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Regional Event Coordinator Consultant
|Location :||Suva, FIJI|
|Application Deadline :||27-Sep-22 (Midnight New York, USA)|
|Time left :||2d 17h 7m|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||2 months|
|Expected Duration of Assignment :||October to November 2022|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the UN’s global development organization that supports countries around the world in their efforts to successfully address diverse development challenges, framed around three broad settings which require different forms of support: eradicating poverty in all its forms and dimensions; accelerating structural transformations for sustainable development; and building resilience to crises and shocks. In Fiji, UNDP is supporting the government and national partners in finding innovative solutions to these challenges.
Strengthening access to justice, rule of law and promoting human rights are cornerstones of UNDP’s work to achieve sustainable human development and eradicate extreme poverty. The UNDP Pacific Office in Fiji is implementing projects as part of an overall programme in these areas including the Fiji Access to Justice Project, the Rights, Empowerment and Cohesion for rural and urban Fijians (REACH), and the Fiji Police Force Project.
The Fiji Police Force Support Project (FPF) aims at strengthening transparency, accountability and effectiveness of the Fiji Police Force, in collaboration with key justice stakeholders and civil society organizations.
With financial and technical support from New Zealand, the project supports the Fiji Police Force to strengthen early access to justice in criminal proceedings and strengthen a victim-centered approach to investigations. This engagement priorities gender responsive and human rights-based approach to access to justice for vulnerable groups and promote gender equality and empowerment of all women and girls.
The project also supports urgent initiatives required by the Fiji Police Force to implement the Government’s COVID-19 response and recovery plan in a coherent manner and strengthen effective engagement with the public. The project has been guided by the strategic vision and mission of the Fiji Police Force and the Fiji Five-Year & Twenty-Year National Development Plan: Transforming Fiji, and supports the wider Police Strengthening Programme being undertaken by New Zealand to strengthen the performance of the Fiji Police Force. The cooperation with the Legal Aid Commission, which provides contact with lawyers in the first-hour, and coordination with the Office of the Director of Public Prosecution and the Courts, has been and will continue to be of crucial importance to the success of this initiative.
The specific outputs for the project are:
Output 1: Support national and sub-national capacities for planning, coordination and crisis management (Police COVID-19);
Output 2: Enhanced access to justice and implementation of the UNCAT in Fiji; and
Output 3: Enhanced capacity of justice institutions to apply an inclusive and human rights-based approach in empowering women and girls.
Under the direct supervision of the Project Manager for the Fiji Police Force Support (FPF) Project, the Regional Event Coordinator Consultant will specifically support the FPF and Border Project Team with regards to the two regional workshop that is to take place in November 2022. These are:
The Consultant will ensure that project’s tasks and activities are implemented in accordance with UNDP Rules and Country Office procedures.
Duties and Responsibilities
Scope of Work
The Event Coordinator Consultant will manage the logistics and coordination of 2 regional workshops and 2 Board meetings to be held in Nadi (Denarau). The Consultant will deliver the following services under the supervision of the Project Manager.
Before the event
In preparation for the event and in coordination with the Project Admin Associate and its event partners, the Consultant will be responsible for, but not limited to:
During the event
The Consultant will be responsible for ensuring the smooth running of the workshop. Tasks to be carried out during the week preceding and during the workshop include but not limited to:
After the event
Expected Outputs and Deliverables
The consultant for this assignment will be working under the supervision of UNDP Project Manager and in coordination with Fiji Police Force and Border Management Project focal point, and overall guidance by the Project Admin Associate.
All deliverables are to be received and endorsed by the UNDP Project Manager.
Duration of the Work
Office (Suva, Fiji) based as per work requirements.
Required Skills and Experience
Price Proposal and Schedule of Payments
Consultant must send a financial proposal based on Lump Sum Amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.
Evaluation Method and Criteria
Individual consultants will be evaluated based on the Cumulative analysis methodology. The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
Technical Criteria for Evaluation (Maximum 70 points)
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
Note: Successful individual will be required to provide proof of medical insurance coverage before commencement of contract for the duration of the assignment.
Incomplete, joint proposals and proposals sent to the wrong mailing address will not be accepted and only candidates for whom there is further interest will be contacted. Individuals interested in this consultancy should apply and will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability using Annex II.
Above documents can be accessed via UNDP Website using the below link:
Women applicants are encouraged to apply