UNDP Jobs - 108880- 108880 - UNDP Roster Position for Project Clerk (A

108880 - UNDP Roster Position for Project Clerk (Admin) ( NPSA 3 ) - (For Indonesian Nationality Only)

Location :

INDONESIA, INDONESIA

Type of Contract :

NPSA (Regular)

Starting Date :

Application Deadline :

30-Sep-22 (Midnight New York, USA)

Post Level :

NPSA-3

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

The United Nations Development programme in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, HR UNDP Indonesia is opening vacancies for roster of qualified personnel to be based not only in Indonesia but also in other areas as required. Candidates will be assessed by UNDP Human Resources team for particular type/level of function

Under the supervision of the Project Manager, the Project Clerk supports the Project implementation. The main role is to support services for projects under his/her portfolio while ensuring quality of project outputs are delivered in line with the agreed result country programme and in compliance with UNDP procedure. The incumbent also will support the administration and coordination with project stakeholder to strengthen the project.

The main outputs of this proposed project are:

Support administration arrangement and reporting for project team program implementation
Manage coordination on procurement process for the project implementation
Support correspondence with project stakeholder

The Project Clerk (Admin) work in close collaboration with programme team, operations in the CO, technical advisors, experts, Government officials, and other relevant stakeholders to successfully implement the project in the national and field site.

Duties and Responsibilities

1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
Implement project standard operating procedures in line with the government and UNDP’s regulations;

2. Provides administrative support to the Project Management Unit focusing on achievement of the following results:

Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence;
Provision of clerical admininstrative work to process and follow-up on administrative actions, e.g.payment, procurement,recruitment, travel, absence management
Support in updating database of counterparts and administrative support for data collection for gender mainstreaming at project level.
Support the administration related with preparation of work plans, report from various meeting.

3. Support knowledge building and knowledge sharing focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff.
Contributions to knowledge networks and communities of practice
Ensure active participations for learning and knowledge sharing in gender analysis and gender mainstreaming

4. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

Human rights and gender equality is prioritized as an ethical principle within all actions.
Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.
Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
Differentiated needs of women and men are considered.
Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.

Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Institutional Arrangement

The Project Clerk (Admin) will work under the overall guidance of Project Manager and will work closely with programmes/project teams and procurement team to support the administrative process of the project and relevant initiatives.

Competencies

CORE COMPETENCIES

Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: Demonstrate compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

CROSS-FUNCTIONAL AND TECHNICAL COMPETENCIES

Events Management: Ability to manage events, including venue identification, accomodation, logistics, catering, transportation, and cash disbursements, etc.
Travel Policy and Procedures: Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative circulars and financial regulations and rules on travel related matters.
Budget Management: Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Procure-to-Pay: Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations.
Gender: Gender mainstreaming.
Documents and Records Management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Required Skills and Experience

Academic Education:

Bachelor’s degree in Communication, Public Relation, Public Administration, International Relations or other related field would be preferrable, but it is not requirement or
High school degree with 3 years of relevant experience will be given due consideration in lieu of Bachelor degree

Experience:

Minimum three years of professional experience in administrative and financial support for candidate with high school degree and no work experience for candidate with bachelor degree
Some experience in support administrative, correspondence, and coordination activities for candidate graduated from high school
No experience is required for candidate with bachelor degree

Required Skills and Competencies:

Ability to work in a team
Demonstrated keen interest in the work of the UN;
Demonstrated the ability to successfully interact with individuals from different cultural backgrounds and beliefs which include willingness to try and understand and be tolerant of different opinions and views;
Good inter-personal and communications skills.

Additional Skills and Competencies:

Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Experience in managing online meeting platforms, documentation of paperwork database, photos, and archiving system.
Experience working with Government and UN/UNDP procedures would be desirable.
Experience in handling of web based management systems.
Experience in collecting and summarizing administration report
Knowledge and experience to support procurement process for the project implementation

Language:

Good in written and spoken English is required;
Fluency in written and spoken Bahasa Indonesia is required.

APPLICANTS MUST COMPLETE THE P11 FORM AND SUBMIT IT AS PART OF THEIR APPLICATION. Click here to download the form: - https://bit.ly/3R8T1mv

UN is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job descriptions, experience, and education requirements.