Individual National Consultant for the routine Maintenance of the Lifts in the UN Common Premises


Location : Freetown, SIERRA LEONE
Application Deadline :12-Aug-22 (Midnight New York, USA)
Time left :0d 15h 32m
Additional Category :Management
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
29-Jul-2022
Duration of Initial Contract :2 years
Expected Duration of Assignment :2 years


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN common premises has 2 Lifts Model: Schindler 3300 that provide personal and good transportation between the floors of the main building.  For the Lifts to be always in a good working condition, there is need to have them maintained and repaired regularly and according to manufacturer’s specifications. This, therefore, requires the engagement of a competent Lifts maintenance service provider who will, in a timely fashion, provide maintenance services for the 2 Lifts and attend to faults from time to time.


Duties and Responsibilities

Scope of Works

Provide comprehensive preventive and predictive maintenance services, remedial repair services and equipment inspections ensuring Lifts, components and systems operate as intended and in compliance with manufacturer’s recommendations and industry’s best practices.

The Maintenance Requirements are listed in Annex A-1

1.            Maintenance Requirements:

1.1          Maintenance works

                  According to the Schindler 300’s Lift Maintenance Procedure (Annex A-3)

          Breakdown / Call Back Services

The Contractor shall provide 24 hour per day Breakdown Inspection Service, Call – Back Services at any required time other than the Scheduled Regular Servicing of the Lifts for

Trouble – shooting, inspection, discussions / meetings with the Owner on issues relating to the Lifts.

Rectified any breakdown of operation of the Lifts.

The response time to be proposed by bidder and shall be no longer than within 2 hours.

The Cost of spare parts and materials for additional works other than routine maintenance and repairs specifically requested by UN shall be charged outside this contract and the contractor shall submit a quotation and be issued with a Job Order/Purchase order before commencing such work.

 

          Testing

The Contractor shall examine and test periodically all machinery and equipment as required by the Authorities and the Owner and carry out the normal – load and load test on the Lifts and to ensure that the results of such test are given to the Owner upon Completion.

 

  Safety Measures

Contractor shall always observe and comply with all prevailing laws and regulations on safety, all rules and regulations relating to the Health and Safety, Fire Safety of the Building now and thereafter in force and shall bear all costs connected with the compliance of the same.

  1. Responsibilities for provision of resource and materials
    1. To be provided by the UN
  • Changing rooms, facilities suitable for storage of equipment and supplies required to operate the contract.
    1. To be provided by the Contractor
  • Full time staff, service specific staff, ad-hoc staff, specialized skills and expertise;
  • All tools, staff uniforms, personal safety equipment and instruments required to provide the services in accordance with the proposal (helmets, block valves, parachute- and safety devices etc)
  • All equipment, chemicals, supplies and consumables required for cleaning (preventive maintenance tools).

Annex A-1: List of Equipment and Maintenance Requirements

List of Equipment:

Type                         Brand                         Loading Capacity       Operational levels           Qty 

Model: 300      Schindler German                 400kg                           06 levels                          01

Model: 300      Schindler German                 400kg                           06 levels                          01

Total                                                                                                                                            02

Installation time: since 2018

Payment Terms

The lump-sum will be paid quarterly upon certification that the required deliverables, services have been met in full compliance with the UN requirement and acceptance of quarterly service reports by UNDP.


Competencies

Reporting

The Contractor shall:

Immediately inform and advise the Owner of the Condition of the Equipment and where applicable, what action is required to be taken, whether preventive, precautionary or remedial, in respect thereof.

Submit to the Owner the Servicing sheet immediately after each Servicing not later than 2 days, including any breakdown or call – back servicing carried out outside the Scheduled Routine Servicing, which is to be verified thereupon signed by out duly appointed representative.

Provide Comprehensive Quotation for the Owner’s Prior Approval immediately if any repairing or replacement works or parts are required. Repairs not included in this contract will not be undertaken without the written authority of the owner/ nominated representative, but in the event of urgency, you will do so upon authorization by the owner’s nominated representative only.

The Contractor will guarantee the quality of the parts replaced or repaired 1 year from the date of the replacement or repairs.

Security

  • The Contractor shall:
  • Put in place an appropriate security plan and maintain the security plan, taking into account the security situation in the country where the services are being provided;
  • Assume all risks and liabilities related to the Contractor’s security, and the full implementation of the security plan.

Technical Proposal (70%)

? Expertise of the Individual Consultant 20%

? Methodology, Appropriateness to the Condition and Timeliness of the Implementation Plan 30%

? Qualification of the Individual Consultant 20%

Financial Proposal (30%)

To be computed as a ratio of the Proposal’s offer to the lowest price among the proposals received by UNDP.


Required Skills and Experience

B.Sc in Mechanical or Electrical Engineering

5 years of working experience in the field.



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