Programme Analyst (Knowledge Management) - IPSA 8


Location : Home-based
Application Deadline :16-Aug-22 (Midnight New York, USA)
Type of Contract :IPSA (Regular)
Post Level :IPSA-8
Languages Required :
 English  
Duration of Initial Contract :12 Months
Expected Duration of Assignment :12 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Instructions to Applicants:

Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description 

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP's Strategic Plan.  BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working.  BPPS supports UNDP and partners to be more innovative, knowledge and data driven including in its programme support efforts.

The Bureau Management Services (BMS) provides vital management support in areas such as procurement, administrative services, budget and finance, human resources, information and communications technology, legal issues, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions.

The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of noncommunicable diseases and the emergence of health threats.

UNDP’s partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund), in line with UNDP’s HIV, Health and Development Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.  

As a long-standing partner of the Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments.

Based on demand from Country Offices, and building on the relationships, expertise, systems and partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (Global Fund Partnership Team) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, including support to Country Office to address COVID19 and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Smart Facilities for Health, and Solar for Health.

Under the overall guidance of the Policy Specialist (Geneva), the Programme Analyst (Knowledge Management) (KM) will support, planning, design and implementation of health development programmes with a focus on resource mobilization efforts and support the planning, design and implementation of knowledge management, mobilization, dialogue, exchange, training and networking initiatives. To foster learning, raise awareness and improve client-services, the Programme Analyst (KM) will analyze and consolidate statistics, lessons learned, good practices and guidelines on knowledge management, mobilization, dialogue, exchange, training and networking initiatives. The Programme Analyst (KM) will contribute to the country team approach and support country teams at the request of the Manager, Global Fund Partnership Team. The Programme Analyst (KM) will also support in analyzing and consolidating the reporting of results and impact of the UNDP’s Partnership with the Global Fund and other partners in coordination with the HIV, Health and Development Group, internal and external partners and support on policy iniatitives of the Global Fund Partnership Team.

Institutional Arrangement 

The Programme Analyst  will work under the direct supervision of a Policy Specialist based in Geneva, Switzerland.

Duties and Responsibilities

Scope of Work 

1) Support the planning, design and implementation of health development programmes through each stage of the grant lifecycle (e.g., Global Fund, Gavi), with a focus on knowledge management and resource mobilizations efforts, with the following key responsibilities:

  • Under the guidance of the Policy Specialist (Geneva) supports Country Offices (COs), to support the country team in the development of proposals and at each stage through the grant life cycle;
  • Prepares comprehensive and substantive briefs, reports, statistics and other communications and knowledge management materials from various resources / UNDP business units in support of knowledge management and resource mobilization efforts by Global Fund Partnership Team and COs; 
  • Under the guidance of the Policy Specialist (Geneva), prepares formal proposals in support of resource mobilization effects by Global Fund Partnership Team, COs and render support (e.g., submit answers/ explanations) during all phases / stages of the assessment, as needed; and
  • Develops and maintains a repository of Global Fund Partnership Team and COs resource mobilization efforts and conduct after-action reviews with internal and external clients and stakeholders to draw lessons to reflect in resource mobilization efforts.

2) Support the planning, design and execution, management of knowledge management, mobilization, dialogue, exchange, training and networking initiatives, with the following key responsibilities:

  • Supports the interactions between Global Fund Partnership Team, COs, and UNDP business units as well as between UNDP, donors and technical partners, regarding planning and implementation of knowledge management, mobilization, dialogue, exchange and networking initiatives through meetings, videoconferences, and bilateral follow-up with regular meetings, and monitor progress of project implementation;
  • Under the guidance of the Policy Specialists (Geneva), support the development and maintenance of knowledge management platforms (e.g., Yammer) and service membership drives targeting UNDP staff, and on-line technical platforms (e.g., Implementation Manuel) in coordination with technical advisers, COs, and UNDP business units, donors (e.g., Gavi, Global Fund), and other partners (e.g., Stop TB, UNV, WFP); 
  • Supports the review and analysis of Board documents for various partners;
  • Supports the development and delivering of training activities (online and offline) and supports external facilitators of online collaboration spaces and encourage their members’ participation; and
  • Supports on the receipt of questions, queries and issues raised by end-users, relating to knowledge management platforms (e.g., Yammer) and on-line technical platforms (e.g., Implementation Manuel) and liaises with internal and external information technology (IT) advisers to ensure technical support of IT platforms, tools and implementation of client requirements.

3) Support the analyzing and consolidation of statistics, lessons, good practices and guidelines on knowledge management, mobilization, dialogue, exchange, training and networking initiatives to foster learning, raise awareness and improve client-services, with the following key responsibilities:

  • Support the completion og after-action reviews with internal and external clients and stakeholders at various stages of knowledge management, mobilization, dialogue, exchange, training and networking initiatives;
  • Support in identifying innovative practices and solutions emerging from the implementation and management of knowledge management, mobilization, dialogue, exchange, training and networking initiatives;
  • Support the analyzing and aggregating reports on activities, outputs and outcomes and support development of communication materials (e.g., fact sheets, stories and case studies) for effective reporting of UNDP’s achievements; and
  • In coordination with Policy Specialist, support the development of communication, advocacy and guidance materials based on results, lessons and good practices and promote them internally and externally using a variety of channels.

4) Support the analyzing, consolidation and the reporting of results and impact of UNDP’s partnership with the Global Fund, with the following key responsibilities:

  • Under the guidance of the Policy Specialist (Geneva), and in coordination with Programme Specialist, (M&E) Istanbul, support the results harmonization exercise in collaboration with the Global Fund, with integration and utilization of data from other partners including Roll Back Malaria, Stop TB, UNAIDS, WHO;
  • Supports creating a strong evidence base of results and impact including, through developing and conducting surveys, research, case studies, crowd sourcing through online portals; and
  • Supports the achievement of the Global Fund Partnership Team work plan with a focus on enhanced communication of results and impact in collaboration with HIV, Health and Development Group, other UNDP business units, donors and technical partners. 

5) Any other duties assigned by Policy Specialist, Geneva.

Competencies

Competencies

Expected Demonstration of Competencies 

Core:

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner

LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion

LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Development

Knowledge Generation

Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need

Business Development

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Business Management

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communications

Web and social media analytics

Ability to analyse and interpret data and statistics to measure web and social media performance

Communications

Graphic Design

Ability to communicate visually and create appealing UNDP graphic product

HIV, Health and Development

Access to treatment and services

Knowledge of access to treatment and services policy and principles and strategic and/or practical situations for communicable and non-communicable diseases

 


Required Skills and Experience

Minimum Qualifications of the Successful IPSA

Min. Academic Education

Advanced university degree (Master’s or equivalent) in the area of Public Health, Law, Development Studies or other relevant discipline.

Min. years of relevant Work experience

Minimum one year work experience in project management

Required  skills and competencies

  • Understanding of the principals of analysis of data and experience in collating for reports.
  • Experience in communicating results.
  • Experience in engagement with various stakeholders.
  • Strong analytical and written skills.
  • Knowledge of UN or UNDP’s rules, policies and procedures

Desired skills and competencies

  • Knowledge of Global Fund’s rules, policies and procedures is an asset.
  • Knowledge of GAVI’s rules, policies and procedures is an asset.
  • Work experience in a developing country is an asset.
  • Experience in the development of funding proposals is an asset.
  • Experience in report writing is an asset.
  • Another UN language is an asset.

Required Language(s) (at working level)

Fluency in both written and oral English.

 

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