Finance Clerk - NPSA 4 Roster (Regular & Short-term for Malaysian Nationals only)


Location : Kuala Lumpur, MALAYSIA
Application Deadline :30-Nov-22 (Midnight New York, USA)
Time left :3d 3h 36m
Additional Category :Management
Type of Contract :NPSA (Regular)
Post Level :NPSA-4
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
19-Dec-2022
Duration of Initial Contract :6 months to 1 year
Expected Duration of Assignment :6 months to 1 year


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Background
With offices in Copenhagen, Kuala Lumpur, Dakar, Amman, Panama City and Istanbul, the Global Shared Services Centre (GSSC) services over 180 countries, 40,000 personnel and more than 40 other UN Agencies and Organizations. Through its functional service lines, GSSC ensures high quality and timely delivery of human resources, financial and procurement services as well as information and innovative tools to its various clients and stakeholders. The GSSC is led by the Director, who reports to the Director of Bureau for Management Services (BMS). Reporting to the Finance Specialist/Analyst, the Finance Clerk works collaboratively within the GSSC Finance Service Delivery Teams with a client-oriented approach.


Duties and Responsibilities

Duties and Responsibilities

 

1. Ensures implementation of operational strategies and procedures, focusing on the achievement of the following results:

  • Full compliance of financial processes and financial records with SOPs, IPSAS and UN/UNDP rules and regulations, policies, strategies and the Internal Control Framework (ICF).
  • Provision of inputs to the elaboration of work plans.


2. Provide accounting, finance and administrative support, focusing on the achievement of the following results:

  • Assistance with the proper control of the supporting documents for payments, financial reports, procureto-pay, record to report, revenue and payment execution.
  • Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
  • Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures, and potential funding problems.
  • Follow-up with clients for information relating to clustered services.
  • Extracting, inputting, copying and filing data from various sources.
  • Maintenance of the proper filing system for financial records and documents.
  • Ensure proper adherence to Service Level Agreement (SLAs) and contribute to the establishment of a continuous improvement environment.

3. Support the facilitation of knowledge building and knowledge sharing in the Finance Unit, focusing on the achievement of the following results:

  • Participation in Finance training activities.
  • Contribute to knowledge networks and communities of practice.


Competencies

Core

Achieve Results:

 

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

 

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

 

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

 

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

 

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

 

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination Finance Audit (General)

.Cross-Functional & Technical competencies (insert up to 7 competencies)

Thematic Area

Name

Definition

Finance

Audit (General)

  • Understands how regulations and professional standards in internal and external audit underpin audit work in the public services. 
  • Understands the key stages of audit work, including planning, documentation, testing and reporting. Ability to examine and verify accounts and records. 
  • Understands wider mechanisms for assurance and scrutiny. 
  • Understands the law and best practice relating to anti-bribery and corruption controls and the fraud risks faced by public bodies.

Finance

Accounting (General)

  • Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.

Finance

Financial planning and budgeting

  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Finance

Financial reporting and analysis

  • Understands changes in regulatory, legal and ethical frameworks and standards for financial reporting in the public sector. Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring. 
  • Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

Business Development

Knowledge

Generation

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Direction and Strategy

Business Acumen

  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome.
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks.

Business Management

Operations Management

  • Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. 
  • Knowledge of relevant concepts and mechanisms.

 

 


Required Skills and Experience

Required Skills and Experience

Academic Education 

  • Secondary Education with specialized certification in accounting and/or Finance. University degree in Finance or Accounting desirable.
  • Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.

Relevant Work Experience

  • Minimum 4 years with secondary school education or 1 year with a Bachelors’ degree of relevant experience in finance at the national or international level.

Required skills and competencies

  • Experience in the usage of computers and MS Office packages.
  • Advanced knowledge of spreadsheet and database packages.
  • Hands-on experience with CRM.
  • Hands-on experience with Enterprise Resources Planning (ERP), preferably with PeopleSoft/Oracle.
  • Knowledge of IPSAS and/or IFRS is required for external candidates.

Required Language(s) (at working level)

  • Fluency in English. Knowledge of any other UN languages (French/Spanish/Arabic) is desirable

Professional Certificates

  • A professional accounting qualification from an internationally accredited institute of accountancy



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