Background

Over the past few decades, Bangladesh is experiencing rapid development. The fast-growing urban sector has become the country’s economic hub with a high population density. As a result, many of the cities and towns have been developed haphazardly. Most of the urban infrastructures are developing in areas that are vulnerable to natural hazards including sudden-onset disasters like earthquakes. Although there was no major earthquake in the recent past, due t the country is highly vulnerable to large earthquakes due to geographical location and historical events recent times, with increased frequency of geological hazards like earthquakes, compounded by urban hazards like fire, building collapse, urban flooding, chemical accidents, etc. has drawn greater attention to disaster management. Under the Comprehensive Disaster Management Program (CDMP), the Department of Disaster Management under the Ministry of Disaster Management and Relief (MoDMR) prepared two disaster management plans for an emergency response to urban disasters: (a) Bangladesh (National) earthquake Contingency Plan, and (b) Dhaka City Earthquake Contingency Plan.  However, these contingency plans did neither include a required planning process nor have these plans been trained or institutionalized. Bangladesh interchangeably often uses the term "Contingency Plan" for "Emergency Operations Plan", and these Contingency Plans have some similarities with the Emergency Operations Plan. As such, UNDP in support of the Government of Bangladesh (GoB) is now planning to modify and augment the contents of these existing plans as the basis for the Emergency Operations Plan development process. Both documents can be improved to international standards by involving all key agencies identified in the Standing Order on Disasters (SOD) 2019.

The numbers of Disaster Management (DM) professionals, volunteers, and community people have been trained, however, a structured and progressive framework for emergency managers to deal with such catastrophes is limited. Emergency Management knowledge and applying the International standards Incident Command System principles and planning issues during any emergency are also gray areas to meet the challenges of a dynamic and complex emergency management environment. Under this context, to meet an earthquake emergency UNDP Bangladesh under the Training, Exercises, and Drills (TED) program is planning to support the Government with increased capacity for Emergency Management (EM) systems planning through developing and institutionalizing the Emergency Operations Plans (EOP) at the Ministry and City Corporation level including Fire Service and Civil Defense (FSCD). The EOP will be developed by engaging all key members of the Disaster Management Response Groups at the National and city levels of government who will execute the EOP. The planning process will serve as a capacity development program for Emergency Operations Plan development through the understanding and execution of the Emergency Operations Plans.

In this regard, UNDP is searching for a consultant who will need to work with other national and international consultants. He/she will support in design, planning, and conducting trainings on  Emergency Management and Operations Plans.

OBJECTIVES

The objectives of this consultancy service are to conduct one TOT and two training program on Emergency Management and Operations Plans in Cox’s Bazar

Duties and Responsibilities

1. Conduction of TOT for Local Trainers
2. Conduction of Training of two batches on Emergency Management and Operations Plans in Cox’s Bazar
   • 1st Batch: 16 October 2022- 20 October 2022
   • 2nd Batch: 30 October 2022-3 November 2022

The consultant should submit an after action report after TOT and each training. Consultants will be solely responsible for all their own logistics, travel, insurance, medical, and admin.

DELIVERABLES

• Deliverable 1:  Submission of an inception report including the detailed methodology of the deliverables (i.e. skeleton framework for the manual, module, EOP, and SOP for EOC, etc.) and work plan
• Deliverable 2:  Conduction of TOT for local trainers
• Deliverable 3: Conduction of Training of two batches on Emergency Management and Operations Plans in Cox’s Bazar and submitting after-action reports

SUPERVISION AND PERFORMANCE EVALUATION

The Consultant will work closely with the Disaster Response and Recovery Facility (DRRF) Team from UNDP Country Office, and national and local stakeholders, and other consultants engaged by UNDP. The consultant will report directly to the Project Manager of DRRF. The Project Manager-DRRF will sign off on payments as per the payment schedule on receipt of deliverables, timesheets, and certification. Standard IC contract provisions apply.

TIMEFRAME AND DEADLINES

50 Days over 3 months from the date of awarding the contract.

DUTY STATION

Duty Station: Online (Home-based) and Dhaka, Bangladesh.

UNDP Bangladesh will not provide office space, any equipment related to operation and implementation, and other logistic support to the International Consultant. The consultant should take all safety measures related to COVI19 during the field visit or any other activity of the consultancy.

Travel, DSA, and Communications

All envisaged travel costs must be included in the financial proposal.

Communication and IT equipment: The Consultant is expected to have their laptop and mobile phone. The cost of communication should be included in the financial proposal.

No DSA will be paid at the duty station and for field visits. If unforeseen travel outside the area of work (i.e. duty station plus field visits) not mentioned by the Terms of Reference is requested by UNDP, and upon prior agreement/approval, such travel shall be UNDP’s expenses and the individual contractor shall receive a per-diem not to exceed United Nations daily subsistence allowance rate in such other location(s).

Competencies

• Demonstrates commitment to UN’s mission, vision, and values
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Excellent communication and problem management skills
• Demonstrates sound judgment, diplomacy, and sensitivity to different expectations of the stakeholders
• Well versed with project management and development
• Ability to work under pressure and against tight deadlines
• A proactive, participatory, and result-oriented approach to work.

Knowledge and Skills:

• Ability to think clearly and analytically
• Ability to plan own work, setting priorities and completing it under pressure or, when faced with competing demands
• Ability to lead a team of technicians for preparation of the document
• Ability to efficiently use modern equipment and software’s related
• Flexibility to make ad-hoc changes as and when the need arises; ability to perform under stress; willingness to keep flexible working hours
• Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect.
• Sensibility to consider pragmatic program elements (quality and efficiency of service delivery) as well as "soft" components, such as gender sensitivity, due consideration, and inclusion of vulnerable, etc.,

Language Requirements:

• Excellent communication skills (verbal and written) in English.

Required Skills and Experience

Academic Qualifications:

• Minimum Bachelor’s degree (or higher) in Environmental Science and Technology/Engineering/Geology/Environmental Science/Disaster Management/similar. 

Experience:

• Minimum 15 years of cumulative expertise covering the areas of emergency management, Incident Management, disaster preparedness, disaster impact modelling,  climate, and multi-hazard risk assessments, disaster risk reduction or similar (any combination of the mentioned areas will be accepted).
• Experience of Design, development and delivery of at least 2 training programs globally
• Global experience in Incident Management, disaster forecasting, warning, response and recovery and design, development & delivery of training programs. (any combination of the mentioned areas will be accepted).

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual Consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Technical Criteria weight: 70%

Financial Criteria weight: 30%

Only candidates obtaining a minimum of 70% point in technical criteria would be considered for the Financial Evaluation.

Technical Evaluation Criteria

Financial Evaluation (Total 30 marks)

All technical qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:

p = y (µ/z)

where:

p = points for the financial proposal being evaluated;

y = maximum number of points for the financial proposal;

µ = price of the lowest priced proposal;

z = price of the proposal being evaluated.The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

Financial Milestone

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

• Interested individual consultants must submit the following documents/information to demonstrate their qualifications: Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
• Personal CV, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
• Financial Proposal: Financial Proposal has to be submitted through a standard interest and availability template which can be downloaded from the link below:

http://www.bd.undp.org/content/dam/bangladesh/docs/Jobs/Interest%20and%20Submission%20of%20Financial%20Proposal-Template%20for%20Confirmation.docx