UNDP Jobs - 108387- Knowledge Management Funds Secretariat Consultant

Knowledge Management Funds Secretariat Consultant - IPSA 10

Location :

Home-based

Type of Contract :

IPSA (Regular)

Starting Date :

Application Deadline :

29-Aug-22 (Midnight New York, USA)

Post Level :

IPSA-10

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

12 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

The Multi-Partner Trust Fund Office (MPTF Office) provides dedicated fund administration services when UNDP is appointed by the UN System to serve as the Administrative Agent (AA) for Multi-Donor Trust Funds (MDTFs) and Joint Programmes (JPs) using the pass-through modality. The Office provides focused support and service to UN Country Teams (UNCTs), national governments and donors in administering Trust Funds established for humanitarian, transition, reconstruction and development programmes and implemented by more than 40 UN system organisations. The MPTF Office portfolio currently comprises over 120 Funds with annual contribution exceeding $700m. In addition, to the core function as Administrative Agent, the MPTFO supports the Secretariats in the start-up phase of the Fund, especially in the design phase. Now, as part of the digitalization strategy, the MPTF Office has expanded the scope of its GATEWAY website, which provides real-time data information to Steering Committees, Donors, Participating UN Organizations and other relevant Stakeholders, with an online platform for Fund Management. The intent is to provide a broader support to the Secretariat.

The MPTF Office seeks the services of a qualified consultant with high writing and editing skills to work on a Secretariat Support toolkit that will represent an off-shelf tool that would support the work of the Secretariats.

Institutional Arrangement

The consultant will report to the Fund Secretariat Officer MPTFO.

Home with occasional office presence

Duties and Responsibilities

Scope of Work

Review the results of the survey about the Secretariat Services, identify the top needs in order to design a substantial Secretariat Support Toolkit. Mapping out the available material, matching it with identified needs, and drafting the structure of the toolkit. Update the Share Point page with relevant information.
Work with the MPTFO Programme Team to make sure the Secretariat Support toolkit is coherent with the Design of Pooled Funds Manual and the Operational manual
Under the guidance of the Secretariat Support Team, write the content of the Secretariat Support toolkit and draw training material out of it: factsheet, presentations online session, videos, Q&A etc.
Ensure that the Secretariat Support Toolkit is in line with Funding Compact Commitment 14 requirements and UN-wide assessment criteria used by UNSDG and FMOG, in view to maximizing the performance of MPTFO-administered funds on Commitment 14 common management features

Output 1:

Providing the Secretariat Support Team with an updated baseline to make a realistic an actionable work plan about the toolkit preparation, finalization, and dissemination.
Updating and maintaining a toolkit SharePoint library with user-friendly navigation, filing research papers, and relevant material for future reference

Output 2:

Drafting the toolkit, undertake the appropriate consultations to extract good practices, sample materials, and lessons learned, while ensuring integration with the Office Design Manual and Operational manual.

Output 3:

Preparing the zero draft of the toolkit
First draft Incorporating all inputs after Secretariat Support Team review and consultations with secretariats focus groups, as applicable
Final Draft and consolidation of the Toolkit
Completion and final editing; identifying training material, templates and other material for knowledge management activities

Output 4

Support capacity building and knowledge sharing on the secretariat support kit and other capacity building and knowledge sharing activities related to secretariat support services

Competencies

Core

Achieve Results:

LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively:

LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously:

LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility:

LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination:

LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner:

LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion:

LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management (Insert below standard sentence if the position has direct reports.)

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies

*Thematic Area*	*Name*	*Definition*
Communications	Multimedia writing and editing	Ability to create and/or edit written content for multimedia
Knowledge facilitation		Ability to animate individuals and communities of contributors to participate and share, particularly externally
Working with Evidence and Data		Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Knowledge Generation		Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need
Digital & Innovation	Co-creation	Ability to design and facilitate a process that enables a diverse group of stakeholders to solve a common problem, develop a practice, or create knowledge together. Ability to embrace diversity, work with a diverse group of stakeholders understand their interests, perspectives and views and tap into to them as a source for creativity. Ability to facilitate processes and create conditions that are open for diverse inputs, stimulate collaboration and sharing
Digital & Innovaction	Collective Intelligence design	Ability to design, lead or manage processes that help a collective to become smarter together by bringing together diverse groups of people, data, and technology. Ability to define and articulate why and how collective intelligence can add value to development programming (understanding problems; finding solutions; decision making and mobilising action; monitoring progress in real time, learning and adapting) Being able to integrate different types of data (real-time, ‘ground- truth’ and novel data) to unlock fresh insights. Understand guidelines and principles around data privacy, ethics and protection. Increase diversity of inputs – and look beyond the 'usual suspects', ability to navigate and manage a variety of actors, appreciate the diversity in perspectives, opinions, expertise. Ability to facilitate platforms or sessions where people can contribute by providing their views and ideas independently and freely. Being people-centred: ensure people understand and can determine how their data is used. Feed back inputs and insights to empower people, don't extract data.

Required Skills and Experience

Min. Education requirements	Master’s degree or equivalent advanced degree in social studies, development, or related field
Min. years of relevant work experience	5 (five) years of professional experience at the international level in the areas of knowledge management and related areas. Experience with various platforms establishing systems and process to track results.
Required skills	Writing and proof editing skills Proven experience in knowledge management and capacity building Proven capacity to work independently towards deadlines and deliverables Knowledge of systems of other international development organizations, including multi and bilateral development banks, international NGOs and others will be an asset.
Desired skills in addition to the competencies covered in the Competencies section	Experience working in the UN system, in particular in the inter-agency context Understanding of the Secretariat function within a pooled fund Familiarity with the MPTFO GATEWAY website is an asset Ability to communicate clearly and effectively with the team Advanced knowledge of office computer systems (Word, Excel, PowerPoint) and internet research, with basic graphical design skills.
Required Language(s)	Fluency in written and spoken English. Knowledge of other UN official language (Spanish and/or French) will be considered an asset.
Professional Certificates	n/a