Assistant Resident Representative (Programme) - Detail Assignment


Location : Port Moresby, PAPUA NEW GUINEA
Application Deadline :06-Oct-22 (Midnight New York, USA)
Time left :3d 3h 30m
Additional Category :Management
Type of Contract :Detail Assignment
Post Level :NO-D
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
17-Oct-2022
Duration of Initial Contract :3 months
Expected Duration of Assignment :3 months


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Assistant Resident Representative Programme (ARR-P) acts as an advisor on all aspects of the Country Office (CO) programme. The main role is to manage the country programme including continued monitoring of implementation. The ARR (P) leads the programme team in strategic planning and identifies new programme areas while ensuring consistency with UN Development Assistance Framework (UNDAF)/Country Programme Document (CPD) priorities and creative responses to emerging challenges and opportunities.

 

ARR (P) heads and supervises the Programme team and works in close collaboration with the Management Support and Operations teams in the Country Office, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society to successfully implement the UNDP programme


Duties and Responsibilities

As a member of the Country Office (CO) management team, the Assistant Resident Representative will be responsible for; 

1. As a member of the CO management team, ensures the strategic direction of UNDP programme focusing on achievement of the following results:

  • Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of Common Country Assessment (CCA), UNDAF, Country Programme Document (CPD), Annual Workplans (AWP) and other documents.
  • Identification of strategic programme areas of cooperation.
  • Operationalization of UNDAF/CPD in collaboration with the main partners and other UN Agencies. Identification of possibilities for joint programming.
  • Analysis and presentation of UNDP policies and their implementation in the CO.
  • CO business processes mapping and establishment of internal Standard Operating Procedures in Results Management, control of the workflows in the Programme Unit.

2. Ensures effective management of the CO programme and supervision of the Programme team focusing on quality control of the full cycle of programming from formulation to implementation achieving the following results:

  • Effective application of RBM tools, establishment of management targets and monitoring achievement of results.
  • Design and formulation of CO programme, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies.
  • Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. ARR(P) performs the function of Manager Level 2 in Atlas for development projects transactions approval.
  • Effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
  • Follow up on audit recommendations. All exceptions are timely reported.
  • Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
  • Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager. 

3. Establishes and maintains strategic partnerships and supports the resource mobilization in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:

  • Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes.
  • Creation and coordination of partnerships with the UN Agencies, International Financial Institutions (IFI’s), government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
  • Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities.
  • Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.

4. Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:

  • Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
  • Coordination of development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
  • Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
  • Sound contributions to knowledge networks and communities of practice.
  • Organization of trainings for the operations/ projects staff on programme.


Competencies

Core Competencies 

  • Promoting ethics and integrity, creating organizational precedents
  • Building support and political acumen
  • Building staff competence, creating an environment of creativity and innovation
  • Building and promoting effective teams
  • Creating and promoting enabling environment for open communication
  • Creating an emotionally intelligent organization
  • Leveraging conflict in the interests of UNDP & setting standards
  • Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Fair and transparent decision making; calculated risk-taking

 

Functional Competencies 

1. Advocacy/Advancing A Policy-Oriented Agenda

Level 2: Analysis and creation of messages and strategies

  • Creates effective advocacy strategies
  • Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses

2. Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

  • Provides information for linkages across programme activities to help identify critical points of integration
  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals
  • Participates in the formulation of project proposals

3. Building Strategic Partnerships

Level 2: Identifying and building partnerships

  • Effectively networks with partners seizing opportunities to build strategic alliances relevant to UNDP’s mandate and strategic agenda
  • Identifies needs and interventions for capacity building of counterparts, clients and potential partners
  • Promotes UNDP’s agenda in inter-agency meetings

4. Innovation and Marketing New Approaches

 

Level 2: Developing new approaches

  • Seeks a broad range of perspectives in developing project proposals
  • Identifies new approaches and promotes their use in other situations
  • Creates an environment that fosters innovation and innovative thinking
  • Makes the case for innovative ideas from the team with own supervisor

5. Resource Mobilization (Field Duty Stations)

Level 2:  Implementing resource mobilization strategies

  • Analyzes information on potential bilateral donors and national counterparts to recommend a strategic approach
  • Identifies and compiles lessons learned
  • Develops a resource mobilization strategy at the country level

6. Promoting Organizational Learning and Knowledge Sharing

Level 2: Developing tools and mechanisms

  • Makes the case for innovative ideas documenting successes and building them into the design of new approaches
  • Identifies new approaches and strategies that promote the use of tools and mechanisms

7. Job Knowledge/Technical Expertise

Level 2: In-depth knowledge of the subject-matter

  • Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines
  • Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally
  • Demonstrates comprehensive knowledge of information technology and applies it in work assignments
  • Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

8. Global Leadership and Advocacy for UNDP’s Goals

Level 2: Analysis and creation of messages and strategies

  • Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses
  • Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level 

9. Client Orientation

Level 2: Contributing to positive outcomes for the client

  • Anticipates client needs
  • Works towards creating an enabling environment for a smooth relationship between the clients and service provider
  • Demonstrates understanding of client’s perspective
  • Solicits feedback on service provision and quality


Required Skills and Experience

Education

  • Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience

  • 7 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments.
  • Proficient in the usage of computers and standard office software packages, experience in handling of web-based/cloud-based management systems.

Language 

  • Fluency in English and national language of the duty station.



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