Located in the Resident Coordinator Office (RCO) in Malé, and under the guidance of the Chair of the Operations Management team, the Project Manager will report to the UN Project Steering Committee (UNSC) set up for the oversight of the project. S/he will act as the main focal point for all matters related to the One UN House project and coordinate all aspects of efficient project management. Under the overall and general supervision of the UNSC, key responsibilities and functions are: - Preparing MoU across participating agencies participating to the One UN House Malé Maldives project
- Setting up UN steering committee governance mechanism
- With the support of UNDP setting up a common premises project for the office move and run of new premises
- Coordinate with the focal points of each participating agency and other relevant stakeholders to understand existing practices and the space programming requirements and prepare design solutions as needed.
- Draft Expression of interest, RFQ and RFP for provision of UN house as well as relevant goods and services related to Space Planning once location identified.
- Plan and coordinate move of agencies from their existing offices/temporary swing space(s) or building(s) if necessary, to the new building and respond effectively to problems related to information/communication connectivity.
- Develop communications materials intended for technical and non-technical stakeholders around the project implementation to increase UN staff awareness on the One UN House.
- Put in place industry standard project management portfolio with project documents, files, work plan, and risk register.
- Create project filing system that allows project business continuity, external reviews such as audit, and internal information management functions. Some review and repair work on exiting files could be required.
- Develop a framework for monitoring the implementation of the recommendations from internal UN experts on areas such as IT infrastructure, environmental sustainability, air quality, inclusive access, security, Occupational Health and Safety, etc.
- Draft project documents, files, work plan, risk register, architectural/engineering drawings and other documentation as required.
- Create Gantt chart for the overall project, submit periodic status reports and inform the working group and the management regarding progress, challenges, and suggested corrective actions.
- Oversee on-site construction, ensuring that the work is carried out in full compliance with the approved project, and that all interests of the UN system are served throughout the construction phase of the project.
- Monitor the progression of the work by effecting regular site visits, approving materials and equipment, keeping a narrative and photographic record of the work.
- Ensure that any changes during the construction phase are approved by the OMT in advance, by preparing and issuing any change order that may be required. Change orders shall include written drawings and/or specifications of the changes, agreed costs for the changes and any changes to the work schedule necessitated by the change order. Ensure that all changes are reflected in a complete set of “as built” drawings.
- Review documentation provided by the construction company and/or the engineering company such as: architectural/engineering drawings, specifications, schedules, health and safety plans, quality control and assurance plans, surveys, inspection report, substantial completion report, site activity log, material samples, test and inspection.
- Organize and attend technical site meetings and draft accurate minutes.
- Prepare and issue to the United Nations Certifications for Payment, together with the Contractor’s periodic requests for payment, based on the agreed schedule of payments and milestones and satisfactory progress on the part of the Contractor.
- Arrange and manage project-related meetings with multiple stakeholders, including UN management, UN entities’ focal points, UN technical units (IT infrastructure, environmental sustainability, air quality, inclusive access, security, Occupational Health and Safety, etc.), Landlord, engineering firm and construction company.
- Coordinate with the construction company and the engineering firm for close-out (as-built, systems certificates, warranties, etc.) and verify relevant documentation.
- Implement solutions towards ensuring that the building meets local building regulations, all international standards and is in full compliance with UN standards on Duty of Care, space planning, air quality, environmental sustainability, staff wellbeing and accessibility measures.
- Any other duty as required.
Institutional Arrangement The Project Manager will be based at UNDP Country Office and will be directly reporting to Chair of UN Operational Management Team (OMT).
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Thematic Area | Name | Definition | Business Direction and Strategy | Effective Decision Making | Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources | Business Development | Knowledge Facilitation | Ability to animate individuals and communities of contributors to participate and share, particularly externally | Business Management | Project Management | Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals | Business Management | Risk Management | Ability to identiy and organise action around mitigating and proactively managing risks | Business Management | Monitoring | Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and program performance and results | Business Management | Partnership management | Ability to build and maintain partnerships with wide network of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies | People Management | Demonstrate Empathy and Emotional Intelligence | Read a group’s emotional currents and power relationships, identifying influencers, networks and organisational dynamics, adapt leadership styles at the appropriate times |
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Education: Experience: - Minimum of 5 years of experience in the implementation of office buildings projects and project management, from inception to project closeout is required.
Required Skills: - Prior Experience in UN common premises shifts is essential to the task
- Proficient and experienced user of project management software, GANTT chart-style tools, technical design tools such as CAD, Microsoft Office suite
- Knowledge of international standards and building codes such as IBC and Americans with Disabilities Act (ADA) is desired.
- Experience working for the UN, particularly in projects for the establishment of Common Premises, is an asset.
Desired Skills in addition to the competencies covered in the Competencies section: - Knowledge of the UN Procurement process is desired.
Language Requirements: - Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Professional Certificates: - If required for specific services. For example: ACCA, CIPS, CISCO, etc.
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