Travel Associate


Location : Home-based, SWITZERLAND
Application Deadline :28-Sep-22 (Midnight New York, USA)
Type of Contract :NPSA (Short-Term)
Post Level :NPSA-7
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
10-Oct-2022
Duration of Initial Contract :6 months (2 days per week)
Expected Duration of Assignment :October 2022 to April 2023

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. 

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP's policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.

 

Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policies and guidance to support the results of UNDP's Strategic Plan. BPPS's staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP's Crisis Bureau (CB) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP's development programmes. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working. BPPS supports UNDP and partners to be more innovative, knowledge and data-driven including in its programme support efforts.

 

The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. As affirmed in the Political Declaration of the 2019 High-Level Meeting on Universal Health Coverage (UHC), the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, the Vaccine Alliance (Gavi) and others are critical partners for delivering on the health-related goals of the 2030 Agenda. Stronger Collaboration, Better Health: Global Action Plan for Healthy Lives and Well-being for All outlines how a dozen multilateral health, development and humanitarian agencies, including UNDP, the Global Fund, Gavi and others will collaborate to be more efficient and effective in supporting countries to deliver UHC and achieve the health-related SDG targets.

 

UNDP’s partnership with the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund), in line with UNDP’s HIV, Health and Development Strategy 2022-2025: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind. 

 

As a long-standing partner of the Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP’s provision of the integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach in supporting countries with significant national capacity constraints to manage large-scale health programmes. By providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management, UNDP is able to deliver results whilst sustainably transitioning to national entities. UNDP’s track record as PR over the last 15 years and capacity to deliver in challenging operating environments has been critical for strengthening its positioning as a health implementation support partner.

 

Based on demand from Country Offices, and building on the relationships, expertise, systems, partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (GF/HIST, Global Fund Partnership Team) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Smart Facilities iniatitive.

 

A critical role of the Global Fund Partnership Team is knowledge building and management focusing on communication and information sharing amongst the team and across Country Offices and regions and with UNDP’s health and development partners.

 

Under the overall guidance of the the Programme Associate, the Travel Associate will be responsible to manage the travel of experts and meeting participant and undertake all related travel arrangements including initiating the Travel Authorization in ATLAS Travel and Expense Module.

 


Duties and Responsibilities

  • Provide general administration, travel and logistical support to ensure that all demands are met as appropriately and efficiently as possible.
  • Manage the travel of experts and meeting participants, undertake all related travel arrangements, liaise with travel agent, visa desk, global, regional and country offices, and other agencies on logistics and documentation.
  • Ensures all travel related arrangements are processed according to UNDP’s travel processes and procedures ensuring compliance to UNDP’s Financial Rules and Regulations and overall Programme and Operations Policies and Procedures.
  • Advise and liaise with the traveler on UNDP’s travel processes and ensure all relevant support documents such as, travel itinerary and mode of travel, valid travel documents (UNLP, National passport, visa), UNDSS security clearance are in order.
  • Raise Travel requests and Travel Advances including Daily Subsistence Allowance (DSA) and terminal expenses.
  • Manage travel profiles in ATLAS.
  • Manage and process post travel, ensuring all travel claims/F10 form and supporting  documents are in order.
  • Check and reconcile travel expense reports.
  • Ensure Proper control of the supporting documents for payments and financial reports.
  • Assist in the organization of meetings and workshops.
  • Any other activity assigned by the Programme Associate, GF/HIST (Geneva).


Competencies

 

Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

 

Thematic Area

Name

Definition

Business Management

Project Management

Ability to plan, organi]e, prioriti]e and control resources, procedures and protocols to achieve specific goals

Finance

Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Administration & Operations

Travel desk

Ability to process and approve Travel Requests, Travel Claims and Expense Report; knowledge of relevant policy and procedures

Administration & Operations

ERP travel and expense module

Knowledge of the ERP Travel and Expense Module; ability to provide help desk support to UNDP and other UN agencies

Administration & Operations

Entitlement travel

Knowledge of policy and procedures related to entitlement travel, including the identification of entitlement for lump sum for UNDP as well as other UN agencies

Health

HIV

Ability to engage with national disease programmes in support of development and national strategies/plans

 


Required Skills and Experience

Min. Academic Education

 

Bachelor’s degree in Business, Finance, Public Administration or relevant field;

OR

Secondary School Education with specialized administrative IT training, or/travel with 3 additional years of experience.

 

Min. years of relevant Work experience

  • With Bachelor degree, a minimum of 4 years of progressively relevant experience in administation, finance and/or programme support or a minimum of 7 years experience with Secondary School Education.

Required  skills and competencies

  • Experience in UN and/or UNDP admin and programme support services
  • Experience in ERP system and processes such as SAP, Peoplesoft, Oracle.

 

Desired skills and competencies

  • Experience in the organization of workshops and trainings is an asset.
  • Familiarity of Global Fund policies and procedures is an asset.
  • Knowledge of the UN and/or UNDP Operational Rules and Regulations is an asset.
  • Knowledge of ATLAS travel and expense module is an asset.
  • Strong knowledge of French is an asset.

 

Required Language(s) (at working level)

Fluency English, both written and oral.

 

 



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