UN WOMEN Jobs - 109665- Planning, Data & Results Management Associate

Planning, Data & Results Management Associate

Advertised on behalf of

UN WOMEN

Location :

Cairo, EGYPT

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

28-Oct-22 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 year

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women’s Regional Office for the Arab States (ROAS) has recently adopted its new Strategic Note (2022-25). Our vision is to achieve gender equality and the empowerment of all women and girls and the full enjoyment of their human rights in the Arab States, propelling economic prosperity and sustainable development for all. Our goal is to accelerate achievements for the largest possible numbers of women and girls in the region, including the most vulnerable, in the next four years. To accomplish this, we work with our partners and offices across 17 countries in the region to implement targeted programmes that support women’s economic empowerment, women’s leadership and participation, women, peace and security and humanitarian issues, as well as ending violence against women.

We are expanding our team in support of deepening our results management, planning and UN Coordination portfolio and are looking for an experienced Planning, Data & Results Management Associate support an exciting portfolio.

Reporting to and the Data and Results Management Specialist, with matrix management to the Coordination Specialist, the Planning, Data & Results Management Associate works with and provides support to the members of the respective teams. S/he supports the overall effective programmes management and programme delivery of the teams consistent with UN Women rules and regulations. The Planning, Data & Results Management Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Planning, Data & Results Management Associate also works in close collaboration with the operations, programme and projects’ staff in the ROAS and UN Women HQs as required for resolving operational issues and exchange of information. In addition, s/he will support the teams to collaborate with other UN Women offices/agencies when required.

Duties and Responsibilities

Provide administrative support to Data, Results Management, Strategic Planning, Coordination processes:

Provide administrative support in the preparation of the teams’ work plans, budgets, and proposals on programme implementation arrangements;
Support the overall management of planning and monitoring in RMS, including Annual Workplan and quarterly reports for both ROAS and (C)COs. This includes coordinating offices to collect relevant documents for Annual Workplan Peer-review meetings and reviewing the required supporting document in the Results Management system (RMS) for both ROAS and (C)COs’ to ensure completeness in a timely manner;
Support the coordination of inputs for the team’s quarterly and annual reports;
Maintain up to date files and prepare information for audit;
Support the assembling of briefing materials and prepare power-point and other presentations.

Provide administrative support to financial management to the teams:

Create projects in Atlas, prepare budget allocation, budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms if needed;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Atlas for development projects; register good receipts in Atlas;
Assist in the preparation and follow up of cost-recovery bills in Atlas.

Provide administrative and logistical support to the teams:

Support the overall implementation of the team tasks i.e. Procurement, HR, IT, protocols and other work-related assignments;
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for team members, including travel requisitions;
Support the management of the Sharepoint;
Provide guidance and training to Programme Assistants and partners, as needed.

Facilitate knowledge building and knowledge sharing:

Support Coordination Specialist by providing analysis on coordination in the region such as UNCT-SWAP GES, CCA conclusions, UNSDCF frameworks, GEM;
Provide research and administrative support to the synthesis of lessons learnt and best practices related to data and results management;
Provide administrative support to the organization of training for the office staff and partners on strategic planning, coordination, data and results management.

Key Performance Indicators:

Timely and accurate support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely recording of overall programme unit finances;
Timely and accurate support to the planning and coordination processes;
Quality maintenance of internal systems.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT, internet and computer usage skills.

Required Skills and Experience

Education and certification:

Completion of secondary education and certificate in business, public administration, social science or other related fields is required;
Bachelor’s degree in Business, or Public Administration, social science or other related fields is an asset.

Experience:

At least 6 years of progressively responsible experience in administration, programme management or financial management/support is required;
Advance experience in working in a computer environment using multiple office software packages i.e. MS suite is required;
Experience in the use of ATLAS (or another ERP system) is an asset;
Experience in supporting a multi-cultural team is desirable;
Experience in supporting complex planning and/or complex coordination is an asset.

Language Requirements:

Fluency in English and Arabic is required;
Knowledge of Arabic and/or French is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment ;
Kindly note applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
UN Women will only be able to respond to those applications in which there is further interest.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check).