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Travel and Admin Assistant
|Location :||Tashkent, UZBEKISTAN|
|Application Deadline :||06-Jul-22 (Midnight New York, USA)|
|Time left :||5d 11h 15m|
|Additional Category :||Management|
|Type of Contract :||Service Contract|
|Post Level :||SC-6|
|Languages Required :||English Russian|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||6 months with possible extension|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the guidance of the Regional Representative for Central Asia and direct supervision of the Procurement Officer / Head of Procurement Section, the Travel and Admin Assistant provides support to office operations performing a variety of standard administrative and logistics processes ensuring high quality and accuracy of work. The Travel and Admin Assistant promotes a client, quality and results-oriented approach.
Travel and Admin Assistant works in close collaboration with the Operations, Programme and projects staff in the UNODC ROCA, UNODC POs and UNDP Administrative and Procurement units’ staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Under the overall guidance of the Regional Representative, UNODC ROCA and direct supervision of the Procurement Officer / Head of Procurement Section UNODC ROCA, the Travel and Admin Assistant provides support in efficient functioning of the Office and UNODC projects and performs the following functions:
A. Supports travel process for the Office and UNODC ROCA projects focusing on achieving the following results
B. Provides support in administrative issues to the Office and UNODC ROCA projects focusing on achieving the following results
C. Acts as a Low Value Acquisitioner for office-related needs:
Integrity: Demonstrate the values of the United Nations in daily activities and behaviours. Stands by decisions that are in the Organization’s interest, even if they are unpopular.
Professionalism: Substantive experience in technical and administrative functions (e.g., administrative and budget programme), familiarity with the relationship between business objectives and operations;
Respect to Diversity: Work effectively with people from all backgrounds. Do not discriminate against any individual or group.
Communication: Ability to write in clearly and concisely. Possession of effective verbal and written communication skills.
Client Orientation: Establish and sustain effective relationships within the work unit and with internal and external clients and respond to client needs promptly. Organize and prioritize work schedule to meet client needs and deadlines.
Planning and Organizing: Sound organizational skills and time management skills, ability to prioritize own work programme and to work independently or with minimum supervision, ability to deliver assignments in a timely manner.
Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.
Required Skills and Experience
Education: Bachelor’s degree in economics, business or public administration, political or social sciences.
Experience: Minimum two years of proven experience in travel/admin/logistics is required at the national, international level as well as in the public or private sector. Knowledge of administrative and logistics procedures of the United Nations system would be desirable.
Language Requirements: Fluency in English and Russian with excellent routine correspondence drafting skills. Working knowledge of Uzbek is an asset.
Computer skills: Proficiency in Excel; good working knowledge of Outlook, Word and PowerPoint.
Qualified female candidates and people with disabilities are encouraged to apply.