Jobs - 108747- WHO Finance Assistant

WHO Finance Assistant

Location :

East Jerusalem, PALESTINIAN TERRITORIES

Type of Contract :

Other

Starting Date :

Application Deadline :

15-Sep-22 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

12 months which can be extended based on fund availability and performance

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

*Objectives of the Programme and the immediate Strategic Objective: To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

*Purpose of the Position: Provide support to the country office, as related to the preparation and monitoring of financial transactions, e-imprest, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and international staff and non-staff on all issues related to financial matters.

Duties and Responsibilities

THE SUCCESSFUL CANDIDATE WILL

Administer E-Imprest and process payments related to staff and non staff costs, purchase orders, GES, LoA ..etc. Initiate, verify, ensure accuracy in calculations, attach necessary supporting documents/ invoices, approvals and authorizations, receipts of payments. Record and process all expenses and receipts in a timely manner. Prepare payment transfers lists to be shared with the bank. Maintain an updated payments list for all paid invoices and maintain a proper filing system. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules and regulations.
Petty cash custodian; Prepare a spreadsheet to monitor cash, record cash payments, prepare cash requests, cash certificates and perform cash counts on a monthly basis.
Monthly reconciliation of accounts and justify any difference in reconciliation. Compare cash books with bank statements to compute gain and loss in exchange rate and record bank charges. Monitor the unposted items in the cash book and take necessary steps to clear them.
Prepare Purchase orders (POs) for the operational costs.
Monthly VAT claims Submission and record VAT refunds received in the bank and match VAT in GLs.
Prepare and sign the documents for expenditure batches as per supervisor’s instructions.
Prepare financial tables and ad-hoc reports. Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions Initiate correspondence and answer queries related to area of work.
Participate in internal and external meetings and replace and assist other colleagues in the team and perform other related financial and administrative duties as required.

Competencies

COMPETENCIES:

Producing Results
Respecting and promoting individual and cultural differences
Fostering integration and Teamwork
Communicating in credible and effective way
Knowing and managing oneself
Moving forward in a changing environment

Required Skills and Experience

EDUCATIONAL BACKGROUND:

Essential: Completion of secondary education; training in Accounting and Business Administration.
Desirable: First level University degree in Accounting is an asset.

PROFESSIONAL EXPERIENCE AND KNOWLEDGE

Essential:. Minimum of Five Years of related experience in accounting and administrative work.
Desirable: Previous experience with UN and International NGOs is an asset.

FUNCTIONAL KNOWLEDGE & SKILLS

Proficiency in current office software applications.
Managing data, documents, correspondence, and reports.

LANGUAGE SKILLS

Fluency in oral and written English and Arabic, very good knowledge of Hebrew.

APPLICATION DETAILS

Applications must be submitted by 15 September, 2022
Type of contract: LICA- UNOPS
Duration: one year with a possibility of extension.
Applications must be in English and include your CV.
Only Palestinians are eligible to apply.

WHO HAS A NON-SMOKING WORK ENVIRONMENT