Procurement ERP Support Consultant



Advertised on behalf of :

Location : Home-based
Application Deadline :29-Sep-22 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
17-Oct-2022
Duration of Initial Contract :6 Months
Expected Duration of Assignment :6 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of Deputy Director of DMA and under the direct supervision of the Chief of Procurement Section, the Consultant will be responsible for the support of procurement and supply chain management (SCM) operations in the existing enterprise resource planning (ERP) systems. These would include supplier, agreement and catalog administration, among others, during the implementation of the Oracle Cloud ERP-based corporate Quantum ERP. The Procurement ERP Support Consultant’s function is to ensure timely and accurate verification and mapping of information and documentation related, but not limited to, supplier, agreement, item catalogue database during the migration from the legacy Atlas ERP system to the new Quantum ERP system. The Consultant is expected to provide solutions to a wide spectrum of complex issues related to data migration, promote a collaborative, client-focused, quality and results-oriented approach in the section, work in close collaboration with internal and external stakeholders both at Headquarters and field levels for the successful implementation of Oracle ERP system.


Duties and Responsibilities

Responsibilities:

  • Actively participate in data conversion to support the migration of data on, but not limited to, suppliers, agreements, contracts, items etc. in the Quantum ERP across all UN Women offices and regions;
  • Perform due identification and verification of data between the new Quantum ERP and the legacy ERP database of suppliers, including through validation of company details, such as address and banking information, documents confirming entity’s status business relationship with UN Women (certificates of incorporation, banking and contractual documentation) etc.
  • Support with setup and administration of agreements and contracts, including through migration of the existing database to the Quantum ERP. Configure the specific commodities listed under the relevant agreements.
  • Carry out the mapping of Atlas and Oracle ERP supplier database and conduct the necessary configurations to ensure business continuity during roll-out;
  • Keep track of deviations and route supplier review tickets to relevant supplier administrators and managers for approval, as and when required, based on established SOPs;
  • Identifying gaps and opportunities and oversee resolution of system defects, errors, and other issues, elevate to the when required;
  • Provide technical and functional advice to all involved stakeholders to improve and optimize the data migration process;
  • Support the overall data management and migration efforts, including assessment of existing legacy data, relationship between various elements and attributes, and gather the necessary data from multiple sources and system;
  • Provide support for creation of technical documentation, including guidance documents and capacity-building offerings for suppliers;
  • Support the user acceptance testing and quality assurance efforts during the implementation of the new Oracle ERP system;
  • Coordinate the data migration with multiple stakeholders and business functions within and outside of the organization, participate in cross-stream collaborative efforts;
  • Escalate technical or procedural issues to relevant subject matter experts and business process owners to ensure timely resolution;
  • Ensure compliance with UN Women procurement policies, procedures and any relevant regulations/rules;
  • Support the training and capacity-building efforts for suppliers registering and using QMS, as and when required;
  • Perform any other duty aimed at supporting procurement and SCM operations entrusted to the Procurement Section at UN Women Headquarters.

Deliverable schedule:

Perform the following regular activities pertaining to administration of procurement-related modules and applications in Quantum ERP:

Deliverable

Due Date

Monthly report on support provided during User Acceptance Testing

31 October 2022

Monthly report on support provided during User Acceptance Testing

30 November 2022

Preparation of relevant databases for migration to Quantum ERP, including cleansing and finalization of data pertaining to suppliers, agreements, contracts, catalogues

31 December 2022

Support the migration efforts and perform the necessary configuration/setup activities of relevant databases, delivery monthly report on results of data migration to Quantum ERP

31 January 2023

Monthly report on support provided during migration to Quantum ERP

28 February 2023

Final report on support provided during migration to Quantum ERP

31 March 2023


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example


Required Skills and Experience

Required Qualifications, Experience and skills:

  • Bachelor’s Degree or equivalent in Business Administration, Public Administration, Operations, Supply Chain Management, Information Technology, Engineering or related field;
  • A minimum of 3 years of progressively responsible experience in procurement and supply chain management with a focus on implementation of ERP Systems, e-procurement solutions, and business process analysis or related area is required;
  • Proficiency in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in Oracle Cloud or other ERP (Enterprise Resource Planning) system implementation at global or regional level is an asset.
  • Knowledge of data acquiring, manipulation, cleansing and maintenance is an asset;

Language:

  • Fluency in oral and written English is required.
  • Knowledge of another official United Nations language is desirable.

Mode of Contract Execution:

The services will be delivered remotely, and the consultant may be expected to be on site and within UN Women’s Headquarter offices, Department of Management and Administration (DMA) Procurement Section, when health and safety regulation guidelines allow for on-campus work operations.



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