Administrative Assistant - Internship / UNDP


Location : Amman, JORDAN
Application Deadline :05-Jul-22 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
Arabic   English  
Duration of Initial Contract :Three Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The primary role of the United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at the country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.

The Operations Section provides Human Resources, Procurement Services, Financial Management, administrative and logistical support to UNDP Projects and some UN Agencies. As part of the Administrative and Logistical Support, UNDP must ensure that the status of international staff is official and legal within the country.

Setting and Reporting

The Administrative Assistant intern will work under the overall supervision of the Head of the General Services & Events Management and in close collaboration and daily interaction with the Operations Associate.


Duties and Responsibilities

Duties of Intern

  • Support with protocol matters, registration of staff and residency permits, coordination with local authorities
  • Support in processing of shipments and customs clearance
  • Support in processing and renewing vehicle registration, plate number and vehicle -related matters.
  • Support in organization of workshops, conferences, retreats, including inhouse activities
  • Support in handling matters related to the premises and the common services, including maintenance and cleaning.
  • Act as registry support
  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables, and reports.


Competencies

Core Competencies:

  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration

Functional Competencies:

  • Knowledge and a proficient user of Microsoft Office productivity tools.
  • Online navigation.
  • Excellent communication skills (written and oral) in Arabic and English are required; ability to write clearly and concisely.


Required Skills and Experience

Bachelor’s degree in Business Administration

Education:

Applicants to the internship programme must at the time of application meet one of the following requirements under Public Administration or other relevant subjects is required.

  1. Candidates must meet one of the following educational requirements:
  2. currently in the final year of a Bachelor’s degree; or
  3. currently enrolled in a Master’s degree; or
  4. have graduated no longer than 1 year ago from a master’s degree or equivalent studies

Language requirements:

  • Excellent communication skills (written and oral) in English and Arabic are required;
  • Working knowledge of another UN language is an advantage.

Duration of Internship Programme and Working Hours

  • Internship assignments vary in length according to the academic requirements of the intern, as well as the needs of UNDP. Assignments normally last a minimum of six weeks and a maximum of six months. An internship may last up to nine months if the intern can demonstrate that it will award them an educational credit for a course.
  • Internship assignments completed as part of national service obligations, or a postgraduate professional traineeship program may last up to 12 months.
  • This Internship is available on full-time basis, five days a week from Sunday to Thursday

Stipend

  • Where an intern is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a stipend intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, must be paid by the receiving office.
  • The monthly amount of the stipend will be determined for each duty station based on the stipend rates published yearly by the OHR Policy and Compensation Unit. The stipend will be paid on a monthly basis and part-time internship arrangements are prorated accordingly.
  • Where an intern is financially supported by an institution, government or third party, UNDP will, subject to the rules of such institution, government or third party, pay the intern the difference, if any, between the external financial support provided and the applicable UNDP stipend.
  • No other payments of any kind will be made to an intern by the office in connection with an internship agreement.



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