Human Resource Associate (G6)


Location : Port Moresby, PAPUA NEW GUINEA
Application Deadline :06-Oct-22 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Nov-2022
Duration of Initial Contract :12 months
Expected Duration of Assignment :12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

The UNDP Papua New Guinea Country Programme Document (CPD) is at its mid-point. The Programme has been rapidly expanding over the current CPD period. Preparatory work on the next United Nations Sustainable Development Cooperation Framework 2023-2027 has commenced with UNDP leading on the Governance and Environment related analytical and assessment inputs.

UNDP Papua New Guinea seeks to consolidate the foundations for a next generation office that is fully capacitated to leverage strong development fundamentals built in the current CPD cycle and continue its trend of scaling up its presence and services. Leveraging its technical, coordination and administrative strengths, UNDP will continue to provide integrated policy advice, evidence-based solutions, quality assurance and management services supporting the national and sub-national implementation of a growing portfolio of activities.

Under the guidance and supervision of the Operations Manager and direct supervisor, the Human Resource (HR) Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.


Duties and Responsibilities

The HR Associate will be responsible for the key functions area as follows; 

1Ensuring administration and implementation of HR strategies and policies focusing on achievement of the following results:

  • Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework
  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff
  • Provision of information to the management and staff on strategies, rules and regulations.

2. Provides HR services focusing on achievement of the following results:

  • Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. 
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, ALD, SSAs, SCs) and recurring Pos in Atlas. Timely follow up with Finance staff on Global payroll issues. 
  • Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
  • Maintenance of the CO staffing table.
  • Preparation of submissions to the Local Appointment and Promotion Board (LAPB).
  • Provision of information on benefits/entitlements to the International Staff and Experts.
  • Maintenance of the rosters including e-rosters.
  • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
  •  Assist with the ongoing HR Clustering project in progress which will reduce turnaround in document processing and improve efficiency in HR services to clients.

3. Ensures proper staff performance management and career development focusing on achievement of the following results:

  • Provision of background information and maintenance of the related data acting as Secretary of CRG.
  • Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.

4.  Ensures conduct of UN-related surveys focusing on achievement of the following results:

  • Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

 5Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on HR issues.
  • Synthesis of lessons learnt and best practices in HR.
  • Sound contributions to knowledge networks and communities of practice.

6. Assist with any tasks as requested by the hiring manager


Competencies

Core

 

Innovation

Ability to make new and useful ideas work

Level 3: Adapts deliverables to meet client needs

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

People Management

Ability to improve performance and satisfaction

Level 3: Appropriately involves team in different stages of work and decision-making

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

 and hiring managers are encouraged to familiarize themselves for more information

Building Strategic Partnerships:

Analyzes general information and selects materials in support of partnership building initiatives

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Organizational Learning and Knowledge Sharing:

Researches best practices and poses new, more effective ways of doing things

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Job Knowledge/Technical Expertise:

Understands the main processes and methods of work regarding to the position

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Organizational Change and Development

Documents ‘best practices’ in organizational change and development within and outside the UN system

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Client Orientation

Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

 

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Promoting Accountability and Results-Based Management

Prepares timely inputs to reports

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work


Required Skills and Experience

Education 

  • Secondary Education with a combination of six (6) years of relevant experience is required. Specialized certification in HR is desirable.

  • A University Degree in HR, Business or Public Administration or a related field with a combination of three (3) years of relevant experience would be desirable, but it is not a requirement.

Experience

  • Minimum of 6 years of progressively responsible HR and/or administrative experience is required at the national or international level OR a minimum of 3 years’ experience with a bachelor’s degree. 

  • Experience in providing various HR services e.g. recruitment, performance evaluations etc.

  • Experience in working in an International Non-Governmental Organization/ Non-Governmental Organization or UN.

  • Knowledge and understanding of HR policies and functions                

  • Experience in handling of web-based management systems.       

  • Experience in the usage of computers and office software packages (MS Word, Excel)                                                                                                                                                                                      

Language 

  • Proficiency in written and spoken English



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