills in addition to the competencies covered in the Competencies section

  • Demonstrated experience in project/program coordination and/or administration and support service (preferably at least 3 previous projects)
  • Previous exposure to the fields of Climate Change and Energy will be highly valued
  • Competency in using finance/project management, procurement and travel modules of ATLAS or similar ERP system will be considered an asset
  • Experience working in developing country office settings is desirable
  • Knowledge of UN regulations, policies, procedures and practices is desireable
  • Previous work in UNDP will be considered an asset
  • Previous experience in francophone or lusophone project countries will be considered an asset

Required Language(s)

  • Excellent (fluency) verbal and written communication in English
  • Proficient verbal and written communication in French and/or Portuguese

Professional Certificates

  • N/A



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