International Procurement Support Consultant



Advertised on behalf of :

Location : Home based
Application Deadline :10-Aug-22 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Duration of Initial Contract :Full time for 4.5 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women builds on a long history of support to governments, civil society and other actors to promote gender equality and empower all women and girls. We stand behind women’s equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women’s political participation and leadership; enhancing women’s economic empowerment; ending violence against women and girls; and promoting women’s participation in peace and security and humanitarian action.

Under the guidance and direct supervision of Operations Manager, the Procurement Support Consultant will provide initial guidance in execution of procurement services in UN Women Afghanistan Country Office, ensuring compliances, effectiveness, transparency, and integrity. The consultant works in close collaboration with the operations, programme and project teams in the Regional Office and UN Women Afghanistan Office on daily procurement functions, resolving procurement-related issues and e-filing system in procurement unit.


Duties and Responsibilities

SCOPE OF WORK AND SPECIFIC TASKS

The consultant will work under supervision of Operations Manager of UN Women Afghanistan in close collaboration with Regional Procurement Focal Point to ensure delivery of following tasks;

  1. Support procurement daily services and processes
  • Provide advice and technical support on Procurement related issues
  • Provide initial review with immediate feedback/comments on requests for Purchase Order and Vendor Update & Registration
  • Review and update procurement logs with link to e-filing of contracts, POs, travels, vendors and procurement related documents in SharePoint system.
  • Assist in reconciliation and review of PO balance on monthly basis.
  • Consolidate monthly and yearly data of aging POs to be closed or continued

       2. Support administrative and other operations activities

  • Coordinate contract management processes for office
  • Provide administrative support to contract management processes; maintain databases;
  • Develop and update the rosters of suppliers.
  • Perform other administrative tasks as assigned by supervisor
  • Provide support to the synthesis of lessons learnt and best practices.
  • Work closely with Regional Team on migration to the new ERP system including coordination for trainings provided by Regional Office

      3. Provide mentorship to newly recruited procurement team with hands-on training

       DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT

 

Deliverables

Expected Delivery Date

  • Monthly report with statistical analysis data
  • Month end closure - Procurement
  • Monthly e-filing of procurement transaction in full cycle
  • Observations, recommendations and way forward
  • Consolidated FAQs on procurement for references

 

Every 25th day of the month

 


Competencies

      Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf


Required Skills and Experience

 THE QUALIFICATIONS AND EXPERIENCE

  • Completion of Secondary education is required.
  • At least 6 years of work experience in procurement, administrative or programme support is required
  • Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc.)
  • Experience in handling of web-based management systems or enterprise resource planning (ERP) system similar to PeopleSoft (Atlas) is required
  • Work experience in the UN system is an advantage;
  • Fluency in English

  EVALUATION

Applications will be evaluated based on the cumulative analysis:

  • Technical qualification (100 points); weight: (70%)
  •  Financial proposal (100 points): weight (30%)

A two-stage procedure is utilized in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared.

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable Score

A) Education

20%

B) Experience and skills

70%

C) Language and report writing skills

10%

Total Obtainable Score

100%

Only the candidates who have attained a minimum of 70% of total points will be considered as technically-qualified candidates who may be contacted for validation interview.

Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

Application:

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

 



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