Background

In response to the request by the Government of Ethiopia and with the view to support the reforms and 6th general elections, the United Nations has performed a Needs Assessment Mission (NAM), which confirmed that conditions were favourable for the United Nations to design and activate an elections programme/project of support. UNDP supported the development of the ‘Supporting Elections for Ethiopia’s Democratic Strengthening (SEEDS)’, which was launched in June 2019. The project provided the legal, planning and operational support for the 6th general elections. The project has an end date of 28 February 2022 and requires services of a finance officer.

The Finance Officer will report to the Project Manager of SEEDS.

Duties and Responsibilities

  • Ensures smooth financial operation of Project’s activities and follows up on all financial transactions; caries out day-to-day financial transactions;
  • Provide support to prepare annual and quarterly work plans and budgets as well as special report as required for financial planning in consultation with the Project Manager;
  • Prepares detailed cost estimates and participates in budget preparation, analysis and projections;
  • Data Entry into Atlas/any accounting software in light of ProDoc/Annual Work Plans (AWPs), monitoring of their status, preparation of required budget revisions, determination of unutilized funds, operational and financial closure of project(s);
  • Design CoA of the project to meet govt and donor reporting requirements, align financial data with M& E tools & techniques;
  • Full compliance with UNDP POPP /NIM (National implementation modality)/ DIM (Direct Implementation Modality) manual, rules and regulations of financial processes, financial records and reports and proper planning, supporting follow up of audit; implementation of the effective internal control framework;
  • Assist in tracking the project expenditure as well as of different contract holders.

Competencies

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Finance

Budget management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Finance

Contributions management

Ability to receive, record, report and manage contributions received

 

Finance

Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Communication

 

Abilit?? to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion:

LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Required Skills and Experience

Min. Education requirements:

  • University Degree in Finance, Business Administration or related discipline 

Min. years of relevant work experience:

  • University Degree in Finance, Business Administration or related discipline 

Required  skills:

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
  • Experience in handling of web-based management systems

Desired skills:

  • Experience in accounting information systems, auditing and exposure to accounting software and ICT is desired 
  • Working experience with UNDP/any UN Agency is an asset. 

Required Language:

  • English, both oral and written