Programme Assistant - National ONLY



Advertised on behalf of :

Location : Beirut, LEBANON
Application Deadline :30-Sep-22 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Arabic   English  
Starting Date :
(date when the selected candidate is expected to start)
01-Nov-2022
Duration of Initial Contract :1 year
Expected Duration of Assignment :1 year renewable based on performance and budget availibility

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development,human rights, humanitarian action and peace and security.

UN Women works to economically empower diverse women in Lebanon, at micro, meso, and macro levels. Since 2016, when UN Women established its office presence in Lebanon, the Women’s Economic Empowerment (WEE) program has predominantly focused on increasing the resilience of vulnerable women and girls in refugee and host communities, under the Resilience Unit. The program’s overall goal is to empower vulnerable women, girls and their communities, and strengthen their resilience to conflict and displacement. The project design is based on two pillars of intervention:

1) Economic Empowerment and 2) Protection. The economic empowerment interventions, skills training, paid opportunities in the private sector, and entrepreneurship support, combined with protection interventions at the individual, institutional and societal levels to prevent and respond to gender-based violence. The program targets refugees and nationals together, as a method of fostering understanding and trust between their communities.

Reporting to the WEE Programme Manager, the programme assistant supports in developing and implementing the WEE communication plan, provides programme, technical, administrative, and logistical assistance to the team for the smooth programme implementation.

The assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programs consistent with UN Women rules and regulations.


Duties and Responsibilities

  • Supports the development and implementation of the communication plans of the WEE program
    • Support the design, development, and implementation of the communication plan for the WEE program.
    • Support the Integration of communication plans into proposals for project/programmes and other initiatives related to the WEE program.
    • Monitor and analyze print and social media and prepare reports related to the WEE work.
    • Support in providing media coverage to all the WEE activities on UN women platforms as well as on other media outlets, in close coordination with the communication team at UN women.
    • Follow up on the implementation of the WEE communication plan with the WEE partners.
    • Support in the development of releases, and articles and coordinate its dissemination through effective channels in close coordination with UNW’s communication team.
    • Provide support on advocacy materials and launching publications related to the WEE.
    • Review translations related to publications, stories, and materials produced by the programme.
    • Maintain library/ database of reference materials and photos of the WEE program.
    • Support the development of brochures, factsheets, stories from the field to inform media and public.
    • Identify topics, background information, news-related development, and coverage of interest for the WEE program.
    • Finalize talking points related to the WEE events.

 

  • Provide administrative and logistical support to the formulation and management of programmes
    • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
    • Provide administrative support to the WEE partners on routine delivery and reporting of programme supported activities and finances.
    • Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations. 
    • Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team

 

  • Provide administrative support to the financial management of the Programme Unit
    • Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms.
    • Prepare non-PO vouchers for development projects.
    • Process payment for consultants, as delegated.
    • Create requisitions in Atlas for development projects; register good receipts in Atlas

 

  • Facilitation of knowledge building and knowledge sharing
    • Contribute to the identification of best practices and lessons learned.
    • Organize trainings and workshops on communication practices.

 

  • Perform other administrative tasks as assigned by supervisor, including for procurement needs.


Competencies

Key Performance Indicators:

  • Timely and accurate administrative and logistical support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely and accurate tracking of data for Lebanon Country Office management and donor purposes;
  • Quality maintenance of internal systems and files;
  • Quality and timely support to programme team

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies:

  • Knowledge of programme communication components.
  • Ability to create, edit and present information in clear and presentable formats.
  • Ability to manage data, documents, correspondence and reports information and workflow.
  • Good IT skills.
  • Knowledge and understanding of administrative procedures and functions will be an asset;
  • Familiarity with results-based management and human rights-based programming will be an asset.

Behavioral Competencies:

  • Excellent interpersonal and strong communication skills.
  • Ability to work in an international and multicultural environment demonstrated.
  • Strong organizational and time management skills, ability to meet deadlines.
  • Ability to work as a member of a team.
  • Ability to approach work with energy, commitment, and a positive, constructive attitude.
  • Resourceful in finding solutions


Required Skills and Experience

Education:

  • Completion of secondary education required.
  • Bachelor’s degree in Business or Public Administration is an asset

Experience:

  • At least 3 years of progressively responsible experience in administrative, communications, or programme management/support.
  • Computer skills, internet communication and command of MS Office
  • Experience in supporting a team is an asset.
  • Previous work experience with UN agencies is an asset 

Language Requirements:

  • Fluency in both oral and written English and Arabic is required.
  • Knowledge of an additional UN official working language is an asset.



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