SCOPE OF WORK, SPECIFIC TASKS AND RESPONSIBILITIES Under the overall guidance and supervision from the Programme Analyst, the consultant will undertake the following tasks: Task 1: Review relevant documents for this webinar series, including existing monitoring tools Review the ARF-PGI, its Guidelines, and further documents provided by UN Women including external reviews and progress reports against the ARF-PGI. Review and adapt project monitoring tools to document attendance, feedback, and learnings from the webinar. Task 2: Develop an overall approach and work plan for the webinar series, in line with the following formats and proposed co-organizers, based on adult learning methodologies Each webinar session should be structured around one specific Target Action within an ARF-PGI Pillar, in line with the below table, and be no more than 2 hours in length. The consultant should support identification of key speakers and case studies for each webinar series, based on the desk review and consultations with UN Women; the consultant should strive to identify women speakers for each pillar, including young women and women with disabilities. The design of each webinar session should allow for strong interaction between the speakers and the audience, including the use of both close-ended quizzes/tools (e.g. use of Mentimeter multiple choice, ranking) and opportunities for open exchange and questions. ARF-PGI Pillar | Topic (TBC) | Format | Proposed co-organizers (TBC) | Tentative date | Protection | Child protection in emergencies | Talk show with youth leaders in DRR | UNICEF AADMER Partnership Group members | 25 November 2022 | Protection | Preventing sexual exploitation and abuse | Roundtable | IFRC | February 2023 | Gender | Leveraging disaster recovery to enhance women’s livelihoods | Hackathon based on one specific scenario/ issue to be identified with UN Women | UNDRR AADMER Partnership Group members | March 2023 | Inclusion | Applying key concepts in disability inclusive DRR | Tabletop exercise based on an existing response plan | UNFPA AADMER Partnership Group members, Disability-Inclusive Disaster Risk Reduction Network. | May 2023 |
Task 3: Coordinate with partners to develop and deliver each webinar session in line with the agreed work plan - Organize prepatory meetings with partners identified in consultation with UN Women;
- Develop detailed facilitation guides/runs of shows;
- Support facilitation of the webinar, including to support identified speakers with background notes as necessary;
- Develop short reports for each webinar, inclusive of key messages and recommendations.
CONTRACT PERIOD AND WORK LOCATION The period of this consultancy is from 20 October 2022 – 15 June 2023. The consultant will be home-based with the ability to meet virtually with key stakeholders and conduct the webinars in working hours compatible with ASEAN Member States. EXPECTED DELIVERABLES The consultant will work under the direct supervision of Programme Analyst, Gender & DRR, UN Women Indonesia to achieve the following deliverables: No | Deliverables | % payment | Target Completion Dates | 1 | Detailed inception report including: - Overall strategies/approaches for the webinar rollout;
- For each webinar, a zero-draft run of show including proposed partners, any interactive elements, and case studies;
- Proposed tools for monitoring the outcomes of the webinar series, adapted from existing WPS-ASEAN monitoring tools;
- Detailed timeline for the rollout of each webinar
| 20% | 1 November 2022 | 2 | Delivery and documentation of the first webinar, including: - Recording of the event
- Presentations/interactive materials used
- Short summary of key messages and recommendations
- Short summary of participant feedback using agreed monitoring tools
- List of participants
- Finalized facilitation guide for replication of the webinar at national levels
| 20% | 10 December 2022 | 3 | Delivery and documentation of the second and third webinars, including: - Recordings of the events
- Presentations/interactive materials used
- Short summaries of key messages and recommendations
- Short summaries of participant feedback using agreed monitoring tools
- Lists of participants
- Finalized facilitation guides for replication of the webinar at national levels
| 30% | 30 March 2023 | 4 | Delivery and documentation of the fourth webinar, including: - Recording of the event
- Presentations/interactive materials used
- Short summary of key messages and recommendations
- Short summary of participant feedback using agreed monitoring tools
- List of participants
- Finalized facilitation guide for replication of the webinar at national levels
| 30% | 30 May 2023 | Final report (4-5 pages) summarizing key outcomes of the webinar series, including a summary of participant demographics and feedback |
All the deliverables, including annexes, notes and reports should be submitted in writing in English. Upon receipt of the deliverables and prior to the payment of the first installment, the deliverables and related reports and documents will be reviewed and approved by UN Women. The period of review is one week after receipt. INPUTS - UN Women will provide the Consultant with background information and documents, and a list of stakeholders relevant for the assignment.
- The Consultant is expected to work using his/ her own computer.
- UN Women will directly cover travel costs (If any) as per UN Women’s rules and regulations
Scope of bid price and schedule of payments The contract price is a fixed deliverable-based price regardless of extension of the contract duration. Payment will be done once deliverables detailed in section II are submitted and approved by UN Women. The lump sum costs should include a consultancy fee, administration costs, communication costs, and expenses related to the consultancy. All prices/rates quoted must be exclusive of all taxes. The lump sum costs must be accompanied by a detailed breakdown of costs calculation using the template in Annex 1.
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