UNDP Jobs - 108616- Resources Management and Monitoring National Exper

Resources Management and Monitoring National Expert

Location :

Bishkek, KYRGYZSTAN

Type of Contract :

NPSA (Short-Term)

Starting Date :

12-Sep-2022

Application Deadline :

28-Aug-22 (Midnight New York, USA)

Post Level :

NPSA-10

Duration of Initial Contract :

6 months

Languages Required :

English

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Travel:

No regular official travel is expected to be associated with performing the functions.

Office/Unit/Project Description:

In view of UNDP Country Office Realignment review, FTA positions for Finance Team are not filled in until finalization of realignment process. Due to high volume of workload due to transferring of all activities from Atlas to Quantum, understaffing of finance staff in UNDP CO (Programme Finance position/GS7 is vacant for two years, Finance Analyst/NOA separated end of December 2021) UNDP Country Office in Kyrgyzstan intends to contract a Resources Management and Monitoring National Expert to provide resources management and monitoring services.

Institutional Arrangement:

Incumbent to report to Operations Manager.

Duties and Responsibilities

Provide advisory services and communicate with project, programme and operations personnel in the area of Resources Management and communicate with relevant HQ, GSSC units in the area of Resources Management.
Monitoring of
1. Status of TRAC utilization against budgets/ASL on monthly basis with submission to DRR/ARR/Operations Manager/Team Leaders.
2. Operational and financial closure of projects in Atlas. Preparation, finalization and ubmission of Projects completion checklists to Senior Management for final signature and further upload in Atlas.
3. Status of cost recovery from UN Agencies, other COs, development projects including GEF/GCF funded projects;
4. Office performance in all corporate dashboards (Integrated Finance Dashboard, Finance Dashboard, OAI Dashboard, HACT Dashboard). Inform Operations Manager on the status and follow up as per results of monthly discussions.
Monitor status of HACT cash advances, follow up with respective projects as per discussion with Operations Manager and respective Team Leaders, liaise with respective HQ Units for clarifications as/if needed. Launch and facilitate preparation of Assurance Plan, Micro assessment Plan, Capacity Development Plan, Spot-check Plan for KGZ10.
Clearance of donor agreements (amendments), reporting on mobilized resources (in close cooperation with M&E Specialist). Coordination process of refunding to donors.
Advise project/programme personnel on reporting to donors on development projects, checking and clearance of financial reports prior sending to donors.
Coordination of CDR signing in CDR bridge platform.
Conduct quarterly trainings on Programme Finance including HACT Cash advances.

Competencies

Core

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

*Thematic Area*	*Name*	*Definition*
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.
Finance	Budget management	Ability to support budgetary aspects of work planning process, drawing and management of team budgets
Finance	Financial planning and budgeting	Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting
Finance	Financial reporting and analysis	Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance

Required Skills and Experience

Min. Education requirements	Master’s degree or equivalent in Finance, Accounting, Economics, Business Administration or other relevant area.
Min. years of relevant work experience	5 years of progressively responsible resource management/monitoring/reporting experience is required.
Required skills	Knowledge of UN or UNDP programme/project finance is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Desired skills in addition to the competencies covered in the Competencies section	Relevant experience with the UN/UNDP is a strong asset.
Required Language(s)	Excellent knowledge of English. Knowledge of Russian and Kyrgyz is an advantage.
Professional Certificates	CAP (Certified Accounting Practitioner) certificate is desirable.