Finance Monitoring Analyst



Advertised on behalf of :

Location : Khartoum, SUDAN
Application Deadline :24-Nov-22 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-4
Languages Required :
Arabic   English  
Starting Date :
(date when the selected candidate is expected to start)
16-Jan-2023
Duration of Initial Contract :ONE YEAR
Expected Duration of Assignment :ONE YEAR with possibilty of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the guidance and primary supervision of the Operations Manager the Finance Monitoring officer is responsible for preparations and monitor Country office budget; while also ensuring compliance with financial compliance with donor agreements.  Provide monitoring and capacity building for UN Women partners.


The Finance Monitoring Analyst will works in close collaboration with Programme Unit  Programme Division, Regional Office and Country Offices, as well other UN entities in COs for resolving complex finance issues.


Duties and Responsibilities

1. Administer focus on timely preparation of financial donor reporting and other management reports:

  • Monitor outstanding donor reports to donors and initiate follow-up actions with Programme and Operations team. 
  • Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
  • Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules;
  • Respond to requests to resolve financial data issues;
  • Prepare other regular finance indicators or management reports as requested;
  • Provide budget setup support to permit accurate reports in formats required by Donor

2. Administer and implement financial procedures compliance and quality assurance:

  • Ensure projects budget/expenditure are in line with the donor agreement and Country office workplan
  • Prepare forecasting for salaries, Operations expenditures.
  • Ensure timely submission of donor financial reports. 
  • Monitor UN Women implementing partners and ensure funds are utilized in line with the agreed work plan as well as abide with the financial norms of justification.
  • Ensure timely liquidation of partner advances
  • Work with implementing partners to ensure successful audit exercise.
  • Perform and provide advice for financial project closure of projects for UN Women (UNW) offices;
  • Prepare various reports on project closure status and initiate follow-up actions;
  • Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made;
  • Respond to requests to resolve financial data issues;

3. Facilitate knowledge building and knowledge sharing focusing on achievement of the following results:

  • Build and strengthen the capacity of UNW offices in the areas of financial donor reporting and project closure, including conducting trainings in your region.
  • Provide project staff with training on budget formats for donor-specific reporting requirements.
  • Build the capacity of UN Women partners in finance and administrative areas
  • Assist and provide input to training materials for the operations / project staff on financial donor reporting and project closure or other related finance items.
  • Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by RO Finance Specialist, to ensure that all duties have back-up staff assigned and trained;
  • Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure consistency across UNW and harmonization with other UN Agencies.  Provide recommendations to Unit head for proposed amendments;

4. Perform other relevant duties from time to time as requested by Operations Manager.

- Key Performance Indicators;

The key results have an impact on the overall efficiency in financial resources management and success in implementation of operational strategies.  Accurate analysis and presentation of financial information enhances UN Women's credibility in use of financial resources and proper financial process management. The information provided facilitates management decision making.

  • Timely and accurate financial donor reports and other management financial reports.
  • Timely liquidation of partner advances.
  • Timely and accurate financial project closure.
  • Timely response to requests to resolve financial data issues.
  • Timely, completed and accurate financial transactions/activities and documentation.
  • Timely and accurate advice on UN Women financial rules and regulations.
  • Proper control of supporting documents.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES

  • Strong accounting skills.
  • Knowledge of financial rules and regulations, and accounting.
  • Strong IT skills and proficiency.
  • Ability to provide input to business processes re-engineering, implementation of new systems.
  • Ability to administer and execute financial and accounting processes and transactions.
  • Results and client oriented approach to work.
  • Strong communication and relationship management skills.
  • Knowledge of IPSAS and/or IFRS is desirable.


Required Skills and Experience

Education:

  • Master's degree (or equivalent) in Finance/Accounting Administration or other relevant filed. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

  • At least 2 years’ experience in an accounting-specific role with in a large international organization preferably in the UN system is required. ·
  • Demonstrated financial experience using an ERP financial system. ·
  • Demonstrated experience in providing financial and budget support to programmes/projects;
  • Demonstrated experience at developing detailed financial reports for senior management.
  • Experience in the usage of office software packages (MS Word, Excel, etc.). 
  • Demonstrated experience using an online web-based management System is an asset.

Language Requirements:

  • Fluency in English and Arabic 

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc.

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 



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