Programme Assistant (Women’s Leadership) - Turkish Nationals Only



Advertised on behalf of :

Location : Ankara, TURKEY
Application Deadline :21-Sep-22 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Nov-2022
Duration of Initial Contract :1 year with possibility of renewal
Expected Duration of Assignment :1 year with possibility of renewal

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

I.Organizational Context 

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Türkiye, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025), and the overall UN Sustainable Development Cooperation Framework for Türkiye (UNSDCF) (2021-2025), UN Women works in four thematic areas:

  1. governance and participation in public life.
  2. women’s economic empowerment.
  3. ending violence against women and girls; and
  4. women, peace and security, humanitarian action and disaster risk reduction.

 

UN Women contributes to three UNSDCF outcomes:

1) Women and girls have improved and equal access to resources, opportunities, and rights, and enjoy a life without violence and discrimination.

2) By 2025, Persons under the Law on Foreigners and International Protection are supported towards self-reliance.

3) By 2025, governance systems are more transparent, accountable, inclusive and rights-based with the participation of civil society, and quality of judicial services is improved.

Towards these goals, UN Women Türkiye has actively been implementing programmes and projects since 2012 that aim to advance gender equality, improve women’s access to opportunities, rights and services in political, social, and economic life and combat gender stereotypes, discrimination, and violence, as required by international and national legal and policy commitments. In particular, UN Women Türkiye focuses on initiatives in;

1) Women’s leadership and political participation

2) Ending violence against women and girls

3) Gender-sensitive refugee response

4) Gender-responsive planning and budgeting

5) Private sector partnerships and male engagement and

6) UN System coordination.

UN Women Türkiye collaborates with numerous partners – central and local level government authorities, civil society organizations, including women’s organizations and platforms, opinion-makers and activists from different sectors, academia, private sector companies, media, development partners and other UN agencies. It commits itself to the Leaving No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change.

Despite progress made in the past decades, in Türkiye the participation of women in politics and in decision-making in economic and business life, remains low and below global and regional averages. In the previous years, UN Women implemented the project “Gender Equality in Political Leadership and Participation in Türkiye” which worked with the Turkish Grand National Assembly, local administrations, civil society organizations (CSOs) and women leaders to advance gender-responsive policies and legislation and women’s participation in decision-making processes. UN Women has also increased its partnership base and its engagement with different stakeholders, such as the private sector, media and male champions, in order to achieve larger-scale impact and results.

Building on the achievements and lessons learnt over the previous years, in 2021, UN Women will start implementing the project “Advancing gender equality and women’s leadership in political and business life” with funding from the Swedish International Development Cooperation Agency (SIDA). The project has an overall objective to advance women’s leadership and participation in decision-making in Türkiye by focusing on key stakeholders and actors in the fields of politics and private sector. Two sub-objectives of the project are:

  1. Provide support for increasing women’s leadership in political decision-making, establishing a cadre of interested, diverse and capable women to run for political office at local level, increasing solidarity and gender equality awareness among women from different political affiliations and with women from outside government, advancing the national and policy legal framework, strengthening gender-sensitive governance at the local level.
  2. Promote women’s leadership and influence in the private sector, strengthen the engagement of men political and corporate leaders in advancing gender equality, work with media current and future professional and media outlets to advance non-stereotypical portrayal of women in media as political and business leaders and to practice gender-sensitive practices internally and externally.

Reporting to the Programme Specialist, the Project Assistant will work with and provide support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules, regulations, policies, and strategies.  The Project Assistant will provide programmatic, administrative, and logistical assistance to the team and the main stakeholders and partners for the smooth implementation of the activities. The Project Assistant is expected to promote a client-based, quality, and results-oriented approach. The Project Assistant will work in close collaboration with the project staff, implementing partner/s, stakeholders, operations team and whenever needed with the other programmes’ teams to ensure consistent service delivery


Duties and Responsibilities

II. Functions

1.Provide administrative and logistical support to the implementation and management of programmes under women’s leadership portfolio

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
  • Provide administrative support to the responsible parties on routine delivery and reporting of programme supported activities and finances;
  • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.

2.Provide administrative support to the financial management of the Programme Unit

  • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Process payment for consultants and service providers;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Support preparation of procurement and spending plans.

 3.Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Draft minutes in meetings as delegated;
  • Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Programme team;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team;
  • Organize and coordinate filing of documents; maintain mailing lists.

4. Facilitation of knowledge building and knowledge sharing

  • Provide administrative support to the programme staff and partners on programme and operations related issues;
  • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

III. Key Performance Indicators

  • Timely and accurate administrative and logistical support to events, workshops, and missions
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures.
  • Timely and accurate tracking of data for Turkiye Office management and donor purposes
  • Quality maintenance of internal systems and files
  • Quality and timely support to programme team


Competencies

IV. Comptencies

Core Values: 

  • Respect for Diversity 
  • Integrity 
  • Professionalism 

Core Competencies: 

  • Awareness and Sensitivity Regarding Gender Issues 
  • Accountability 
  • Creative Problem Solving 
  • Effective Communication 
  • Inclusive Collaboration 
  • Stakeholder Engagement 
  • Leading by Example 

Functional Competencies

  • Ability to administer and execute administrative processes and transactions;
  • Proven track record of HR& procurement related work;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Ability to organize and complete multiple tasks by establishing priorities;
  • Ability to extract, interpret, analyze and resolve operational issues;
  • Ability to support a team and team building skills;
  • Good IT and web-based management skills.

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf .

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.  All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)


Required Skills and Experience

V. Recruitment Qualifications 

 

Education and certification:

 

  • Completion of secondary education required.
  • Bachelor’s degree in social sciences, human rights, gender/ women’s studies, international development, or a related field is an asset

 

 

Experience:

 

  • At least 5 years of progressively responsible experience in procurement, travel, event management, administration or logistic support service is required with secondary school degree or 3 years of experience with Bachelor`s degree of progressively responsible experience in event management, administrative or logistic support service is required
  • Knowledge of and experience on gender equality and women's empowerment will be considered a strong asset
  • Experience in the UN agencies and/or international organizations is an asset
  • Experience in organizing events and trainings is an asset
  • Experience in working with different partners (Governmental organizations, CSOs, businesses, grassroots women’s organizations) is an asset
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment is an asset

 

Language Requirements:

 

  • Fluency in English and Turkish is required

 

The application package for this position should consist of:

How to Submit the Application:

  • Download and complete the UN Women Personal History Form (P11)- Application and recruitment process | About us: Careers at UN Women | UN Women
  • Merge your UN Women Personal History Form (P11), CV and Motivation Letter into a single file. The system does not allow for more than one attachment to be uploaded.
  • Click on the Job Title (job vacancy announcement).
  • Click 'Apply Now' button, fill in necessary information on the first page, and then click 'Submit Application;'
  • Upload your application/single file as indicated above with the merged documents (underlined above).
  • You will receive an automatic response to your email confirming receipt of your application by the system.

Notes:

  • UN Women retains the right to contact references directly. Due to the large numbers of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
  • Applications without the completed UN Women P-11 form will be treated as incomplete and may not be considered for further assessment.  

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

 



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